Board of Education Proceedings Big Stone City School District #25-1 – April 18, 2023

The Big Stone City School District’s Board of Education met in a regular session on April 18, 2023 @ 6:00 PM with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager, Janelle Huber, Principal.

Meeting called to order by school board president Hillary Henrich at 6:02 PM

Roll call was taken with Alan Chrzanowski , Hillary Henrich, Amy VanLith, and Sue Westermeyer present. Sue Christensen was absent. Quorum established.

The Pledge of Allegiance was recited. 

Motion by Westermeyer, seconded by Chrzanowski, to approve the amended agenda. Addition of the information on a quote from Noble Roofing for the 1900 building roof/shingles under the CEO/Business Manager report section. 4 votes yes. Motion Carried.

Community Input Session: none

6:04 PM, motion by Westermeyer, seconded by Chrzanowski, to enter into executive to discuss certified staff negotiations in accordance to SDCL 1-25-2(4). 4 votes yes. Motion Carried.

6:25 PM, President Henrich declared out of executive session with the following motion; 

Motion by VanLith, seconded by Chrzanowski, to approve the certified staff negotiations for 2023-2024 and 2024-2025. 4 votes yes. Motion Carried.

6:25 PM, motion by VanLith, seconded by Westermeyer, to enter into executive to discuss classified staff negotiations in accordance to SDCL 1-25-2(4). 4 votes yes. Motion Carried.

6:29 PM, President Henrich declared out of executive session with the following motion; 

Motion by VanLith, seconded by Chrzanowski, to approve the classified staff negotiations for 2023-2024 and 2024-2025. 4 votes yes. Motion Carried.

Communication Items

• School Board Communication: none

• Principal Report: schedules and events throughout the end of the school year

• Learning Center Director Report: quarterly reporting review in May and June 2023.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed; 2023 Legislative Summary, health care insurance, property and liability insurance, and worker’s compensation review, procurement review completed, 1900 building quote from Noble Roofing. 

Financial Report

General Fund: March 1, 2023, beginning balance, ($66,065.00); total receipts, $197,858.79; total disbursements, ($92,460.73); March 31, 2023, ending balance, ($39,333.06).

Capital Outlay Fund: March 1, 2023, beginning balance, $109,757.89; total receipts, $17,388.40; total disbursements, ($9,847.40); March 31, 2023, ending balance, $117,298.89.

Special Education Fund: March 1, 2023, beginning balance, $105,565.12; total receipts, $17,531.88; total disbursements, ($12,485.41); March 31, 2023, ending balance, $110,611.59.

Food Service Fund: March 1, 2023, beginning balance, ($6,631.92); total receipts, $12,062.97; total disbursements, ($18,554.19); MArch 31, 2023, ending balance, ($13,123.14).

Preschool/Out-Side School Time (OST)/LLLC Fund: March 1, 2023, beginning balance, $156,526.99; total receipts, $19,645.52; total disbursements, ($23,965.89); March 31, 2023, ending balance, $152,206.62.

Certificate of Deposit – $234,115.62

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,653.70

Student Council (Fund 72) – $1,965.31

The following bills were approved:

GENERAL FUND: BMO MASTERCARD, (PCARD), 6,168.28; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 252.33; CITY OF BIG STONE CITY, (UTILITIES), 1,670.58; DAKOTA ASSEMBLIES, (LYCEUM), 425.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 117.36; GRANT  COUNTY REVIEW, (ADVERTISING), 176.87; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 2,364.92; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 47.25; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION,  GENERAL), 34,087.98; ROE, KRISTIN, (REIMBURSEMENT), 168.72; RONGLIEN EXCAVATING INC, (MAINTENANCE), 492.50; US FOODS, (FOOD PURCHASES, CUSTODIAL), 374.37

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 387.74

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 975.00; BMO MASTERCARD, (PCARD), 114.04; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 10,565.65

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 1,022.86; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 1,254.14; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 242.55; MUENCHOW, KIMBERLY, (REIMBURSEMENT), 23.43; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 337.30; US FOODS, (FOOD PURCHASES, CUSTODIAL), 674.43

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 1,076.16; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 102.51; CITY OF BIG STONE CITY, (UTILITIES), 252.16; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 95.50; FREVERT, SARAH, (REIMBURSEMENT), 30.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 103.15; RONGLIEN EXCAVATING INC, (MAINTENANCE), 557.50; US FOODS, (FOOD PURCHASES, CUSTODIAL), 390.35

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); March 21, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the 2023-2024 School Calendar

• Approval of the 2024-2025 School Calendar

• Approval of the amendment to the Northern Plains Insurance Pool Joint Powers Agreement.

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• School dismissal days in 2022-2023SY

• Two year reorganization

• Next school board meeting(s): May 15, 2023 (regular meeting) at 6:00pm in the board room/CEO office.

6:50 PM, motion by VanLith, seconded by Chrzanowski, to enter into executive to discuss CEO/Business Manager negotiations in accordance to SDCL 1-25-2(4). 4 votes yes. Motion Carried.

7:15 PM, President Henrich declared out of executive session with the following motion; 

Motion by VanLith, seconded by Chrzanowski, to approve the CEO/Business Manager negotiations for 2023-2024 and 2024-2025. 4 votes yes. Motion Carried.

7:16 PM, motion by Westermeyer, seconded by Chrzanowski, to enter into executive to discuss Principal negotiations in accordance to SDCL 1-25-2(4). 4 votes yes. Motion Carried.

7:26 PM, President Henrich declared out of executive session with the following motion; 

Motion by Chrzanowski, seconded by VanLith, to approve the Principal negotiations for 2023-2024 and 2024-2025. 4 votes yes. Motion Carried.

Motion by VanLith, seconded by Westermeyer, to adjourn the meeting at 7:26 PM. 4 votes yes. Motion Carried.

/s/ President

/s/ Business Manager

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