Board of Education Proceedings Big Stone City School District #25-1 – December 18, 2023

The Big Stone City School District’s Board of Education met in a regular session on December 18, 2023 at 5 p.m. in the school boardroom/CEO office with the following members present or absent:

School administration and others present: Christopher Folk, CEO/Business Manager, Janelle Huber, Principal,

Krista Atyeo-Gortmaker, Executive Director of the Grant County Development Corporation, Scott Robertson, Survey Technician with Banner Associates, Inc., Steve Brown, Mayor of Big Stone City, Bruce Redfield, city council member.

Meeting called to order by school board vice-president Sue Westermeyer at 5:05 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Amy VanLith and Sue Westermeyer present. Quorum established. Hillary Henrich arrived at 5:18 p.m.

The Pledge of Allegiance was recited. 

Motion by Christensen, seconded by VanLith, to approve the amended agenda. The amendment is to add preschool structure discussion under CEO section. 4 votes yes. Motion carried.

Discussion on two-year re-organizational plan in regards to plat and survey of school property

Community Input Session: Six month review of the Fall 2023 Safe Return to School Plan and ARP ESSER School District Plan per requirements for DOE (Dept of Education) GMS (Grants Management System)

Motion by VanLith, seconded by Chrzanowski, to approve the Fall 2023 Safe Return to School Plan. 5 votes yes. Motion carried.

Communication Items - none

• Principal Report: no report this month

• Learning Center Director Report – quarterly financial reporting

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: Governor Kristi Noem’s budget address proposes 4% increase for state funding in education and preschool structure for 2025FY.  

Financial Report

General Fund: November 1, 2023, beginning balance, ($146,351.82); total receipts, $342,203.04; total disbursements, ($119,071.58); November 30, 2023, ending balance, $76,779.64.

C­apital Outlay Fund: November 1, 2023, beginning balance, $137,755.53; total receipts, $62,815.37; total disbursements, ($2,557.07); November 30, 2023, ending balance, $198,013.83.

Special Education Fund: November 1, 2023, beginning balance, $112,167.39; total receipts, $65,180.85; total disbursements, ($21,946.03); November 30, 2023, ending balance, $155,402.21.

Food Service Fund: November 1, 2023, beginning balance, ($5,838.54); total receipts, $5,717.11; total disbursements, ($8,054.38); November 30, 2023, ending balance, ($8,175.81).

Preschool/Out-Side School Time (OST)/LLLC Fund: November 1, 2023, beginning balance, $147,558.92; total receipts, $8,355.89; total disbursements, ($12,157.22); November 30, 2023, ending balance, $143,757.59.

Certificate of Deposit – $234,115.62

Advance Payment (Fund 11) & Flex Account (Fund 71) – $7,632.21

Student Council (Fund 72) – $2,037.61.

The following bills were approved:

GENERAL FUND:  - ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 10.00; BMO MASTERCARD, (PCARD), 5,995.31; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 650.98; CHURCHILL, MANOLIS, FREEMAN, KLUDT, & BURNS LLP, (DUES & SERVICES), 286.58; CITY OF BIG STONE CITY, (UTILITIES), 1,146.45; EIDE BAILLY, (FINANCIAL AUDIT), 15,000.00; ELABO, (MEMBERSHIP DUES), 60.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 77.01; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 169.80; GRANT COUNTY REVIEW, (ADVERTISING), 60.61; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 791.77; SCHOOL ADMINISTRATORS OF SOUTH DAKOTA, (MEMBERSHIP & DUES), 50.00; SD DEPARTMENT OF HEALTH, (HEALTH SERVICES), 164.00; US FOODS, (FOOD PURCHASES, CUSTODIAL), 69.96.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 300.95.

SPECIAL EDUCATION FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 2.07; BIG STONE THERAPIES INC, (THERAPY), 521.30.

FOOD SERVICE FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 40.00; ANDERSON, ARLO, (SCHOOL HELP), 46.92; BMO MASTERCARD, (PCARD), 761.94; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 510.48; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 201.10; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 259.20; US FOODS, (FOOD PURCHASES, CUSTODIAL), 315.55.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 520.89; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 273.47; CHRZANOWSKI, SARAH, (REIMBURSEMENT), 30.76; CITY OF BIG STONE CITY, (UTILITIES), 242.03; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 53.54.

Action Items

Motion by Christensen, seconded by VanLith, to approve the Consent Agenda. 5 votes yes. Motion carried.

• Approval of minutes from previous school board meeting(s); November 20, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the letter of assignment for Christopher Folk as third grade boys’ basketball coach and AD help.

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• Policy and exhibit review and first reading: KLB – PUBLIC COMPLAINTS ABOUT THE CURRICULUM OR INSTRUCTIONAL MATERIALS, KLB-E(1) – REQUEST FOR RECONSIDERATION OF INSTRUCTIONAL MATERIALS; KLB-E(2) – LIBRARY MATERIALS OPT-OUT FORM; IIAC – LIBRARY MATERIALS SELECTION AND ADOPTION

• Two year reorganization - ongoing

• Next school board meeting(s): January 15, 2024 (regular meeting) at 6 p.m. in the board room/CEO office.

Motion by Westermeyer, seconded by Chrzanowski, to adjourn the meeting at 6:35 p.m. 5 votes yes. Motion carried.

/s/ President

/s/ Business Manager

Published once at an approximate cost of $65.60 and can be viewed free of charge at www.sdpublicnotices.com.