Board of Education Proceedings Big Stone City School District #25-1 – November 20, 2023

The Big Stone City School District’s Board of Education met in a regular session on November 20, 2023 at 6:00 p.m. in the school boardroom/CEO office with the following members present or absent:

School administration and others present: Christopher Folk, CEO/Business Manager, Janelle Huber, Principal, Sarah Frevert, Little Lions’ Learning Center Director.

Meeting called to order by school board vice-president Sue Westermeyer at 6:00 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Amy VanLith and Sue Westermeyer present. Hillary Henrich was absent. Quorum established.

The Pledge of Allegiance was recited. 

Motion by Christensen, seconded by VanLith, to approve the proposed agenda. Four votes yes. Motion carried.

Community Input Session: none

Communication Items

• School Board Communication:

• School Board Communication: ASBSD Legislative Action Network (LAN) Member

Motion by Christensen, seconded by VanLith, to approve the appointment of school board member Sue Westermeyer as the 2023-2024 ASBSD Legislative Action Network (LAN) Member. Four votes yes. Motion carried. 

• Principal Report: 2022-2023 State Report Card Presentation and P/T Conference attendance rates at 100 percent.

• Learning Center Director Report – director discussion on general operations of the daycare and quarterly financial reporting scheduled for the December school board meeting.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: Excess cash balance accountabilities were waived for 2023FY but BSCS would have met the accountability, Accreditation Review, SPED Accountability Review awaiting results, two-year audit scheduled for the week of November 13. 

Financial Report

General Fund: October 1, 2023, beginning balance, $90,919.19; total receipts, $33,189.17; total disbursements, ($88,621.80); October 30, 2023, ending balance, $146,351.82.

C­apital Outlay Fund: October 1, 2023, beginning balance, $136,198.58; total receipts, $3,574.29; total disbursements, ($2,017.34); October 30, 2023, ending balance, $137,755.53.

Special Education Fund: October 1, 2023, beginning balance, $126,456.70; total receipts, $3,570.04; total disbursements, ($17,859.35); October 30, 2023, ending balance, $112,167.39.

Food Service Fund: October 1, 2023, beginning balance, $3,404.17; total receipts, $6,909.59; total disbursements, ($9,343.96); October 30, 2023, ending balance, $5,838.54.

Preschool/Out-Side School Time (OST)/LLLC Fund: October 1, 2023, beginning balance, $150,681.70; total receipts, $8,051.64; total disbursements, ($11,174.42); October 30, 2023, ending balance, $147,558.92.

Certificate of Deposit – $234,115.62

Advance Payment (Fund 11) & Flex Account (Fund 71) – $7,464.71

Student Council (Fund 72) – $1,653.51.

The following bills were approved:

GENERAL FUND:  - BMO MASTERCARD, (PCARD), 3,005.32; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 211.67; CITY OF BIG STONE CITY, (UTILITIES), 1,248.49; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 75.00; GRANT COUNTY REVIEW, (ADVERTISING), 65.26; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 154.43; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 40.00; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 39,725.98.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 2,557.07.

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 666.90; BMO MASTERCARD, (PCARD), 724.00; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 7,814.08.

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 66.98; BMO MASTERCARD, (PCARD), 878.00; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 607.13; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 243.19; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 378.46; US FOODS, (FOOD PURCHASES, CUSTODIAL), 1,220.97.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 564.08; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 125.76; CITY OF BIG STONE CITY, (UTILITIES), 190.15; CROCKER, HOLLAND, (REIMBURSEMENT), 63.84; CRONEN, REESE, (REIMBURSEMENT), 20.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 24.04.

Action Items

Motion by Christensen, seconded by VanLith, to approve the Consent Agenda. Four votes yes. Motion carried.

• Approval of minutes from previous school board meeting(s); October 16, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO MasterCard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• Dress Code: Policy JFCA – Student Dress Code, along with the 2024FY Student Handbook – Appearance and Dress of Students

• Student request for 10 minutes of extra recess

• Two year reorganization - ongoing

• Next school board meeting(s): December 18, 2023 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by VanLith, seconded by Chrzanowski, to adjourn the meeting at 7:23 p.m. Four votes yes. Motion carried.

/s/ President

/s/ Business Manager

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