Board of Education Proceedings Big Stone City School District #25-1 – March 21, 2023

The Big Stone City School District’s Board of Education met in a regular session on March 21, 2023 @ 6:00 PM with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager and Janelle Huber, Principal.

Meeting called to order by school board vice president Sue Westermeyer at 6:03 PM.

Roll call was taken with Sue Christensen, Hillary Henrich via zoom, Amy VanLith, and Sue Westermeyer present. Alan Chrzanowski was absent. Quorum established.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Christensen, to approve the proposed agenda. 4 votes yes. Motion Carried.

Community Input Session: none

Communication Items

• School Board Communication: none

• Principal Report: South Dakota ELA, math, science assessment overview and highlights from around the school

• Learning Center Director Report: quarterly reporting review ending February 28, 2023

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed; Title I Level 1-2 Differential Monitoring Complete. All requirements met; the food service dept was awarded a CANS Equipment Grant for a new dishwasher. 

Financial Report

General Fund: February 1, 2023, beginning balance, ($16,513.93); total receipts, $74,734.31; total disbursements, ($124,285.38); February 28, 2023, ending balance, ($66,065.00).

Capital Outlay Fund: February 1, 2023, beginning balance, $113,226.24; total receipts, $2,509.49; total disbursements, ($5,977.84); February 28, 2023, ending balance, $109,757.89.

Special Education Fund: February 1, 2023, beginning balance, $123,768.11; total receipts, $4,678.57; total disbursements, ($22,881.56); February 28, 2023, ending balance, $105,565.12.

Food Service Fund: February 1, 2023, beginning balance, ($5,800.37); total receipts, $6,767.77; total disbursements, ($7,599.32); February 28, 2023, ending balance, ($6,631.92).

Preschool/Out-Side School Time (OST)/LLLC Fund: February 1, 2023, beginning balance, $157,849.71; total receipts, $21,564.30; total disbursements, ($22,887.02); February 28, 2023, ending balance, $156,526.99.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,617.55

Student Council (Fund 72) – $2,065.31

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 373.25; BMO MASTERCARD,(PCARD), 5,057.21; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 259.09; CITY OF BIG STONE CITY, (UTILITIES), 2,262.53; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 85.00; GRANT COUNTY REVIEW, (ADVERTISING), 17.98; HUBER, JANELLE, (REIMBURSEMENT), 33.05; JOHNSON, ANGELA, (REIMBURSEMENT), 20.00; MUENCHOW,  RACHELLE, (REIMBURSEMENT), 72.75; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 2,502.24; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 1,020.38; ROE, KRISTIN, (REIMBURSEMENT), 668.86; US FOODS, (FOOD PURCHASES, CUSTODIAL), 385.41.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 500.04; BULLET PROOF MECHANICAL SERVICE INC, (BUILDING MAINTENANCE - BOILER), 8,718.00; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 629.36.

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 460.20; BMO MASTERCARD, (PCARD), 123.80.

FOOD SERVICE FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 900.00; BMO MASTERCARD, (PCARD), 573.59; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 235.72; US FOODS, (FOOD PURCHASES, CUSTODIAL), 1,188.37.

PRESCHOOL/LEARNING CENTER/ OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 364.00; BMO MASTERCARD, (PCARD), 1,052.29; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 194.59; CITY OF BIG STONE CITY, (UTILITIES), 312.26; FREDRICHSEN AIR CONDITIONING & HEATING, (HEATING & COOLING), 140.31; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 116.10; US FOODS, (FOOD PURCHASES, CUSTODIAL), 954.22.

Action Items

Motion by Christensen, seconded by VanLith, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); February 22, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of a resignation of Ashley Wollschlager, Physical Education Teacher

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• School board member terms

• School dismissal days so far in 2022-2023SY

• School calendar for 2023-2024 and 2024-2025

• Two year reorganization

• Next school board meeting(s): April 20, 2023 (regular meeting) at 6:00 PM in the board room/CEO office.

Motion by Christensen, seconded by VanLith, to adjourn the meeting at 7:04 PM. 4 votes yes. Motion Carried

/s/ President

/s/ Business Manager

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