Board of Education Proceedings Big Stone City School District #25-1 • Aug 15, 2022

The Big Stone City School District’s Board of Education met in a regular session on August 15, 2022 at 6 p.m. in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Janelle Huber, Principal

Doral Jacobson, Teacher

Meeting called to order by school board vice president Sue Westermeyer at 6 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Amy VanLith and Sue Westermeyer present. Hillary Henrich was absent. Quorum established.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Christensen, to approve the proposed agenda. 4 votes yes. Motion Carried.

Communication Items

• School Board Communication: none

• Principal Report: New Staff Orientation

• Learning Center Director Report: quarterly reporting in September 2022

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed; 5/12/2022 storm anticipated repair date, preliminary enrollment numbers and the 2023FY Capital Outlay and ESSER projects update.

Financial Report

General Fund: July 1, 2022, beginning balance, $87, 021.28; total receipts, $26,059.62; total disbursements, ($92,540.40); July 31, 2022, ending balance, $20,540.50.

Capital Outlay Fund: July 1, 2022, beginning balance, $239,539.30; total receipts, $431.30; total disbursements, ($419.79); July 31, 2022, ending balance, $239,550.81.

Special Education Fund: July 1, 2022, beginning balance, $155,533.80; total receipts, $304.34; total disbursements, ($5,095.90); July 31, 2022, ending balance, $150,742.24.

Food Service Fund: July 1, 2022, beginning balance, $10,655.01; total receipts, $3,983.88; total disbursements, ($6,545.28); July 31, 2022, ending balance, $8,093.61.

Preschool/Out-Side School Time (OST)/LLLC Fund: July 1, 2022, beginning balance, $112,990.37; total receipts, $100,475.45; total disbursements, ($35,634.28); July 31, 2022, ending balance, $177,831.54.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,923.68

Student Council (Fund 72) – $2,046.54

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 45.00; ASB PROTECTIVE TRUST, (PROP/LIAB INS), 21,325.00; ASB WORKERS’ COMPENSATION FUND, (WORKERS COMP RENEWAL), 6,790.00; BMO MASTERCARD, (PCARD), 8,978.80; BONANZA EDUCATION CENTER, (FIELD TRIPS), 576.00; CITY OF BIG STONE CITY, (UTILITIES), 1,030.35; CORDREY, TERRI, (PROF SERVICES), 500.00; DEFEA TRANSPORTATION, (BUS INSPECTION), 45.00; DIVISION OF CRIMINAL INVESTIGATION, (BACKGROUND CHECKS), 129.75; GRANT COUNTY REVIEW, (ADVERTISING), 224.33; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 69.69; RURAL SOLUTIONS INC, (TECHNOLOGY SERVICES), 1,397.50; SOUTH DAKOTA UNITED SCHOOLS ASSOCIATION, (MEMBERSHIP DUES & FEES), 450.00

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 7,077.00; BULLET PROOF MECHANICAL SERVICE INC, (BUILDING MAINTENANCE - BOILER), 40,042.48; LARRY’S REFRIGERATION & HEATING INC, (MAINTENANCE SERVICES), 46,142.16; ORTONVILLE PLUMBING & HEATING, (MAINTENANCE & SUPPLIES), 2,587.01; RURAL SOLUTIONS INC, (TECHNOLOGY SERVICES), 2,270.00

SPECIAL EDUCATION FUND: BMO MASTERCARD, (PCARD), 704.08; COOPER, NICHOLE, (REIMBURSEMENT), 40.00

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 69.30; BMO MASTERCARD, (PCARD), 133.80; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 113.46; US FOODS, (FOOD PURCHASES), 1,022.84

PRESCHOOL/LEARNING CENTER/OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 312.00; BMO MASTERCARD, (PCARD), 1,013.10; CITY OF BIG STONE CITY, (UTILITIES), 304.88; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 10.00; US FOODS, (FOOD PURCHASES), 1,032.93

Action Items

Motion by VanLith, seconded by Chrzanowski, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); July 25, 2022 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable.

• Approval of the updated student/parent handbook for the 2022-2023 school year.

• Approval of the updated teacher handbook for the 2022-2023 school year.

• Approval of the updated support staff handbook for the 2022-2023 school year.

• Approval of Tara Thyne as LLLC Early Educational Assistant.

• Approval of the Bonanza Educational Center agreement for the 2022-2023 school year.

• Approval of the legal representation agreement with KSB School Law.

• Approval of the student lunch pricing change to $3.50/meal.

Discussion

There were discussions on the following items:

• School board training scheduled for the start of the September 19, 2022 school board meeting at 6 p.m. Meeting to follow. 

• Next school board meeting(s): September 19, 2022 (regular meeting) at 6 p.m. in the board room/CEO office.

Motion by VanLith, seconded by Christensen, to adjourn the meeting at 6:52 p.m. 5 votes yes. Motion Carried.

/s/ President

/s/ Business Manager