Board of Education Proceedings Big Stone City School District #25-1 • December 20, 2021

The Big Stone City School District’s Board of Education met in a regular session on December 20, 2021 at 6:00 PM in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Rachelle Muenchow, Teacher

Amber Ogren, Teacher

Jennifer Cronen, Teacher

Anne Lester, LLLC/OST Director/ Teacher

Meeting called to order by school board president Hillary Henrich at 6:00 PM

Roll call was taken with Sue Christensen, Hillary Henrich, Amy VanLith, and Sue Westermeyer present. Quorum established. Jen Wiik was absent. 

The Pledge of Allegiance was recited. 

Motion by Christensen, seconded by VanLith, to approve the proposed agenda. 4 votes yes. Motion Carried.

Community Input Session: Six month review of the Fall 2021 Safe Return to School Plan and the ARP ESSER School District Plan per requirements for DOE (Dept of Education) GMS (Grants Management System); no changes were made

Communication Items

• School Board Communication: review of committees. Sue Christensen decided to be part of the wellness committee. 

• Principal Report: No report this month.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed, DSS infant/toddler grants awarded to the LLLC and OST programs, ARPA Stabilization Grant per Gov. Noem’s budget address, and Governor Kristi Noem's budget address calls for a 6% increase for state funding in education. We are greatly appreciative of this proposal! There was also a press release done by SDSSA, South Dakota School Superintendents Association, ASBSD, Associated School Boards of South Dakota, and SASD, School Administrators of South Dakota, expressing gratefulness for the proposal and appreciation to the public and elected officials for their support in public education!

Financial Report

General Fund: November 1, 2021, beginning balance, ($37,650.78); total receipts, $260,094.82; total disbursements, ($145,099.31); November 30, 2021, ending balance, $77,344.73.

Capital Outlay Fund: November 1, 2021, beginning balance, $113,558.65; total receipts, $41,757.88; total disbursements, ($45,203.26); November 30, 2021, ending balance, $110,113.27.

Special Education Fund: November 1, 2021, beginning balance, $138,635.19; total receipts, $49,171.84; total disbursements, ($13,283.55); November 30, 2021, ending balance, $174,523.48.

Food Service Fund: November 1, 2021, beginning balance, ($2,370.18); total receipts, $8,224.89; total disbursements, ($8,240.24); November 30, 2021, ending balance, ($2,385.53)

Preschool/Out-Side School Time (OST)/LLLC Fund: November 1, 2021, beginning balance, $63,066.23; total receipts, $21,239.67; total disbursements, ($26,337.06); November 30, 2021, ending balance, $57,968.84.

Certificate of Deposit – $310,400.83

Advance Payment (Fund 11) & Flex Account (Fund 71) – $10,618.68

Student Council (Fund 72) – $2,320.78

The following bills were approved:

GENERAL FUND: BMO MASTERCARD, (PCARD), 5,405.33; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 470.94; CITY OF BIG STONE CITY, (UTILITIES), 1,693.96; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 58.24; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 122.60; GRANT COUNTY REVIEW, (ADVERTISING), 76.31; HENNINGS, STACY, (REIMBURSEMENT), 13.27; JAYMAR BUSINESS FORMS, (BUSINESS SUPPLIES), 74.85; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 1,342.03; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 2,639.06; PRO IMAGE PARTNERS INC, (SCHOOL APPAREL), 40.00; TECHNOLOGY AND INNOVATION IN EDUCATION, (PROF DEVELOPMENT), 5,550.00; US FOODS, (FOOD PURCHASES), 843.19

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 470.86; MIDWEST ALARM COMPANY INC, (SCHOOL SECURITY), 1,593.84

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 702.00; TOSTENSON, KRISTIN , (EARLY CHILDHOOD SPED SERVICES), 175.00

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 10.10; BMO MASTERCARD, (PCARD), 709.74; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 860.56; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 509.88; MUENCHOW, KIMBERLY, (REIMBURSEMENT), 7.44; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 121.17; US FOODS, (FOOD PURCHASES), 997.20

PRESCHOOL/LEARNING CENTER/OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 297.95; ANDERSON, SHELLY, (REIMBURSEMENT), 29.98; BMO MASTERCARD, (PCARD), 1,781.01; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 460.99; CITY OF BIG STONE CITY, (UTILITIES), 219.60; FREDRICHSEN AIR CONDITIONING & HEATING, (HEATING & COOLING), 91.84; LESTER, ANNE, (REIMBURSEMENT), 200.00; PRO IMAGE PARTNERS INC, (SCHOOL APPAREL), 384.00; US FOODS, (FOOD PURCHASES), 349.56

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); November 15, 2021 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable.

• Approval of second and final reading of Policy JHCC-R Communicable Disease; Lice policy regulation

• Approval of the surplus of a small amount of older kindergarten curriculum and manipulatives

• Approval of Robert Swint Jr as Basketball Coach for the 2021-2022 school year.

• Approval of Travis Lester as Athletic Director for the 2021-2022 school year.

• Approval to use of USDA Child Nutrition Program Emergency Operating Reimbursement as a one-time payment to the Summer Food Service Program, SFSP, staff, Shelly Anderson, Amy Raffety, and Arlo Anderson. 

Separate Action Items

• Motion by Westermeyer, seconded by Christensen, to approve the amendment to the 2021-2022 School Calendar to accommodate a teacher professional development opportunity. 4 votes yes. Motion Carried.

o The school and learning center staff will have the opportunity to partake in TOP 20 training. The change to the school calendar comes on January 13, 2022. This date was a full student day. It will become a half day with students with a 1230pm dismissal. January 14 2022 will be a full day of in-service with no change. 

Discussion

There were discussions on the following items:

• 1900 Boiler information

• First reading of the policy change; Policy GBEC Use of Alcohol, Drugs, and Controlled Substances

• 9-12 grade online education

• Next school board meeting: Based on reorg meeting, third Monday of the month: but based on conference schedule conflicts, January 17, 2022 (regular meeting) at 6:00 pm in the board room/CEO office.

Motion by Christensen, seconded by VanLith, to adjourn the meeting at 7:05 PM. 4 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager