Board of Education Proceedings Big Stone City School District #25-1 • January 18, 2021

The Big Stone City School District’s Board of Education met in a regular session on January 18, 2021 at 6:00 PM in the school gymnasium with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Anne Lester, Learning Center/OST Director/Teacher

Jennifer Cronen, Teacher

Meeting called to order by President Jennifer Wiik at 6:00 PM.

Roll call was taken with Sue Christensen, Hillary Henrich, Amy VanLith, Sue Westermeyer and Jennifer Wiik present. Quorum established.

The Pledge of Allegiance was recited.

Motion by Henrich, seconded by VanLith, to approve the proposed agenda. 5 votes yes. Motion Carried.

Community Input Session: none presented

Communication Items

• School Board Communication: none presented

• Principal Report: Winter Benchmark Data Presentation

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed were Learning Center financials and future outlook

Discussion

There were discussions on the following items:

• Learning Center Committee updates

Financial Report

General Fund: December 1, 2020, beginning balance, $176,514.55; total receipts, $35,359.86; total disburse- ments, ($88,328.25); December 31, 2020, ending balance, $123,546.16.

Capital Outlay Fund: December 1, 2020, beginning balance, $175,790.17; total receipts, $6,752.59; total disbursements, ($2,068.88); December 31, 2020, ending balance, $180,473.88.

Special Education Fund: December 1, 2020, beginning balance, $101,226.25; total receipts, $6.698.35; total disbursements, ($13,016.61); December 31, 2020, ending balance, $94,907.99.

Food Service Fund: December 1, 2020, beginning balance, ($8,146.66); total receipts, $5,758.05; total disbursements, ($7,487.31); December 31, 2020, ending balance, ($9,875.92)

Preschool/Out-Side School Time (OST)/LLLC Fund: December 1, 2020, beginning balance, ($1,617.48); total receipts, $28,441.26; total disbursements, ($19,893.02); December 31, 2020, ending balance, $6,930.76.

Certificate of Deposit – $306,015.34

LLLC Building Project Account – $8,034.04

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,789.69

Student Council (Fund 72) – $2,180.68

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 69.75; ANDERSON, ARLO, (SCHOOL HELP), 31.95; BMO MASTERCARD, (PCARD), 2,875.88; CHURCHILL, MANOLIS, FREEMAN, KLUDT, SHELTON & BURNS LLP, (DUES & SERVICES), 71.79; CITY OF BIG STONE CITY, (UTILITIES), 1,463.04; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 107.20; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 57.33; GRANT COUNTY REVIEW, (ADVERTISING), 87.44; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 924.56; RONGLIEN EXCAVATING INC, (MAINTENANCE), 177.50; TRAPP PLUMBING COMPANY INC, (PLUMBING SERVICE), 144.84; US FOODS, (FOOD PURCHASES), 291.67

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 686.11

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 234.82; BMO MASTERCARD, (PCARD), 133.66

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 224.98; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 325.17; US FOODS, (FOOD PURCHASES), 1,177.21

PRESCHOOL/LEARNING CENTER/OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 848.00; BMO MASTERCARD, (PCARD), 563.66; CITY OF BIG STONE CITY, (UTILITIES), 230.04; LESTER, ANNE, (REIMBURSEMENT), 22.97; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 112.71; RONGLIEN EXCAVATING INC, (MAINTENANCE), 76.25; ST. CHARLES CHURCH, (RENT PAYMENT), 500.00; US FOODS, (FOOD PURCHASES), 159.03

Action Items

Motion by VanLith, seconded by Henrich, to approve the Consent Agenda as presented. 5 votes yes. Motion Carried.

• Approval of minutes from previous meeting(s); December 30, 2020 meeting

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest; none presented

• Approval of the school board annual election date of April 13, 2021

Discussion

There were discussions on the following items:

• Looking ahead; the 2021-2022 school calendar.

• Next school board meeting: Based on reorg meeting, third Monday of the month: February 15, 2021 (regular meeting) at 6:00 p.m. in the gymnasium due to COVID-19 social distancing procedures

6:21 PM, motion by VanLith, seconded by Henrich, to enter into executive session pursuant to SDCL 1-25-2(1) for Principal Evaluation. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 6:28 PM with no action being taken.

Motion by VanLith, seconded by Henrich, to adjourn the meeting at 6:29 PM. 5 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager