Board of Education Proceedings Big Stone City School District #25-1 • June 22, 2020

Board of Education Proceedings
Big Stone City School District #25-1
 
The Big Stone City School District’s Board of Education met in a regular session on June 22, 2020 at 6:00 PM in the school cafeteria with the following members present or absent:
Officers and others present:
Christopher Folk, CEO/Business Manager
Shelley Haggerty, Principal
Anne Lester, Learning Center Director/Teacher
Erin Julius, Teacher
Rachel Berdan, Teacher
Meeting called to order by President Jennifer Wiik at 6:02 PM.
Roll call was taken with, Hillary Henrich, Amy VanLith, Sue Westermeyer and Jennifer Wiik present. Quorum established. Andria Rabe was absent.
The Pledge of Allegiance was recited.
Motion by Henrich, seconded by VanLith, to approve the proposed agenda. 4 votes yes. Motion Carried.
6:04 PM, motion by Westermeyer, seconded by VanLith, to enter into executive session pursuant to SDCL 1-25-2(4) for certified staff negotiations. 4 votes yes. Motion Carried.
President Wiik declared the board out of executive session at 7:00 PM with the following action being taken: 
Motion by Henrich, seconded by Westermeyer, to approve the certified staff negotiations. 4 votes yes. Motion Carried.
Community Input Session: Sue Westermeyer, parent, discussed leave for enrolled children in the OST program.
Communication Items
• School Board Communication: none at this time
Principal Report; Distance Learning Development Committee has been meeting regularly to review all options and concerns that need to be addressed for this upcoming 2020-2021 school year.
CEO/Business Manager Report; the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report, estimated end of year budget to actual report overview 2020FY, 2020-2021 preliminary proposed budget and presentation, notice of hearing for the July 2020 school board meeting per SDCL 13-11-2, and good news item: Certificate of Appreciation from DOE CANS to the Big Stone City School District for outstanding performance in feeding the children of South Dakota during the 2020 COVID-19 Pandemic!
Financial Report
General Fund: May 1, 2020, beginning balance, ($15,844.42); total receipts, $215,021.43; total disburse- ments, ($141,599.90); May 31, 2020, ending balance, $57,577.11.
Capital Outlay Fund: May 1, 2020, beginning balance, $147,058.12; total receipts, $44,062.82; total disbursements, ($2,676.64); May 31, 2020, ending balance, $188,444.30.
Special Education Fund: May 1, 2020, beginning balance, $48,548.20; total receipts, $43,709.19; total disbursements, ($32,025.56); May 31, 2020, ending balance, $60,231.83.
Pension Fund: May 1, 2020, beginning balance, $13,732.45; total receipts, $0.00; total disbursements, ($475.00); May 31, 2020, ending balance, $13,257.45.
Food Service Fund: May 1, 2020, beginning balance, ($7,647.47); total receipts, $8,257.66; total disbursements, ($7,260.59); May 31, 2020, ending balance, ($6,650.40)
Preschool Fund: May 1, 2020, beginning balance, ($48,603.84); total receipts, $2,446.70; total disbursements, ($12,433.71); May 31, 2020, ending balance, ($58,590.85).
Certificate of Deposit – $301,676.18
Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,772.73
Student Council (Fund 72) – $2,207.33
The following bills were approved:
GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 420.00; BMO MASTERCARD, (PCARD), 2,035.61; CASH-WA DISTRIBUTING, (FOOD/CUSTODIAL SUPPLIES), 477.10; CITY OF BIG STONE CITY, (UTILITIES), 767.98; CRONEN, JENNIFER, (REIMBURSEMENT), 39.39; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 152.10; GRANT COUNTY REVIEW, (ADVERTISING), 114.69; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 255.96; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 47,089.16; OSTLUND, LYNDA, (REIMBURSEMENT), 75.00; SCHNECK, PAM, (PROFESSIONAL SERVICES - ART), 75.00; TRI STATE PEST CONTROL, (PEST CONTROL), 70.00
CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 1,783.14; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 442.55
SPECIAL EDUCATION FUND: ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 2,336.04
FOOD SERVICE FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 129.05; ANDERSON, SHELLY, (REIMBURSEMENT), 10.16; BMO MASTERCARD, (PCARD), 868.63; CASH-WA DISTRIBUTING, (FOOD/CUSTODIAL SUPPLIES), 2,682.10
PRESCHOOL/LEARNING CENTER/ OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 900.00; BMO MASTERCARD, (PCARD), 1,740.30; CITY OF BIG STONE CITY, (UTILITIES), 78.51; FOLK, CHRISTOPHER, (REIMBURSEMENT), 200.00; LESTER, ANNE, (REIMBURSEMENT), 45.94; NORTHWESTERN ENERGY, (UTILITIES - NATGAS),10.00
Action Items
Motion by VanLith, seconded by Henrich, to approve the Consent Agenda as presented. 4 votes yes. Motion Carried.
Approval of minutes from previous meeting(s); May 18 2020 meeting
Approval of the financial reports
Approval of the bills, including BMO Mastercard purchases
Approval of the Disclosure of Conflict of Interest; No conflicts were disclosed
Approval of surplus property; old technology and curriculum items
Approval of the scheduling of the Proposed Budget Hearing, set for the next school board meeting, July 20, 2020 @ 6pm
Approval of the UC-SSO food service program for the summer
Approval of the Special Education Comprehensive Plan
Approval of the certified teacher contracts for the 2020-2021 school year
Approval of the classified staff work agreements for the 2020-2021 school year
Approval of the CEO/Business Manager contract
Approval of the Principal/Counselor contract
Approval of the Little Lion’s Learning Center and OST (Out of School Time) Director contract
Approval of the notification of school closing with plan to instruct during closing
Approval of the 2020-2021 school calendar amendment
Discussion
There were discussions on the following items:
School Board Positions
The 2021FY procurement process for the food service department: RFP are being reviewed and the school board will approve our primary and secondary vendor for food service at the July 2020 school board meeting with recommendations by the administration and food service director. 
Next School Board Meeting(s): proposed July 20, 2020 at 6:00 PM (Regular Meeting) in the cafeteria due to COVID-19 social distancing procedures
Motion by Westermeyer, seconded by Henrich, to adjourn the meeting at 8:03 PM. 4 votes yes. Motion Carried.
 /s/ President
/s/ Business Manager
 

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