Board of Education Proceedings Big Stone City School District #25-1 • March 21, 2022

The Big Stone City School District’s Board of Education met in a regular session on March 21, 2022 at 6:00 PM in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Anne Lester, LLLC/OST Director/ Teacher

Jennifer Cronen, Teacher

Nichole Cooper, Teacher

Emma VanVooren, Teacher

Hannah Rick, Teacher

Kerstin Cooper, Paraprofessional

Meeting called to order by school board president Hillary Henrich at 6:03 PM.

Roll call was taken with Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established. Sue Christensen and Jen Wiik were absent.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Westermeyer, to approve the proposed agenda. 3 votes yes. Motion Carried.

Community Input Session: none

Motion by VanLith, seconded by Westermeyer, to enter into executive to discuss certified staff negotiations – ground rules in accordance to SDCL 1-25-2(4). 3 votes yes. Motion Carried.

President Henrich declared out of executive session with the following motion: 

Motion by Westermeyer, seconded by VanLith, to approve the ground rules for the certified staff negotiations. 3 votes yes. Motion Carried.

Motion by VanLith, seconded by Westermeyer, to enter into executive to discuss classified staff negotiations – ground rules in accordance to SDCL 1-25-2(4). 3 votes yes. Motion Carried.

President Henrich declared out of executive session with the following motion: 

Motion by VanLith, seconded by Westermeyer, to approve the ground rules for the classified staff negotiations. 3 votes yes. Motion Carried.

Communication Items

• School Board Communication: none

• Principal Report: SD ELA, Math, and Science Assessment Overview and Highlights from around the school

• Learning Center Director Report: quarterly financial review and operations over the past few months

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed; 5 Year Capital Outlay Plan - Review  

Financial Report

General Fund: February 1, 2022, beginning balance, ($21,856.69); total receipts, $37,133.13; total disbursements, ($122,273.61); February 28, 2022, ending balance, ($106,997.17).

Capital Outlay Fund: February 1, 2022, beginning balance, $125,138.90; total receipts, $2,038.71; total disbursements, ($3,177.48); February 28, 2022, ending balance, $124,000.13.

Special Education Fund: February 1, 2022, beginning balance, $162,043.42; total receipts, $1,330.50; total disbursements, ($12,335.38); February 28, 2022, ending balance, $151,038.54.

Food Service Fund: February 1, 2022, beginning balance, ($3.993.39); total receipts, $7,321.49; total disbursements, ($7,680.45); February 28, 2022, ending balance, ($4,352.35)

Preschool/Out-Side School Time (OST)/LLLC Fund: February 1, 2022, beginning balance, $46,463.82; total receipts, $129,724.39; total disbursements, ($29,062.15); February 28, 2022, ending balance, $147,126.06

Note: txfr of $7,969 from LLLC to Capital Outlay fund for LLC building project. This amount was transferred due to receiving the homeland security grant which was used towards the new LLLC building security door system equipment and installation.

Certificate of Deposit – $311,871.19

Advance Payment (Fund 11) & Flex Account (Fund 71) – $10,651.53

Student Council (Fund 72) – $2,066.71

The following bills were approved:

GENERAL FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 25.75; BANKEN, ERIC, (REFEREE), 100.00; BMO MASTERCARD, (PCARD), 5,504.93; CITY OF BIG STONE CITY, (UTILITIES), 1,951.73; FEMLING, SAMMY, (SUBSTITUTE/HELP), 100.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 67.50; HAGGERTY, SHELLEY, (REIMBURSEMENT), 49.50; LESTER, TRAVIS, (REIMBURSEMENT), 180.00; NORTHWESTERN ENERGY,(UTILITIES - NATGAS), 2,760.49; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 820.55; PRAIRIE FIVE RIDES, (TRANSPORTATION), 220.00; RONGLIEN EXCAVATING INC, (MAINTENANCE), 327.75; US FOODS, (FOOD PURCHASES), 196.45

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 494.36; ORTONVILLE PLUMBING & HEATING, (MAINTENANCE & SUPPLIES), 2,900.00

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 403.27; BMO MASTERCARD, (PCARD), 184.44; TRENHAILE, JAY, (PSYCHOLOGICAL SERVICES), 800.00

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 110.27; BMO MASTERCARD, (PCARD), 647.36; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 530.66; MUENCHOW, KIMBERLY, (REIMBURSEMENT), 8.37; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 54.24; US FOODS, (FOOD PURCHASES), 661.90

PRESCHOOL/LEARNING CENTER/ OST FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 45.00; BMO MASTERCARD, (PCARD), 1,137.03; CITY OF BIG STONE CITY, (UTILITIES), 224.93; LESTER, ANNE, (REIMBURSEMENT), 49.43; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 146.16; RONGLIEN EXCAVATING INC, (MAINTENANCE), 611.25; TIPPIE, AMBER, (REIMBURSEMENT), 20.00; US FOODS, (FOOD PURCHASES), 172.98

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 3 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); February 23, 2022 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable.

• Approval of the 2022-2023 school calendar

• Approval of the resignation of Shelley Haggerty as Principal/Counselor after the conclusion of the 2021-2022 contract.

• Approval of the resignation of Emma VanVooren as Third Grade Teacher after the conclusion of the 2021-2022 contract.

• Approval of the resignation of Hannah Rick as Fourth Grade Teacher after the conclusion of the 2021-2022 contract.

Motion by Westermeyer, seconded by VanLith, to approve the vote for the one seat for the Northeast Region – Enrollment 266-999 ASBSD board of directors. 3 votes yes. Motion carried. 

Discussion

There were discussions on the following items:

• School board member terms, no election, application process to appointment at June 2022 meeting

• Next school board meeting: Based on reorg meeting, third Monday of the month: but based on conference schedule conflicts, April 18, 2022 (regular meeting) at 6:00pm in the board room/CEO office.

6:34 PM, motion by Westermeyer, seconded by VanLith, to enter into executive session pursuant to SDCL 1-25-2(1) for employee matters. 3 votes yes. Motion Carried.

President Henrich declared the board out of executive session at 7:39 PM with no action being taken.

Motion by Westermeyer, seconded by VanLith, to adjourn the meeting at 7:39 PM. 3 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager