Board of Education Proceedings Big Stone City School District #25-1 • November 15, 2021

The Big Stone City School District’s Board of Education met in a regular session on November 15, 2021 at 6:00 PM in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Dorla Jacobson, Teacher

Fifth Grade Students, Lauren Lester, Sophia Schmidt and Brynlee Taylor

Hannah Rick, Teacher

Anne Lester, LLLC/OST Director/ Teacher

Travis Lester, Parent/Coach

Elizabeth Rausch, Parent

Meeting called to order by school board president Hillary Henrich at 6:05 PM.

Roll call was taken with Sue Christensen, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established. Jen Wiik was absent. 

The Pledge of Allegiance was recited. The 5th grade class students present at the meeting recited the Preamble of the Constitution of the United States. 

Motion by Westermeyer, seconded by Christensen, to approve the amended agenda. The amended agenda added the following item to the consent agenda 7a7, resignation of Travis Lester as head basketball coach for the 2021-2022 school year. 4 votes yes. Motion Carried.

Community Input Session: none presented

Communication Items

• School Board Communication: discussion on the school board ASBSD LAN member and the mention of February 2022 school board meeting will be set as the first negotiation meeting. 

Motion by VanLith, seconded by Christensen to approve the appointment of Sue Westermeyer as ASBSD LAN member. 4 votes yes. Motion Carried.

• Principal Report: Good news items; parent/teacher conference attendance rate at 93% and those that were unable to attend staff are still reaching out to communicate with parents. The Veteran’s Day program on Nov 11 was well attended. It was great to see everyone again! American Education week is Nov 15-19. The school’s Thanksgiving Meal is scheduled for Nov 17. All parents/ guardians and the public are welcome to come and have a great meal. The 5th grade students presented STARBASE to the school board. 

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed was the two-year audit that went well and expected timeline for report to be presented to school board at the December meeting. The Learning center quarterly financials and final numbers for the building project. The school received a cybersecurity risk assessment done by the bureau of information and telecommunications. The district scored well but there are areas of improvement. The technology committee will be working on this throughout the school year. 

Financial Report

General Fund: October 1, 2021, beginning balance, ($56,306.14); total receipts, $96,746.81; total disbursements, ($78,091.45); October 31, 2021, ending balance, ($37,650.78).

Capital Outlay Fund: October 1, 2021, beginning balance, $104,197.36; total receipts, $21,411.96; total disbursements, ($12,050.67); October 31, 2021, ending balance, $113,558.65.

Special Education Fund: October 1, 2021, beginning balance, $132,352.50; total receipts, $17.340.62; total disbursements, ($11.057.93); October 31, 2021, ending balance, $138,635.19.

Food Service Fund: October 1, 2021, beginning balance, ($3.491.21); total receipts, $9,691.24; total disbursements, ($8,570.21); October 31, 2021, ending balance, ($2,370.18)

Preschool/Out-Side School Time (OST)/LLLC Fund: October 1, 2021, beginning balance, $20,558.69; total receipts, $85,249.97; total disbursements, ($42,742.43); October 31, 2021, ending balance, $63,066.23.

Certificate of Deposit – $310,400.83

LLLC Building Project Account – $0 – CLOSED 

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,463.77

Student Council (Fund 72) – $1,919.85

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 43.25; BMO MASTERCARD, (PCARD), 7,860.97; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 781.19; CITY OF BIG STONE CITY, (UTILITIES), 1,262.14; CRONEN, JENNIFER, (REIMBURSEMENT), 289.80; EIDE BAILLY, (FINANCIAL AUDIT), 12,500.00; FOLK, CHRISTOPHER, (REIMBURSEMENT), 108.99; GRANT COUNTY REVIEW, (ADVERTISING), 207.89; HAGGERTY, SHELLEY, (REIMBURSEMENT), 49.50; LIFETOUCH PUBLISHING INC, (PHOTOGRAPHY & YEARBOOKS), 620.48; MILBANK GLASS & MORE, (BUILDING MAINTENANCE), 125.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 228.84; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 90.00; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 40,371.11; RONGLIEN EXCAVATING INC, (MAINTENANCE), 124.70; SCHMIEG, LEON, (REIMBURSEMENT), 147.11; SCHOLASTIC BOOK FAIR-30, (BOOK FAIR), 1,063.90; US FOODS, (FOOD PURCHASES), 149.81

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 31,219.87; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 4,673.00; RONGLIEN EXCAVATING INC, (MAINTENANCE), 8,785.86; YODER’S CONTRACTING, (CONSTRUCTION), 571.43

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 410.37; BMO MASTERCARD, (PCARD), 64.23; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 1,382.95

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 55.55; BMO MASTERCARD, (PCARD), 650.76; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 579.93; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 362.06; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 179.16; US FOODS, (FOOD PURCHASES), 1,159.43

PRESCHOOL/LEARNING CENTER/ OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 184.59; BMO MASTERCARD, (PCARD), 1,522.40; BURDORF, KAITLYN, (REIMBURSEMENT), 27.50; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 104.46; CHRISTIANSEN, MEGAN, (REIMBURSEMENT), 20.00; CITY OF BIG STONE CITY, (UTILITIES), 235.15; US FOODS, (FOOD PURCHASES), 242.67

Action Items

Motion by VanLith, seconded by Wiik, to approve the amended Consent Agenda. Item 7a7 added per above, resignation of Travis Lester as head basketball coach. 4 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); October 18, 2021 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable.

• Approval of the work agreement for Mya Johanson as paraprofessional 

• Approval to request school property/liability insurance bids for the July 1 2022 – June 30 2023 coverage year.

• Approval of the resignation of Travis Lester as head basketball coach for the 2021-2022 school year. Appreciation for all your efforts in helping out the basketball program over the years!

Discussion

There were discussions on the following items:

• Policy JHCC-R Communicable Disease; Lice policy regulation first reading discussion and update.

• School basketball plan for 2021-2022 season.

• Next school board meeting: Based on reorg meeting, third Monday of the month: but based on conference schedule conflicts, December 20, 2021 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by Westermeyer, seconded by VanLith, to enter into executive session to discuss employee matters in accordance with SDCL 1-25-2(1). 

President Henrich declared out of executive session at 7:17 p.m. with no motion made. 

Motion by VanLith, seconded by Christensen, to adjourn the meeting at 7:18 PM. 4 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager