Board of Education Proceedings Big Stone City School District #25-1 • November 21, 2022

The Big Stone City School District’s Board of Education met in a regular session on November 21, 2022 at 6:00 p.m. in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager and Janelle Huber, Principal

Meeting called to order by school board president Hillary Henrich at 6:05 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established.

Presentation of 5th grade students on their experience with STARBASE which included a field trip to the Sioux Falls Air National Guard where they were able to view and learn about F-16 fighter jets. 

The Pledge of Allegiance was recited. 

Motion by Westermeyer, seconded by Christensen, to approve the amended agenda. Add to the consent agenda item 7a7, approval of the 2022-2023 Bonanza Service Agreement. 5 votes yes. Motion Carried.

Community Input Session: none

Communication Items

• School Board Communication: ASBSD Legislative Action Network (LAN) Member and setting the first negotiations meeting for the February 2023 school board meeting. 

Motion by Christensen, seconded by VanLith, to approve the appointment of school board member Sue Westermeyer as the 2022-2023 ASBSD Legislative Action Network (LAN) Member. 5 votes yes. Motion Carried. 

• Principal Report: Parent/teacher conference attendance rates, Veteran’s Day Program, American Education Week on November 14-18, Thanksgiving Meal on November 16. 

• Learning Center Director Report: quarterly reporting review scheduled for December 2022

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: school received a Farm to School grant totaling $3,500 for new storage units, sink, and raised bed gardens for the food service dept.

Financial Report

General Fund: October 1, 2022, beginning balance, $22,848.22; total receipts, $15,386.19; total disbursements, ($91,549.04); October 31, 2022, ending balance, $53,314.63.

Capital Outlay Fund: October 1, 2022, beginning balance, $86,701.33; total receipts, $3,479.61; total disbursements, ($59,662.42); October 31, 2022, ending balance, $30,518.52.

Special Education Fund: October 1, 2022, beginning balance, $136,319.03; total receipts, $2,269.82; total disbursements, ($15,935.94); October 31, 2022, ending balance, $122,652.91.

Food Service Fund: October 1, 2022, beginning balance, $3,113.53; total receipts, $6,772.93; total disbursements, ($7,200.05); October 31, 2022, ending balance, $2,686.41.

Preschool/Out-Side School Time (OST)/LLLC Fund: October 1, 2022, beginning balance, $162,258.49; total receipts, $19,930.03; total disbursements, ($23,929.34); October 31, 2022, ending balance, $158,259.18.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $7,516.97

Student Council (Fund 72) – $2,164.10

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND),132.87; BMO MASTERCARD, (PCARD),4,843.49; CASH-WA DISTRIBUTING CO, (FOOD SERVICE),764.15; CITY OF BIG STONE CITY, (UTILITIES),1,393.98; CONROY ELECTRIC INC,(MAINTENANCE & SUPPLIES), 473.48; DURICK FIRE EXTINGUISHERS,(FIRE EXTINGUISHERS),120.00; FOLK, CHRISTOPHER ,(REIMBURSEMENT),58.95; FOOD SERVICE FUND,  (SCHOOL FOOD SERVICE FUND), 85.00; GRANT COUNTY REVIEW, (ADVERTISING),69.26; HENNINGS, STACY, (REIMBURSEMENT),12.25; HUBER, JANELLE, (REIMBURSEMENT), 122.41; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 361.37; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 351.00; US FOODS, (FOOD PURCHASES), 217.34; WOLLSCHLAGER, ASHLEY, (REIMBURSEMENT), 20.00

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD),1,068.20; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 1,091.32

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 532.70; TRENHAILE, JAY, (PSYCHOLOGICAL SERVICES), 860.00

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 1,033.17; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 746.43; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 235.03; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 285.35; US FOODS, (FOOD PURCHASES), 1,067.17

PRESCHOOL/LEARNING CENTER/OST FUND:  ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 117.00; BMO MASTERCARD, (PCARD), 947.43; BURDORF, KAITLYN, (REIMBURSEMENT), 95.71; CITY OF BIG STONE CITY, (UTILITIES), 226.65; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 72.00; KURTZ, TRACY, (CPR INSTRUCTOR), 300.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 20.41; TRAPP PLUMBING COMPANY INC, (PLUMBING SERVICE), 195.84; US FOODS, (FOOD PURCHASES), 1,654.14

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 5 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); October 17, 2022 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the second and final reading of the amended policies below:

Policy GCD - Professional Staff Hiring; Policy JHCDE - Administration of Medical Cannabis to Qualifying Students; Policy KMI - Relations with political organizations (Public Funds)

• Approval of the Big Stone City School District #25-1 Title I Coordination/Transition Plan 2022-2023 School Year.

• Approval of the 2022-2023 Bonanza Service Agreement

Discussion

There were discussions on the following items:

• First reading of the following updated policies

• Policy AE – Wellness; Policy GBEB - Employee Communicable Diseases; Policy GBEB - R - Employee Communicable Diseases - Guidelines (Regulation); Policy JHC - Student Health; Policy JHCC - Student Communicable Diseases; 

• Looking forward: more updates on school policies

• Update on school status

• Next school board meeting(s): December 19, 2022 (regular meeting) at 6:00pm in the board room/CEO office.

Motion by Westermyer, seconded by VanLith, to adjourn the meeting at 7:18 p.m. 5 votes yes. Motion Carried.

/s/ President

/s/ Business Manager

Published once at an approximate cost of $70.93 and can be viewed free of charge at www.sdpublicnotices.com.