Board of Education Proceedings Big Stone City School District #25-1 - February 22, 2023

The Big Stone City School District’s Board of Education met in a regular session on February 22, 2023 at 6 p.m. via Zoom conference call due to the weather with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager, Janelle Huber, Principal and Karla Kastrup, Teacher.

Meeting called to order by school board president Hillary Henrich at 6:09 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established.

The Pledge of Allegiance was recited. 

Motion by VanLith, seconded by Westermeyer, to approve the proposed agenda. 5 votes yes. Motion Carried.

Community Input Session: none

Communication Items

• School Board Communication: none

• Principal Report: Educational field trips, 8th graders to visit high schools, family night scheduled for March 16, science scores and science fair participation and winners

• Learning Center Director Report: quarterly reporting review will be in March 2023

• CEO/Business Manager Report: the following reports were presented: Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report and Manual Journal Entry Board Report.  

Financial Report

General Fund: January 1, 2023, beginning balance, $16,202.15; total receipts, $43,978.97; total disbursements, ($76,695.05); January 31, 2023, ending balance, ($16,513.93).

Capital Outlay Fund: January 1, 2023, beginning balance, $79,185.37; total receipts, $41,453.16; total disbursements, ($7,412.29); January 31, 2023, ending balance, $113,226.24.

Special Education Fund: January 1, 2023, beginning balance, $127,701.94; total receipts, $6,789.22; total disbursements, ($10,723.05); January 31, 2023, ending balance, $123,768.11.

Food Service Fund: January 1, 2023, beginning balance, ($3,818.25); total receipts, $4,830.12; total disbursements, ($6,812.24); January 31, 2023, ending balance, ($5,800.37).

Preschool/Out-Side School Time (OST)/LLLC Fund: January 1, 2023, beginning balance, $149,715.54; total receipts, $29,020.63; total disbursements, ($20,886.46); January 31, 2023, ending balance, $157,849.71.

Certificate of Deposit – $313,332.29

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,222.65

Student Council (Fund 72) – $2,065.31

The following bills were approved:

GENERAL FUND: BMO MASTERCARD, (PCARD), 4,558.03; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 401.75; CHINDVALL, MARILYN, (REIMBURSEMENT), 120.00; CITY OF BIG STONE CITY,  (UTILITIES), 2,135.74; CRONEN, JENNIFER, (REIMBURSEMENT), 132.30; GRANT COUNTY REVIEW, (ADVERTISING), 132.87;  NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 2,730.72; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 37,415.26; ROE, KRISTIN, (REIMBURSEMENT), 34.69; RONGLIEN EXCAVATING INC, (MAINTENANCE), 375.00; SCHOOL ADMINISTRATORS OF SOUTH DAKOTA, (MEMBERSHIP & DUES), 88.00; US FOODS, (CUSTODIAL, FFVP), 470.56.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 2,388.38; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 3,589.46.

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 785.85; BMO MASTERCARD, (PCARD), 191.93; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 10,888.64.

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 1,204.71; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 1,156.45; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 251.98; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 142.38; US FOODS, (FOOD PURCHASES), 755.25.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 1,121.04; BURDORF, KAITLYN, (REIMBURSEMENT), 107.35; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 225.37; CITY OF BIG STONE CITY, (UTILITIES), 349.99; HALVORSON, KAREN, (REIMBURSEMENT), 20.00; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 119.96; RONGLIEN EXCAVATING INC, (MAINTENANCE), 210.00; US FOODS, (FOOD PURCHASES), 607.82.

Action Items

Motion by VanLith, seconded by Westermeyer, to approve the Consent Agenda. 5 votes yes. Motion Carried.

• Approval of minutes from previous school board meeting(s); January 17, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of a stipend to Holland Crocker for extra first grade teaching duties

• Approval of the South Dakota Open Enrollment Applications #081 and #082

• Approval of the Big Stone City School K-12 Lau Plan – English as a Second Language Program 2022-2023

Motion by VanLith, seconded by Chrzanowski, to approve the ground rules for negotiations for certified staff. 5 votes yes. Motion Carried.

Motion by Chrzanowski, seconded by VanLith, to approve the ground rules for negotiations for classified staff. 5 votes yes. Motion Carried.

Discussion

There were discussions on the following items:

• School dismissal days so far in 2022-2023SY

Motion by Chrzanowski, seconded by Westermeyer, to approve one make-up school day on March 17, 2023. Comment(s): Communication will be sent out to parents on this subject. 5 votes yes. Motion Carried. 

• Two year reorganization

• Next school board meeting(s): March 21, 2023 (regular meeting) at 6 p.m. in the board room/CEO office.

Motion by Westermeyer, seconded by VanLith, to adjourn the meeting at 6:39 p.m. 5 votes yes. Motion Carried.

/s/ President

/s/ Business Manager

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