City of Big Stone City Council Proceedings – March 6, 2023

March 6, 2023

5:30  p.m.

The Big Stone City council met in regular session on Monday, March 6, 2023, meeting began at 5:30 p.m. with Mayor Athey presiding.  Roll Call: Roscoe, Stoddard, Rabe, Redfield, Hughes, and Brown. Others present: Attorney Stock, Nancy Lee, Pat Kaiser, Bryan Austin, Redgey Rademacher, Dewane Stoddard, Kathy Rabe, Alan Adelman, Val Rausch, Kris Redfield and Teresa Goergen.

The Pledge of Allegiance and the South Dakota State Pledge were recited.

Motion to accept the minutes from the February 6, 2023, meeting was made by Rabe and seconded by Hughes. All in favor. Motion Carried.  

Motion to pay the presented claims was made by Redfield and seconded by Brown. Upon roll call Ayes: Roscoe, Rabe, Brown, Stoddard, Hughes and Redfield. Nayes: None. Motion Carried.

Advanced Technologies, $456.20; Milbank Winwater, $1,989.28; AFLAC, 

$    302.92; Missouri Basin MPS, $9,630.00; American Solution, $283.97; Missouri Basin Municipal, $100.72; Argus Dental, $236.11; Missouri River Energy, $6,315.50; Berkner Plbg & Htg, $120.00; Missouri River Energy, $42,865.47; Big Stone Hardware, $15.49; MN Dept of Revenue, $1,281.77; Border States, $313.56; Nelson Electric, $313.52; CHS, $1,852.06; Northwestern Energy, $235.20; Cintas, $296.66; Ortonville Independent, $224.00; City of Benson, $1,018.95; Pat Kaiser, $479.13; City of Big Stone City, $5,952.96; Porter Distributing, $874.75; CNA Surety, $514.80; Postmaster, $174.72; Coca Cola Bottling, $138.00; Power Plan, $406.54; DA Services, $3,609.18; Principal Life, $91.84; Ellwein Brothers, $13,169.05; Quill, $159.94; Fluegel Anderson McL, $483.00; Republic Beverage, $1,369.80; Frito-Lay, $276.66; SD Dept of Labor, $16.68; Geven Rabe, $1,499.86; SD Dept of Revenue, $6,583.30; Grant County Auditor, $7,500.00; SD Dept of Revenue, $2,356.83; Grant County Review, $76.92; SD Municipal League, $100.00; Grant Roberts Rural, $8,053.40; SD Municipal League, $10,032.00; Harry’s Frozen Foods, $589.50; SD Retirement, $3,127.40; Health Pool of SD, $8,511.99; Southern Glazers, $2,200.27; Henry Gimmestad, $275.00; Sturdevants, $389.75; IRS, $3,170.72; Valley Office, $2.33; IRS, $3,436.11; Verizon, $453.33; Johnson Brothers, $2,808.99; VISA, $1,491.87; Linda Hoberg, $973.80; Waste Management, 5,266.67; MacDaddy’s, $581.51; Wesco, $12,780.86; Midco Business, $163.33; West Central Comm, $8,735.98; Midco Business, $85.08; With the Wind Vineyard, $365.04; Midwest Fire & Safety, $162.50; Xerox, $23.48; Midwest Irrigation, $1,477.78; Payroll, $10,346.30; Payroll, $12,438.83.

Council member Redfield gave an update on the meetings that took place regarding replacing the water and electric meters. Bryan Austin will be meeting with AMI to get a more accurate count for both water and electric meters.

Motion by Redfield and seconded by Brown to table the meter discussion until next month, this way the council will have a more accurate cost. All in favor. Motion Carried.  

Sheriff report for February: Hours worked within city: 125 hours. Responded to one suspicious vehicle call, one welfare check, one criminal investigation, responded to several vehicles off the roadway and vehicle accidents due to weather conditions.

Public comments: Dewane Stoddard wanted to thank Redgey and Bryan for doing a great job with all the snow removal. 

Attorney Stock gave a brief discussion on the City owned property. No action was taken.

Attorney Stock updated the council on the changes made in the Joint Powers and Funding Agreement for the bridge replacement. Stoddard made a motion to sign the agreement for the bridge replacement and Redfield seconded the motion. Upon roll call the Ayes: Rabe, Hughes, Brown, Stoddard, Redfield and Roscoe. Nayes: None. Motion Carried. 

Mayor Athey discussed with council the meeting he had with Chris Folk from the Big Stone City School regarding the closure of the school and what could happen in the future.

Roscoe made a motion to approve the building permit at 513 Lake Street and Rabe seconded the motion. All in favor. Motion Carried.

Stoddard made a motion to approve the petition to the property that was presented to the Council and Hughes seconded the motion. Upon roll call. Ayes: Redfield, Roscoe, Stoddard, Brown and Hughes. Nayes: Rabe. Motion Carried.

Redgey Rademacher, Utilities Manager discussed with council the three bids he received to replace the current backhoe. Stoddard made a motion to approve the Backhoe trade in and $34,000 towards a 2023 John Deere 320P per bid quote. Redfield seconded the motion. Upon roll call. Ayes: Brown, Hughes, Rabe, Roscoe, Redfield and Stoddard. Nayes: None. Motion Carried.

Bryan Austin, Electrical Superintendent discussed an electrical easement that would be needed on Hwy 109. Attorney Stock removed herself due to a conflict of interest. Hughes made a motion to table this discussion until next month and Stoddard seconded the month. All in favor. Motion Carried.  

WAPA contract was presented to council with the changed percentages for signatures. Redfield made a motion to sign the contract and Rabe seconded the motion. All in favor. Motion Carried.

Nancy Lee, Finance Officer, requested a resolution to send in the South Dakota Land and Water Conservation Fund Grant Application. Brown made a motion to send the application in with Rabe seconding the motion. All in favor. Motion Carried.

RESOLUTION #2023-03

Resolution of Governing Body of the City of Big Stone City

WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies to aid in financing the acquisition and/or construction of specific public outdoor recreation projects:

NOW, THEREFORE BE IT RESOLVED:

1. That Nancy Lee is hereby authorized to execute and file an application on behalf of the City of Big Stone City with National Park Service, U.S Department of the Interior, through the State of South Dakota, Department of Game, Fish and Parks, Division of Parks and Recreation, for an LWCF grant to aid in financing the Ball Field Project for the City of Big Stone City South Dakota and its Environs. 

2. That Nancy Lee, Finance Officer, is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connected with the application which is hereby authorized to be filed. 

3. That the City of Big Stone City shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. 

Certification of Recording Officer

The undersigned duly qualified and acting Finance Officer of the City of Big Stone City does hereby certify: That the attached Resolutions is a true and correct copy of the Resolution, authorizing the filings of application with the National Park Service as regularly adopted at a legally convened meeting of the City of Big Stone City duly held on the sixth day of March, 2023, and further that such Resolutions have been fully recorded in the journal of proceedings and records in my office.

IN WITNESS WHEREOF, I have hereunto set my hand on this sixth day of March 2023. 

/s/ Randy Athey, Mayor

ATTEST: /s/ Nancy Lee, Finance Officer Alan Adelman discussed with council the rebuilding of Sly’s in the current location and requested from council a three-foot variance of the vacated alley that is adjacent to his property. Brown made a motion to go forward with the variance once the proper steps are taken and Hughes seconded the motion. All in favor. Motion Carried.

Attorney Stock will be in contact with South Dakota DOT regarding the sidewalk in front of 551 Main.

Redfield made a motion to adjourn the regular meeting at 6:23 p.m. Stoddard seconded the motion. All in favor. Motion Carried.

At 6:24 p.m. Redfield called to go into executive session and Hughes seconded the motion. All in favor. Motion Carried.

At 6:36 p.m. Stoddard called to go out of executive session, Rabe seconded the motion. All in favor.  Motion Carried.

At 6:37 p.m. Stoddard called to reconvene the regular council meeting and Hughes seconded.  All in favor. Motion Carried.

Stoddard made a motion to proceed with the recommendation by Attorney Stock on moving forward with negotiating with the Big Stone City Development Corporation on the mortgage and corresponding Development Agreements between the City and Big Stone City Development Corporation property. Upon roll call. Ayes: Roscoe, Redfield, Stoddard, Brown, Rabe and Hughes. Nayes: None. Motion Carried.

Next Council meeting will be April 3, 2023, at 6:30 p.m.

Being no further business Redfield called to adjourn the meeting at 6:39 p.m.  Stoddard seconded the motion. All in favor. Motion Carried. 

/s/ Randy Athey, Mayor

ATTEST:

/s/ Nancy Lee, Finance Officer

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