City of Big Stone City Council Proceedings – May 1, 2023

May 1, 2023

6:30 p.m.

The Big Stone City council met in regular session on Monday, May 1, 2023, meeting began at 6:30 p.m. with Mayor Athey presiding. Roll Call: Roscoe, Stoddard, Rabe, Hughes, and Brown. Absent: Redfield. Others present: Attorney Stock, Nancy Lee, Pat Kaiser, Bryan Austin, Redgey Rademacher, Teresa Goergen, Wayne Brenizer, TJ Rabe, Randy Stock, Julie Enstad, Kathy Rabe, Lou Brown, Earl Lundin, Susan Hoage (Sly’s), Glenda Loeschke, Margaret Kuefler, Joan Reiffenberger, Don Reiffenberger, Jim Matthews, Wesley Bowsher (GCSO), Nathan Heinrich, Gene Biever, Sherie Borud, Rich Gustafson, Terri Brown, and Krista Atyeo-Gortmaker.  

The Pledge of Allegiance and the South Dakota State Pledge were recited.

Motion to accept the minutes from the April 3, 2023, meeting was made by Rabe and seconded by Hughes. Upon roll call Ayes: Roscoe, Rabe, Stoddard, Brown, and Hughes. Nayes: None. Absent: Redfield. Motion Carried Motion to pay the presented claims was made by Brown and seconded by Roscoe. Upon roll call Ayes: Rabe, Brown, Stoddard, Hughes, Roscoe, and Stoddard. Nayes: None. Absent: Redfield. Motion Carried. 

Big Stone Hardware, $147.82; Border States Industries, $426.12; Ortonville Independent, $280.00; Cintas, $240.64; COCO-COLA, $140.00; Electro Watchman, $195.00; Grant County Auditor, $7,500.00; Harry’s Foods, $1,484.00; Jacobson Tree Experts, $5,880.00; Linda Hoberg, $1,003.80; IRBY Co, $76.36; Locators & Supplies, $1,048.76; Johnson Bros., $1,437.00; Missouri River Energy, $43,525.91; MidWest Irrigation, $920.37; Quill, $263.98; Twin Valley Tire, $24.41; WinWater, $222.79; Xerox, $25.67; WESCO, $298.50; Grant CO Review, $259.40; Sturdevants, $271.05; Valley Office Products, $1,073.56; The Valley Shopper, $1,052.56; Midco, $21.81; SD Retirement System, $2,994.68; MN Dept of Revenue, $1,199.34; SD Retirement System, $2,994.68, Payroll, $10,713.23; Payroll, $632.25; Secretary of State, $30.00; SD Dept of Revenue, $7,003.26; Postmaster, $26.95; Ronglien Excavating, $696.15; Grant Roberts Rural Water, $9,922.50; Boos Jennen Law Firm, $825.00; Waste Management, $5,256.60; AFLAC, $291.58; City of Big Stone, $7,047.91; Postmaster, $26.95; Health Pool of SD, $8,026.05; Infotech, $475.00; Nancy Lee, $128.72; MacDaddy’s, $964.17; RDO, $934.00; Runnings, $11.62; Pepsi, $693.82; Porter Distributing, $535.30; Southern Glazer’s, $2,300.02; David Schwarze, $100.00; South Dakota 811, $3.36; CHS Inc, $28.07; Hartman’s, $10.91; SD State Treasurer, $85.00; VISA, $57.09; SD Retirement, $286.80; Internal Revenue Service, $111.44; Payroll, $10,792.75; United States Treasury, $245.02; SD State Treasurer, $86.12; SD Dept of Revenue, $2,224.39; Midcontinent, $41.74; SD Dept of Revenue, $2,224.39; Midcontinent, $41.74.

Sheriff report for April: Hours worked within city: 93 hours. Responded to one welfare check, two criminal investigations, several traffic stops on Lake Street for speed violations. Deputy Bowsher and his K-9 are now certified and active on patrol. They will be out proactively patrolling and removing drugs and narcotics in Grant County and Big Stone City.

Public comments: City clean up was brought up and at this time the City will not be doing a clean up like in the past. If a property owner wants to replace their sidewalk or put up a fence is a building permit required. Dog(s) on leashes.  All City Ordinances may be seen at the city office.    

Attorney Stock gave a brief discussion on the City owned property and speed bumps that can be installed.

Brown made a motion to approve installing speed bumps and Rabe seconded the motion. Upon roll call the Ayes: Stoddard, Roscoe, Rabe, Brown, and Hughes. Nayes: None. Absent: Redfield. Motion Carried.

AMI meters were briefly discussed with Roscoe suggesting it be tabled until full council was in attendance. Roscoe made a motion to table and Stoddard seconded the motion. Upon roll call the Ayes: Brown, Hughes, Stoddard, Roscoe and Rabe. Nayes: None. Absent: Redfield. Motion Carried.

Brown made a motion to go out for bids on the baseball field lighting to get a better feel for how much money is needed before council commits to a dollar amount and Roscoe seconded the motion.  Upon roll call the Ayes: G. Rabe, Hughes, Stoddard, Roscoe and Brown. Nayes: None. Absent: Redfield. Motion Carried.

Nancy Lee reported the 2023 Bridge inspection paperwork was signed, accepted and approved with the terms of agreement for a fully executed Work Oder with a Notice to Proceed with the work detailed in the work order. The 2019/2020 Audit has been completed and submitted to the state. 

Stoddard made a motion to hire an accountant to do an audit on the Municipal Liquor Store as one has not been done for several years and Hughes seconded the motion. Upon roll call the Ayes: Roscoe, G. Rabe, Hughes, Brown, and Stoddard. Nayes: None. Absent: Redfield. Motion Carried.

Hughes made a motion to adjourn the meeting and G. Rabe seconded the motion. All in favor: Absent: Redfield. Upon completion of the old business the council thanked Mayor Athey for his service over the years.

Nancy Lee administered the Oath of Office to new Mayor Steve Brown.

Stoddard made a motion to nominate Bruce Redfield as President and Darcy Roscoe as Vice President of council with Hughes seconding the motion. All in favor. Absent: Redfield. Motion Carried. 

Hughes made a motion to appoint TJ Rabe to fill out the vacant seat of Brown for a one-year term and G. Rabe seconded the motion. Upon roll call the Ayes: Roscoe, Stoddard, G. Rabe, Hughes. Absent: Redfield. Motion Carried.

Nancy Lee administered the Oath of Office to TJ Rabe.

With only one sealed bid to open for the street overlay material. Stoddard made a motion to accept Bituminous Paving, Inc. bid and G. Rabe seconded the motion. Upon roll call Ayes: TJ Rabe, Hughes, Roscoe, Stoddard and G. Rabe. Absent: Redfield. Motion Carried.   

Hughes made a motion to approve Big Bang Fireworks Retail License for 2023 and G. Rabe seconded the motion. Upon roll call the Ayes: Stoddard, Roscoe, TJ Rabe, Hughes, G. Rabe. Nayes: None. Absent: Redfield. Motion Carried.

G. Rabe made a motion to approve Big Bang Fireworks Special License for 2023 and Hughes seconded the motion.  Upon roll call the Ayes: Roscoe, TJ Rabe, Stoddard G. Rabe and Hughes. Nayes: None. Absent Redfield. Motion Carried.

Stoddard made a motion to approve Greg Cloos Retail Fireworks License for 2023 and Roscoe seconded the motion. Upon roll call the Ayes: TJ Rabe, Hughes, Roscoe, Stoddard and G. Rabe. Nayes: None. Absent: Redfield. Motion Carried.

Stoddard made a motion to approve the Uniform Alcohol License for MacDaddy’s and G. Rabe seconded the motion. Upon roll call the Ayes: Roscoe, G. Rabe, Hughes, TJ Rabe and Stoddard. Nayes: None. Absent: Redfield. Motion Carried.

Hughes made a motion to approve the uniform Alcohol License for Buzz’s and TJ Rabe seconded the motion. Upon roll call Ayes: G. Rabe, Stoddard, Roscoe, Hughes and TJ Rabe. Nayes: None. Absent: Redfield. Motion Carried.

Hughes made a motion to approve the Uniform Alcohol License for The Lakes One Stop and G. Rabe seconded the motion. Upon roll call the Ayes: TJ Rabe, Roscoe, Hughes, Stoddard and G. Rabe. Nayes: None. Absent: Redfield. Motion Carried.

Pat Kaiser discussed with council a metal clean up for Big Stone City residence that will be held on June 17, 2023. Details will be on the back of June utility bills along with being posted in the City office.

Bookends requested a donation for the clean up that the group will be doing around town again with the donation going to the Cancer group. Roscoe made a motion to make a donation of $1,000.00 to the Cancer group and Hughes seconded the motion. Upon roll call Ayes: Stoddard, G. Rabe, Roscoe, TJ Rabe and Hughes. Nayes: None. Absent: Redfield. Motion Carried. 

Nancy Lee furnished council with the Annual Report. Stoddard made a motion to accept the Annual report and Hughes seconded the motion. All in favor: G. Rabe, Roscoe, Hughes, TJ Rabe and Stoddard. Absent: Redfield. Motion Carried.

Bryan Austin talked about the flooding from the Whetstone River and that an electrical box was submerged in the flooding and luckily the power did stay connected with the help of Ronglien Excavating securing concrete barriers around the electrical box. Stoddard made a motion to relocate the electrical box and Roscoe seconded the motion. All in favor: Hughes, TJ Rabe, Roscoe, G. Rabe and Stoddard. Absent: Redfield. Motion Carried.

Discussion was held regarding Sly’s new building and a request for an additional 2 feet of the vacate was requested. Stoddard made a motion to give Sly’s another two feet and Hughes seconded the motion. Upon roll call Ayes: Roscoe, TJ Rabe, Stoddard and Hughes. Abstained: G. Rabe. Nayes: None. Absent: Redfield. Motion Carried.    

Redfield joined the meeting.

At 7:25 p.m. Hughes called to go into executive session and Roscoe seconded the motion. All in favor. Motion Carried.

At 8:28 p.m. Stoddard called to come out of executive session, G. Rabe seconded the motion. All in favor.  Motion Carried.

At 8:28 p.m. G. Rabe called to reconvene the regular council meeting and Hughes seconded.  All in favor. Motion Carried.

Stoddard made a motion to approve contract services with Bollig, Inc. up to $25,000 for Task Order 1 preliminary planning and Redfield seconded the motion. Upon roll call the Ayes:   Roscoe, TJ Rabe, Redfield, Stoddard, G. Rabe and Hughes. Nayes: None. Motion Carried.

Next Council meeting will be June 5, 2023 at 6:30 p.m.

Being no further business Stoddard made a motion to adjourn the meeting and Redfield seconded the motion. All in favor. Motion Carried.  Adjourned at 8:34 p.m. 

/s/ Steve Brown, Mayor

ATTEST:

/s/ Nancy Lee, Finance Officer

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