Grant County Commission Proceedings • March 16, 2021
Grant County Commission Proceedings
March 16, 2021
The Grant County Commission met at 8 AM with Commissioners Mach, Stengel Street and Tostenson present. Commissioner Buttke was absent. Chairman Tostenson called the meeting to order with a quorum present and asked for a motion to approve the minutes. Motion by Street and seconded by Stengel to approve the minutes of the March 2, 2021 meeting. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0. Minutes filed. Motion by Mach and seconded by Street to approve the agenda as presented. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0.
Members of the public present were Jim DeVaal, Kathy Ward, Krista Atyeo-Gortmaker and Jerry Zubke. Todd Kays joined the meeting by Zoom.
Auditor’s Account with the Treasurer for the month of February was noted.
AUDITOR'S ACCOUNT WITH THE COUNTY TREASURER
To the Honorable Board of County Commissioners, Grant County:
I hereby submit the following report of my examination of the cash and cash items in the hands of the County Treasurer of the County of Grant as of the last day of February, 2021
Cash on Hand, $1,976.40
Checks in Treasurer’s possession less than 3 days, $95,704.45
Cash Items, $0.00
TOTAL CASH ASSETS ON HAND
$97,680.85
RECONCILED CHECKING First Bank & Trust, $6,560.83; Interest, $0.00; Credit Card Transactions/TIF Fee, $2,301.40; First Bank & Trust (Svgs), $6,035,500.00.
CERTIFICATES OF DEPOSIT First Bank & Trust, $0.00; First Bank & Trust (TIF), $0.00.
TOTAL CASH ASSETS
$6,142,043.08
GENERAL LEDGER CASH
BALANCES:
General, $2,297,003.08; General restricted cash, $2,250,000.00; Cash Accounts for Offices General Fund, $605.00; Sp. Revenue, $470,914.68; Sp. Revenue restricted cash, $0.00; Henze Road District, $287.27; TIF Apportioning Northern Lights, $0.00; TIF Milbank, $0.00; TIF Northern Lights, $0.00; Special assessment Land Rent, $0.00; Trust & Agency, $1,123,233.05; (schools 552,626.96, twps 38,995.73, city/town 79,135.01)
TOTAL GENERAL LEDGER CASH
$6,142,043.08
Dated this 8th day of March, 2021
Karen M. Layher
County Auditor
The Register of Deeds fees for the month of February were $11,758.00. The Clerk of Courts fees for the month of February were $7,549.62 and the Sheriff fees for the month of February were $2,680.75 with $2,217.75 receipted into the General Fund.
Drainage: Present were States Attorney Schwandt and Deputy Reedstrom. Chairman Tostenson opened the discussion on the repeal of the drainage ordinance by asking for questions or comments from the Commission. Discussion was held on the repeal, procedures, and postponing the vote. Todd Kays, Executive Director for First District, explained if the motion to repeal fails, the current drainage ordinance is still in place. He offered a suggestion to postpone the vote on repealing the drainage ordinance to coincide with the schedule for the adoption of the flood prevention ordinance. If the motion to repeal is made at the second reading on the flood prevention ordinance, then both ordinances would have the same 20-day referral period. Otherwise, depending when the vote is done on the repeal, there may be a period of not having any ordinance for drainage. Motion by Street and seconded by Mach to postpone the vote on the repeal of Drainage Ordinance 1997-1C until the April 20th meeting. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0. Motion by Mach and seconded by Stengel to task the Planning Commission to review the proposed flood prevention changes for the zoning ordinance and to make a recommendation to the County Commissioners with a joint public hearing to be held on April 12 at 4 PM on the proposed changes to the flood prevention ordinance. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0.
The Chairman called for public comment. No member of the public addressed the Commission.
Highway: Supt. Schultz requested approval for ROW occupancy applications from Whetstone Valley Electric for work being completed in Osceola Township. Motion by Mach and seconded by Street to approve the following requests from WVEC. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, and Street aye. Commissioner Tostenson recused himself from the vote. Motion carried 3-0.
1. ROW 2021-08, Section 1, Township 121, Range 50, (Osceola) on CR 2 AKA 143rd St
2. ROW 2021-09, Sections 7, 17 & 18, Township 121, Range 50, (Osceola) on CR 5 AKA 462 Ave
SDDOT: An amendment to agreement number 614927 for Project ER6311(10) PCN 07FQ for the bridge by Bunting’s that was damaged in the spring flooding of 2019 was explained. The State needed to change the “Limiting Amount” to $7,742.22. There is not a change to the amount received in repair dollars. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0.
Surplus: Motion by Street and seconded by Stengel to declare surplus the 1994 Cat 950F loader and to sell the loader at the spring consignment auction through Farrell Auction on April 2, 2021. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0.
BIDS FOR FUEL
02/01, UPI, 1.99 (Ethanol); Cenex,2.05 (Ethanol); UPI was the low bidder for Ethanol at 1.99.
02/16, UPI, 2.169 (Ethanol); Cenex, 2.25 (Ethanol); UPI was the low bidder for Ethanol at 2.169.
A discussion was held on HB 1259, a revenue source for formulating a plan for the replacement of small bridge structures and funding for the replacements of bridge structures.
Land Lease: The land lease sale was held, and the following bids were received:
1. Part of the NW ¼ NW ¼ 33-120-47 (About 15 Acres) Alban Twp. leased
to Mielitz Brothers for $600.00.
2. S ½ NE ¼ of 8-120-51 (40 Acres) Mazeppa Twp. The lease will be offered to John Moes, who has leased the land in prior years.
Economic Development: Executive Director Krista Atyeo-Gortmaker reported on the Developers Proposal for Koch School. The Rosewood Apartments was opened on February 1 and has an occupancy of 60%. Apartment rentals remain steady throughout Milbank. A grant was received by First District for preparing a resilience plan for recovery during and after a pandemic. A new building to house the Little Lions Day Care in Big Stone City is being built.
Reports: 4-H Advisor Sara Koepke reported on the Jr. Achievement Program, Healthy Habits grant, Shooting Sports and Archery programs and the AI seminar for youth on March 20. She also requested to be on the April 6 Commission meeting with Holton Engineering for calling for bids on the static exhibit building. ROD: Becky Wellnitz reported the Vital Records and Health Statistics unit of SD Dept of Health has been awarded the nation’s first accreditation status through the Public Health Accreditation Board. The Dept of Vital Records extended appreciation to the Register of Deeds across the State for assisting in obtaining this goal. Becky reported on HB 1067 where each applicant must list the surname on the marriage license, to be known by, after the marriage ceremony. She also discussed SB 193 on electronic notarization by video communication. Treasurer: Karla DeVaal will be attending the New Officials workshop in Pierre and is planning to advertise for a parttime employee in April. Auditor: The annual report has been completed, the scanning of vouchers into File Director is now current, fixed assets for 2020 are being updated.
Annual Report: The 2020 Annual report was presented to the Commission who reviewed cash balances and changes in revenue and expense for 2020. The Commission also reviewed revenue and expense. The January 1, 2020 beginning net position for all funds was $4,235,108.32 and the December 31, 2020 net position balance for all funds is $5,131,191.87 indicating an increase of assets of $896,083.55. Motion by Mach and seconded by Stengel to accept the annual report as presented. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0. The annual report is on file in the Auditor’s Office.
Unfinished Business: A discussion was held on the $500 fee for a variance permit. No action was taken.
New Business: None
Correspondence: None
Claims: Motion by Mach and seconded by Stengel to approve the claims. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0. A-OX WELDING, supplies 16.49; AUTOMATIC TRANSMISSION, repairs 48.00; AVERA QUEEN OF PEACE, DOT testing 70.55; BANNER, hwy proj 7,488.80; BERENS, supplies 3.48; BIG STONE THERAPIES, prof services 65.00; BORNS GROUP, mailing expense 3,151.73; BRENDA HOLTQUIST, prof services 84.00; CCP INDUSTRIES, supplies 492.84; CENGAGE LEARNING, book 20.14; CENTER POINT, books 473.79; CENTURYLINK, phones 603.39; CHS, ethanol 1,726.53; CRAIG DEBOER, car wash 86.94; ELECTION SYSTEMS & SOFTWARE, license & maint 108.33; G & R CONTROLS, maint 43.62; GRANT COUNTY REVIEW, publishing 2,752.52; GRANT-ROBERTS RURAL WATER, water & sewer 36.40; GRANT/ROBERTS AMBULANCE, prof services 432.00; HARTMAN'S, supplies 44.64; INGRAM, books & a/v 590.74; INTER-LAKES COMM ACT, service worker 2,565.92; ITC, phone & internet 1,681.05; KJ & K FLOWERS, supplies 239.62; LEWIS & CLARK BEHAVIORAL, prof services 184.00; LEWIS, supplies 3.49; MICROFILM IMAGING, scanner rent 642.00; MICROMARKETING, audio/visuals 117.07; MILBANK AUTO PARTS, supplies 284.80; NATIONAL SHERIFFS ASSOC, dues 68.00; NORTHWESTERN ENERGY, natural gas 210.73; OTTER TAIL, electricity 3,714.76; OVERDRIVE, prof services 1,500.00; QUICK PRO LUBE, oil chg 115.92; R.D. OFFUTT, supplies 601.62; RC TECHNOLOGIES, 911 transport & tower rent 95.96; RELX, online charges 725.00; RIVER STREET PETROLEUM, diesel fuel & propane 6,080.14; RUNNINGS, supplies 231.89; SCANTRON, prof services 403.25; SD DEPT OF HEALTH, blabs 495.00; SD SHERIFF’S ASSN, registration 115.00; ST WILLIAMS, inmate laundry 68.40; STAR LAUNDRY, prof services 76.01; STATE OF SD, supplies, minor equip 1,079.26; STERN OIL COMP, supplies 2,364.03; THE PENWORTHY, books 102.89; TOWN OF STRANDBURG, internet 275.28; TRUENORTH STEEL, culverts 3,242.10; TWIN VALLEY TIRE, repairs & tires 877.20; VALLEY OFFICE, supplies 1,204.10; VALLEY SHOPPER, publishing 26.58; VERIZON, hotspot 38.52; VISA, supplies, books, gas, meals 1,071.90; WASTE MANAGEMENT, garbage service 157.50; WHETSTONE VALLEY ELECTRIC, electricity 885.85; XEROX, copier rent 632.01. TOTAL: $50,401.78.
Payroll for the following departments and offices for the March 12, 2021 payroll are as follows: Commissioners 3,223.90; AuditoR 7,307.60; ELECTION 49.36; Treasurer 3,698.37; States Attorney 5,913.02; Custodians 2,769.60; Dir. Of Equalization 3,766.01; Reg. of Deeds 4,403.99; VET. SERV. OFFICER 1,065.00; Sheriff 11,013.46; Communication CTR 5,973.20; Public HEALTH Nurse 800.25; ICAP 101.20; Visiting Neighbor 1,748.00; Library 6,845.63; 4-H 3,221.00; Weed Control 1,783.00; P&Z 1,218.00: DRAINAGE 285.00; Road & Bridge 29,984.98; EMERGENCY MANAGEMENT 2,119.00. TOTAL: $97,289.57.
Payroll Claims: FIRST BANK & TRUST, Fed WH 7,199.43; FIRST BANK & TRUST, FICA WH & Match 11,750.90; FIRST BANK & TRUST, Medicare WH & Match 2,748.10; AAA COLLECTIONS, deduction 33.42; American Family Life, AFLAC ins. 1,386.66; WELLMARK-Blue Cross of SD, Employee health ins. 1,555.40; OFFICE OF CHILD SUPPORT ENFORCEMENT, child support 210.00; SDRS SUPPLEMENTAL, deduction 1,195.83; SDRS, retire 10,921.15. TOTAL: $37,000.89.
MONTHLY FEES: SDACO, ROD modernization fee 394.00; SD DEPT OF REVENUE, monthly fees 165,552.66; SD DEPT OF REVENUE, sales & use tax 132.61. TOTAL: $166,079.27.
Consent: Motion by Street and seconded by Stengel to approve the consent agenda with a condition added to the Rethke plat of an easement recorded for ingress and egress. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0.
1. Approve Plats:
2101-05
It was moved by Street, seconded by Stengel, motion carried that the LOT 1 OF VELMA WOLLSCHLAGER ADDITION, LOCATED IN THE E1/2 SW1/4 OF SECTION 13, TOWNSHIP 119 NORTH, RANGE 48 WEST OF THE 5TH P.M., GRANT COUNTY, SOUTH DAKOTA, as described above and hereon be approved and accepted and the Chairman is hereby instructed to endorse on such plat this resolution and certify the same.
William J. Tostenson
Chairman, Board of Commissioners,
Grant County, South Dakota
2101-06
It was moved by Street, seconded by Stengel, motion carried that the LOT 3 OF LAWAYNE RETHKE SUBDIVISION, LOCATED IN THE N1/2 NE1/4 OF SECTION 23, TOWNSHIP 121 NORTH, RANGE 48 WEST OF THE 5TH P.M., GRANT COUNTY, SOUTH DAKOTA, as described above and hereon be approved and accepted and the Chairman is hereby instructed to endorse on such plat this resolution and certify the same.
William J. Tostenson
Chairman, Board of Commissioners,
Grant County, South Dakota
2. Approve Cheryl Schweer as a parttime Visiting Neighbor Aid beginning March 15 at $14.60 per hour
It is the policy of Grant County, South Dakota, not to discriminate against the handicapped in employment or the provision of service.
The next scheduled meeting dates will be April 6 and 20, 2021 at 8 AM. The April 13 meeting will be the County and the Consolidated Boards of Equalization. Motion by Mach and seconded by Stengel to adjourn the meeting. Chairman Tostenson called for a roll call vote. Mach aye, Stengel aye, Street aye and Tostenson aye. Motion carried 4-0. Meeting adjourned.
/s/ William J. Tostenson, Chairman,
Grant County Commission
/s/ Karen M. Layher,
Grant County Auditor
