Milbank City Council Proceedings • February 8, 2021
Milbank City Council Proceedings
February 8, 2021
PURSUANT TO DUE CALL AND NOTICE THEREOF, a regular meeting of the City Council was duly held at City Hall at 7:00 PM. The following members were present: Mayor Pat Raffety, Councilmen Joel Foster, Mike Hanson, Scott Hoeke, James Johnson, Josh Karels, and Steve Wiener. Absent: None. Present from the staff: Attorney Mark Reedstrom, John Forman, Boyd VanVooren, Cynthia Schumacher, Don Settje, Dick Poppen, Scott Meyer, Ron Krause, Dan Keyes, Kevin Schuelke, Darin Thiele and Cody Pohlen. Present from the public: Holli Seehafer and Kathy Ward.
Mayor Raffety called the meeting to order and the roll call was taken.
Public Comment – No public comments were heard.
Minutes – A motion was made and seconded to approve the minutes of the January 11, 2021 meeting. Motion carried 6-0.
Consent Agenda – A motion was made by Councilman Hoeke to amend the consent agenda by removing the airport lease agreement for Craig Ash on item four and approve the consent agenda as amended. The motion was seconded and carried 6-0.
1. Authorize agreement with Banner Associates for lighting design at the Lake Farley Soccer Fields, $5,800.
2. Authorize advertising for street material bids.
3. Approve hiring park & recreation staff: William Karels-lifeguard-$11.33
4. Approve Airport Leases, 1/2021-12/2025: Reimche Airspray-$2,445. Ryan Kohl-$115. Pat or Mary Bray-$115. James Grorud-$95. Steve Benson-$95. Calvin Moser-$95. Kirby Hins-$95. Dan & Shelly Loehrer-$160. Henry Kliner-$95. Kevin Bjordahl-$160.
5. Authorize advertising for lifeguards, seasonal summer recreation instructors and seasonal park employees.
6. Authorize the Mayor to sign the engineering agreement with Helms & Associates for project AIP 3-46-0034-018-2021, AWOS III, Weather Reporting System, $98,485.82.
7. Appoint Joel Foster to the Consolidated Board of Equalization, second Tuesday in April.
DEPARTMENT REPORTS
Fire – Councilman Hanson reported the SCBA self-contained breathing apparatus function tests and maintenance were completed. Repairs and maintenance items were completed on the trucks. Travis Whitesitt transferred from active member to honorary status.
Planning & Zoning – No report.
Police – New Use of Force and Duty to Intervene policies were updated by the Risk Management Institute.
Water – Councilman Wiener read the monthly report noting a water break and valve, caused by frost was repaired. The City is utilizing 25% spring water.
Rubble Site – Councilman Hoeke reported the results from the DENR inspection were positive. Two contaminated soil sites were released.
Street – Hoeke reported they are busy with equipment repairs and maintenance. Snow removal and sanding continue as required.
A motion was made and seconded to approve the Sourcewell bid for a 2021 Global M3 Sweeper, Transource Truck & Equipment, $213,191.00 ($225,691 - $12,500 trade-in.) Motion carried 6-0.
Park – Councilman Karels reported maintenance continues at the ice rink. Trees have been ordered for spring. Ron Krause completed recertification for spraying.
One bid was received for the Lake Farley Campground Improvements-Water & Sewer Project. A motion was made and seconded to approve the bid submitted by J&J Earthworks, $357,898.00. Engineers estimate was $334,000.00. Motion carried 6-0.
The Council discussed the Flynn Nature Trail. All agreed it is an asset to the community but in need of maintenance. Upon consensus of the council, the Mayor will contact the Flynn Estate to discuss maintenance of the trail.
Wastewater – Councilman Karels reported a new pH meter was installed and valves repaired in the digesters. New disinfection equipment was ordered to replace the 17 year-old equipment.
Personnel – No report.
Attorney – No report.
Finance – A motion was made and seconded to approve the first reading of Ordinance 833, 2021 Supplemental Appropriations. The 2020 carry over funds were redistributed to various departments to include an overall 3% COLA, building updates at Unity, maintenance to existing park concession stands and restrooms and new vehicles. A motion carried by roll call, 6-0.
A motion was made and seconded to establish Fund 222 pursuant to SDCL 9-38-113. This fund will allow for donations to the park and recreation departments. Donated funds can be designated to a specific item or project and are tax deductible. Restrictions placed on the fund, by the state, restrict the use of such money for anything but park and recreation purposes. The fund will be known as the Heart of Milbank Gift Fund, to focus on the actual heart of the community, which is its residents and businesses. Disbursement of the funds shall be made at the recommendation of the Park & Recreation Board. Motion carried 6-0.
A motion was made and seconded to approve the bills list, $110,706.68. Motion carried 6-0.
A motion was made and seconded to approve the January Treasurer’s report. Motion carried 6-0.
January Salaries: Mayor/Council $1,600; Finance $14,715; Police $27,132; Fire $1,671; Street $12,014; Rubble Site $620; Park $7,724; Recreation $14,392; Water $5,394; Wastewater $15,523.
Airport – The engineering agreement for the replacement of the AWOS III, weather reporting system was approved. The estimated cost of the project is $325,000, 93% to be refunded with federal funds.
Unity Square – A motion was made and seconded to approve hiring Katrina Weber, front desk reception, $10/hour, effective 2-9-21. Motion carried 6-0.
A motion was made and seconded to approve the re-branding and logo as recommended by the Park & Recreation Board. Motion carried, aye 4-Councilmen Foster, Hanson, Johnson, Karels. Nay 2-Councilmen Hoeke, Wiener.
Dan Keyes, Park & Rec Manager, stated Cody Pohlen began duties the end of January and has begun reaching out to community sports leagues to discuss partnership opportunities. Utilizing the software to continue to streamline customer service. Developing job descriptions. Keyes set forth first year goals and expectations.
Adjourn –The next regular meeting will be March 8, 2021, at 7:00 PM. A motion was made and seconded to adjourn. Motion carried 6-0.
Pat Raffety, Mayor
ATTEST
Cynthia Schumacher,
Finance Officer
CLAIMS 2/8/2021
Advanced Technologies Inc., shipping/equipment/supplies, $100.44;
Alex Air Apparatus, Inc., repairs/annual testing, $778.00; American Engineering Testing, testing, $123.95; Associated Supply Co., testing supplies, $105.52; AT&T Mobility, cell phone, $853.60; Auto Value Parts Store, parts/supplies, $1,234.90; Ban-Koe Systems, Inc., fire system monitor fee, $395.00; Banner Associates, Inc., engineering services, $15,641.10; Berkner Excavating & Gravel, snow removal/repairs, $2,683.31; Big State Industrial Supply,
parts, $149.75; C & J Metal Mania, sign, $390.61; Card Pointe, card fees, $88.18;
Carquest, parts, $429.26; CHS, gas, $3,273.78; City of Milbank, deposits to account, $271.83; Companion Insurance, admin fee, $10.00; Corporate Technology, service agree/install/ equipment, $1,129.16; Dakota Pump & Supply, pump parts, $657.84; DCDS LLC, supplies, $100.11; Digital Ally, Inc., repairs, $315.00; Eastside Car Wash, truck wash usage/rentals, $143.80; FedEx, shipping, $53.32; First Bank & Trust, supplies, $652.95; Flexible Pipe Tool Co., hoses, $407.85; Forman, John, supplies, $63.75; Gesswein Motors, vehicle service, $33.94; Grant County Historical Society, building displays, $2,000.00; Grant County Review, publications, $311.97; Hach Co., supplies, $1,026.23; Hawkins, Inc.,
chemicals, $8,161.80; Interstate All Battery Center, batteries, $264.30; Interstate Power Systems Inc., service/repair generator, $1,265.00; ITC, telephone/internet service, $1,257.07; ITS, maintenance agreement, $234.00; J & J Earthworks, snow removal, $2,677.50; John Deere Financial, parts/oil, $783.77; Johnson, Angie, supplies, $81.63; Johnson, Christopher, deposit refund, $45.90; Johnson, Debbie, deposit refund, $82.27; Lewis Drug Stores, supplies, $52.95; Magedanz Electric, LLC, parts, $121.17; Manning Environmental Inc., parts, $259.38, MC&R Pools, Inc., supplies/parts, $316.54; Metropolitan Compounds Inc., supplies, $468.69; Midwest Power Sports, Inc., snow blower, $479.00; Milbank Communications, parts, $9.50; Milbank Ford-Mercury, vehicle service, $48.97; Milbank Winwater, parts, $46.50; NAPA Auto Parts, supplies, $504.55; Nelson Electric, Inc., parts,
$268.72; Newman Traffic Signs, signs/parts, $310.88; NW Energy, natural gas, $3,211.39; Otter Tail Power, electric, $20,291.41; Petty Cash, postage, $18.89; Praxair Distribution Inc., service air system, $45.87; Quill Corp, supplies, $255.83; Reedstrom, Mark, retainer fee, $1,000.00; Roger's Electric Motor, parts/repairs, $366.85; Running's Supply, Inc., supplies/parts, $452.48; SD Dept of Revenue & Regulation, sales tax, $1,213.55; SD Health Lab, testing, $187.00; Seehafer Hardware, supplies, $147.81; Share Corp, supplies, $1,846.21; South Dakota 811, one calls, $29.40; Star Laundry, laundry service, $207.45; Sturdevants Auto Parts, supplies, $491.56; T&T Heating & AC, water heater/install, $2,550.00; The Original Marketing Group, marketing agreement/logo, $1,155.88; The Valley Shopper, help wanted ads, $85.04; Twin Valley Tire, tires/tire service, $1,706.46; Unity, membership fees,
$200.00; UPI Petroleum, gas, $1,440.73;
US Postal Service, postage/permit fee, $360.00; USA Bluebook, supplies/parts,
$1,429.23; Utility Logic, supplies, $197.82; Valley Office Products, supplies, $720.04; Valley Rental & Recycling, recycling agreement, $650.00; VanHoorn, Ron, clothing allowance, $100.00; Water Environment Federation, membership fees, $155.00; Wherry Snow Removal, snow removal, $155.00; Whetstone Home Center Inc., lumber/supplies, $446.35; Whetstone Valley Electric, electric/repairs, $2,535.70 ; Wilbur Ellis, FBO Contract, $1,200.00; Winter Equipment Co., parts, $525.79; WWGoetsch Associates, motor/pump repairs, $13,893.05; Xerox Corporation, copier lease, $269.65
$110,706.68
/s/ Pat Raffety,
Mayor
ATTEST:
/s/ Cynthia Schumacher,
Finance Officer
