Milbank School District Board Proceedings
July 8, 2019
President Schwandt called the meeting of the Board of Education to order at 6:00 p.m. in the Board Room of the High School Building. The Pledge of Allegiance was said. The purpose of the meeting was the annual budget hearing. Members present were Schwandt, Upton, Thue, Christensen and Stengel. Business Manager Nancy Meyer and Superintendent Justin Downes were also in attendance. Guest present was Deb Hemmer.
Motion by Thue and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0
Business Manager Nancy Meyer presented information and comparisons relating to the 2018-19 budget and the 2019-20 budget. Topics covered were:
• General Fund Summary
• Enrollment Comparison/History
• Valuation History/Mill Levy Comparison
• State Aid Historical
• 2019-20 Revenue & Expenditures
1. General Fund Summary
2. Capital Outlay Fund Summary
3. Special Education Fund
Summary
4. Lunch Fund Summary
At the conclusion of the presentation, the Board asked questions, provided comments, and discussed the final outcome of the last year’s budget, as well as the proposed figures for the 2019-20 budget.
Motion by Stengel seconded by Upton to adjourn at 6:30 p.m. Motion carried. 5-0
The next regular meeting will be on Monday, August 12, 2019 at 7:00 p.m.
July 8, 2019
President Schwandt called the meeting to order at 6:33 PM in the board room of the high school building. Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Deb Hemmer, Marylynne Fields and Dan Snaza.
Motion by Upton and seconded by Stengel to approve the agenda as presented. Motion carried. 5-0
No one addressed the Board during the Community Input Session.
Motion by Thue and seconded by Stengel to approve the consent agenda with the addition of Approve Capital Outlay Flexibility Transfer. Motion carried.5-0
Items included were:
• Approve minutes of June School Board Meetings.
• Approval of Bills from the 2018-19 School Year.
Bills Presented for Payment – June 30, 2019 Bills: Big Stone Therapies, Therapy Services, $3,408.50; Sandra Fonder, Professional Services, $180.00; Nickole Gertsema, Top 20 Training, $300.00; Travis Graves, Professional Services, $50.00; Holiday Inn Express-Coon Rapids, Top 20 Lodging, $1,286.40; Imprest Fund, Registration, $385.00; Imprest Fund, Professional Services, $744.76; Imprest Fund, Travel, $336.00; Taylor Liebing, Top 20 Training, $300.00; Lifetouch NSS Accts Rec, Koch Yearbooks, $549.00; Northwestern Energy, New Construction, $4,750.98; Northeast Conference, Dues, $150.00; Prairie Lakes Healthcare, CPR Class, $170.00; Professional Hearing Services, Professional Services, $910.00; Alexis Schubert, Top 20 Training, $300.00; Robin Schuelke, Top 20 Training, $300.00; Street Graphex, Awards, $209.43; Star Laundry, Cleaning Service, $1,423.12; Steve Stemsrud, Top 20 Training, $300.00; Tech One, Supplies, $93.80; Mick Thompson, Top 20 Training, $300.00; Webster School District, Region Track, $128.67; Kerry Wold, Top 20 Training, $300.00.
• Accept Business Manager’s Financial Report.
Business Manager’s Monthly Report: General Fund: Balance 6-1-19, $1,774,875.81. Revenues: Taxes, $724,140.84; Tuition, $19,048.00; Interest, $1,075.15; Local Misc, $3,221.15; County Apportionment, $344.94; State Aid, $212,774.00; Other State Revenue, $3,800.06. Expenditures: Salaries-Instructional, $295,291.73; Salaries-Support Services, $106,769.57; Salaries- Co-curricular, $24,032.04; Benefits-Instructional, $76,085.02; Benefits-Support Services, $33,604.28; Benefits- Co-curricular, $3,691.92; Purchased Services, $65,070.14; Supplies, $20,551.05. Balance 6-30-19, $2,114,184.20.
Capital Outlay Fund: Balance 6-1-19, $435,176.97. Revenues: Taxes, $291,488.20; Interest, $78.94. Expenditures: Purchased Services, $1,129.11; Supplies, $6,188.24; Capital Acquisitions, $294.58. Journal Entries, $713,379.40. Balance 6-30-19, $1,432,511.58.
Special Education Fund: Balance 6-1-19, $338,520.42. Revenues: Taxes, $265,093.47; Tuition, $12,047.00; Interest, $90.34; State Aid, $673.00. Expenditures: Salaries-Instructional, $65,784.83; Support Services, $20,442.26; Benefits-Instructional, $20,744.01; Benefits-Support Services, $5,759.91; Purchased Services, $36,845.17; Supplies, $961.58. Balance 6-30-19, $465,886.47.
Pension Fund: Balance 6-1-19, $544,546.49. Revenues: Interest, $265.89. Expenditures: Salaries-Instructional, $6,762.48; Benefits-Instructional, $517.29. Balance 6-30-19, $537,532.61.
Bond Redemption Fund: Balance 6-1-19, $17,049,561.95. Revenues: Interest, $5,489.65. Journal Entries, ($1,814,360.51). Balance 6-30-19, $15,240,691.09.
Capital Projects Fund: Balance 6-1-19, ($94,565.33). Expenditures: Purchased Services, $556,596.38. Journal Entries, $1,100,981.11. Balance 6-30-19, $449,819.40.
Lunch Fund: Balance 6-1-19, $173,506.12. Revenues: Student Meals, $956.44; State Aid, $2,616.38; Federal Sources, $26,866.09. Expenditures: Salaries-Support Services, $16,096.86; Benefits-Support Services, $6,316.98; Purchased Services, $659.78; Supplies, $28,683.33. Balance 6-30-19, $152,189.08.
Enterprise Fund: Balance 6-1-19, $93,641.66. Revenues: OST Fees, $18,789.00. Expenditures: Salaries-Support Services, $9,289.08; Salaries-OST, $17,693.01; Benefits-Support Services, $1,267.97; Benefits-Support Services, $2,613.30; Purchased Services, $644.59; Supplies, $1,076.03. Balance 6-30-19, $79,846.68.
Trust & Agency Fund: Balance 6-1-19, $374,269.07. Revenues, $56,873.89. Expenditures, $86,433.10. Balance 6-30-19, $344,709.86.
• Approve Capital Outlay Flexibility Transfer of $500,000 to General Fund.
Motion by Upton and seconded by Stengel to approve the following Contingency Transfers:
General Fund
10 2227 319 000, $4,000, Professional services for network issues
10 2311 319 000, $7,900, Feasibility study and Supt. search
10 2315 319 000, $1,900, Legal services
10 2490 319 000, $103, Medicaid Admin. Processing Fee
10 2544 323 480, $6,200, Major repair on A/C unit
10 6900 334 210, $6,200, Travel to co-curricular events under budgeted.
$26,303 Total
Motion carried. 5-0
Motion 8630-Motion by Stengel and seconded by Christensen to approve to adopt the following resolution:
3 Col. Chart
Here
Motion carried. 5-0
Motion by Thue and seconded by Stengel to adjourn. Motion carried. 5-0
The Reorganizational Meeting was called to order by Superintendent Downes.
Motion by Thue and seconded by Stengel to approve the agenda with the addition of Executive Session to discuss personnel issues. Motion carried. 5-0
Oath of office was taken by Tracy Upton and Richard Schwandt each for a three year term.
Election of officers was held according to Board policy. Richard Schwandt was elected Board Chairman and Milt Stengel as Board Vice-Chairman.
Discussion items: Conflict of Interest Disclosure.
Motion by Thue and seconded by Christensen to approve the consent agenda. Motion carried 5-0
Items included were:
• Establish second Monday of each month at 6:00 PM (November-March) or 7:00 PM (April-October) as date and time for regular board meetings.
• Approve Bills for 2019-20 presented for payment.
July 2019 Bills: Associated School Boards of SD, Dues, $1,635.29; BSN Sports, Helmets, $2,150.00; Bramble Park Zoo, OST Trip, $392.40; Cash-Wa Distribution, Food, $335.63; Century Business Products, Copier Payment, $1,090.96; Chase Card Services, Travel/Supplies, $6,664.47; Children’s Care Hospital & School, Tuition, $4,950.00; City of Milbank, Water/Sewer, $1,679.98; Co-op Architecture, Administration Phase, $9,868.74; Cole Papers, Supplies, $1,316.21; Dean Foods, Milk, $647.59; Don Johnston, Software, $810.00; Justin Downes, Moving Expenses, $2,107.15; Food-N-Fuel, Fuel, $855.41; G&R Controls, Repairs, $3,238.43; Governor’s Office of Economic Development, Energy Loan, $42,610.00; Grant County Review, Advertising, $36.00; Hartman’s Family Foods, Food, $549.00; Hasslen Construction, American Engineering Testing, $2,953.35; Hasslen Construction, Building Project, $457,311.04; Hillyard, Supplies, $174.58; ITC, Phone Service, $664.75; Infinite Campus, Software Renewal, $3,599.70; Integrated Technology & Security, Software, $1,137.12; Kibble Equipment, Repairs, $520.06; Caitlin Kroemer, Background Check, $20.00; Mastercard, Supplies/Travel, $7,059.33; Midland Publishing & Printing, Advertising, $79.74; Milbank Community Transit, Bus Service, $534.00; NWEA, Web License, $10,295.00; Nelson Electric, Repairs, $2,091.57; Niobrara Lodge, Lodging, $417.79; Northwestern Energy, Natural Gas, $404.22; Office of Fire Marshall-Boiler, Inspection, $230.00; OtterTail Power, Lights/Power, $15,689.51; Parent, Mileage, $470.40; Lorena Pedraza-Lozano, Cake, $40.00; Kelsey Peery, Supplies, $239.78; Play On Sports, Broadcast Program, $8,000.00; Praxair Distribution, Supplies, $351.02; Printsmart, Printer Maintenance, $333.88; Quaver Music, Music Curriculum, $1,960.00; Riddell/All American Sports, Helmet Cert, $2,780.78; Sanford Health Plan, HSA Fees, $64.00; SASD, Dues, $3,178.00; SDRS Special Pay Plan, Retirement Payout, $58,260.50; SD Dept of Human Services, Residential Services, $4,631.97; Shoutpoint, Messaging Service, $1,380.00; Siebrecht Tree Moving, Tree Moving, $460.00; Softerware, OST Software, $168.00; Software Unlimited, Software, $5,650.00; Star Laundry & Dry Cleaners, Cleaning, $989.91; Steve Stemsrud, Background Check, $65.00; Tech One, Supplies, $67.50; Mariah Tietjen, Background Check, $65.00; Trapp Plumbing Co, Repairs, $1,920.20; Tri State Water, Water/Cooler, $21.00; TSA Consulting, Professional Services, $50.00; Uline, Cabinet, $864.40; Valley Rental & Recycling, Recycling, $30.00; Verizon, Phone Service, $54.32; Wittrock & Son, Garbage Collection, $882.50; Zems, Supplies, $335.94.
• Approve the bonds of the Business Manager.
• Designate the Business Manager to invest and reinvest School District Funds within statutory limits as deemed necessary.
• Designate First Bank & Trust, Great Western Bank, Wells Fargo Bank, and South Dakota FIT as official school District depositories for FY20 and authorize continuation of existing funds and accounts and, if necessary, establish new accounts.
• Designate Grant County Review as the official District newspapers for 2019-20 school year.
• Authorize renewal of membership in ASBSD for 2018-19 school year at a cost of $1,635.29.
• Authorize renewal of membership in SD United Schools Association for 2019-20 at a cost of $450.
• Authorize continuation of existing District funds and accounts and appoint the Business Manager as custodian of all School District funds and as administrator of Custodial funds.
• Appoint the Superintendent as Authorized Representative for Federal Programs and other forms/documents on behalf of the School District.
• Approve participation in the School Lunch/Breakfast program and appoint the Business Manager as the Authorized Representative for 2019-20.
• Authorize the Superintendent to close the school in the event of inclement weather or an emergency.
• Designate Rodney Freeman and Jackson Schwandt as the School Attorney.
• Approve Special Education Comprehensive Plan
Motion by Christensen and seconded by Stengel to set Board Member compensation at $70 per meeting with $75 per meeting for the Board President. Motion carried. 5-0
Motion by Christensen and seconded by Upton to set the following rates and fees for the 2019-20 school year: mileage, $.42/mile; meals in state, $6/$14/$20; meals out of state, $10/$18/$28; school lunches, noon, Grades K-5, $2.75/ 6-12, $3.00/ adults, $3.75; breakfast, K-12, $1.75/ adults, $2.20; milk $.35; admissions for all events, students, $3/adults, $5; activity tickets, Grades 1-8, $20/ Grades 9-12, $25/ adult 10-punch, $40/ adult season pass, $100; Senior Pass (age 65 and older) $ 25; double header events, students, $4/ adults, $6; Elementary yearbook $15, Middle School yearbook $15, High School yearbook $35. Motion carried. 5-0
Motion by Stengel and seconded by Thue to appoint Richard Schwandt as the ASBSD legislative contact person. Motion carried. 5-0
Motion by Upton and seconded by Christensen to set substitute pay rates at $110 for non-certified and $120 for certified, hourly substitute rate at $11.75/hour and substitute nurse rate at $18.00/hour. Motion carried. 5-0
Motion by Thue and seconded by Stengel to approve the amended contract for Heidi Wellnitz. Motion carried.5-0
Motion by Stengel and seconded by Thue to approve EMC as property and liability insurance carrier. Motion carried. 5-0
Motion by Christensen and seconded by Upton to approve a lane change for Brittni Cordingley from Lane 1, Step 10 to Lane 2, Step 10. Motion carried. 5-0
Motion by Thue and seconded by Christensen to approve the hiring of Angelica Duron-Delgado as Dishwasher. Motion carried. 5-0.
A bid opening was held on Monday, July 8th, at 3:00 PM in the High School Board Room. Peggy Greiner and Nancy Meyer were present. There was one bid, Pipemasters for $127,227.78. Motion by Upton and seconded by Thue to accept bid from Pipemasters. Motion carried. 5-0
Superintendent Downes reported on the following:
1. ASBSD Joint Convention August 8th and 9th at Sioux Falls Convention Center
2. Progress of Summer Projects
3. P-Card Rebate $1820
Motion by Stengel and seconded by Upton to enter executive session at 7:07 PM to discuss personnel pursuant to SDCL 1-25.2.1. Motion carried. 5-0
Chairman Schwandt declared executive session over at 7:34 PM and regular session was resumed.
Motion by Thue and seconded by Christensen to adjourn at 7:35 PM. Motion carried. 5-0
The next regular meeting of the Milbank School Board will be August 12, 2019, at 7:00 PM.
Staff Wages for 2019-2020: G. Adelman, $17.75/hr; B. Allmendinger, $56,344; A. Anderson, $51,374; T. Balling, $1,287; N. Berg, $3,113; D. Berkner, $13.10/hr; P. Berry, $13.25; S. Bogenreif, $412/ $19.80/hr; R. Bohn, $13.60/hr; L. Buescher, $13.20/hr; C. Buhler, $62,774; G. Cantine, $58,373; S. Christensen, $1,275; R. Conrad, $51,239; B. Cordingley, $47,625; C. Davis, $13.60/hr; M. Davis, $49,653; K. DeVaal, $912; L. Diede, $67,303; J. Downes, $115,000; A. Duron Delgado, $12/hr; J. Dwyer, $13.20; K. Evje, $78,325; N. Evje, $47,625; L. Forrette, $12.25; A. Fraasch, $5,480; B. Fredrichsen, $45,700; M. Gall, $50,379; T. Gauer, $59,711; N. Gertsema, $12.35; K. Gilmore, $57,925; C. Graf, $49,356; D. Graf, $75,000; J. Graf, $52,562; P. Greiner, $17.70/hr; A. Hagen, $67,000; Jo. Hanson, $15.25/hr; L. Hardy, $13.10/hr; N. Hein, $13.70/hr; H. Hilbrands $8,853; N. Hoeke, $59,143; K. Hoff, $55,107; J. Huber, $53,432; E. Huizenga, $12.25; J. Janisch, $68,523; R. Johannsen, $13.20/hr; B. Johanson, $17.25/ hr; Ba. Johnson, $43,450; Be. Johnson, $56,876; D. Johnson, $ 12.95/hr; C. Jungers, $58,433; J. Karels, $51,357; N. Karels, $48,396; S. Karels, $64,879/$1,168; M. Keeton, $58,329; R. Kellen, $43,000; M. Kinder, OST Dr. $19.05/hr/Summer OST, $23.65; B. Kloster, $13.95/ hr; K. Knoll, $45,250; J. Korstjens, $50,755; J. Krause, $3,830; R. Lambrechts, $60,144; Cy. Larson, $12.95; D. Larson, $59,287; L. Leddy, $52,181; D. Lenards, $59,287; P. Liebe, $17.95/hr; T. Liebing, $43,000; K. Lingert, $61,499; K. Loeschke, $14.35/hr; R. Louisiana, $15/hr; A. Ludwig, $45,250; N. Meyer, $77,420; T. Mielitz, $51,757; J. Miller, $51,554; S. Morton, $12.50/hr; C. Nolz, $51,723; J. Nolz, $59,353; B. Nomeland, $26.45/hr; C. Novy, $12.70; Ba. Olson, $43,350; Br. Olson, $59,288; R. Patnoe, $60,144; B. Pauli, $56,813; S. Pauli, $15.55/hr; N. Paulson, $54,152; J. Paysen, $13.90; L. Pedraza, $12.50/hr; K. Peery, $1,605/$13.90/hr; A. Plummer, $46,294; P. Prisinger, $62,774; N. Quade, $48,288; S. Rausch, $52,523; J. Reyelts, $12.25/hr; T. Rieger, $19.50/hr; M. Robinson, $12.90/hr; K. Schliesman, $38,555/$27,504; J. Schlimme, $6,999/$23.85/hr; J. Schmeichel, $56,731; K. Schmeichel, $46,150; K. Schnaser, $48,425; A. Schubert, $44,165; R. Schuelke, $50,286; J. Schulte, $54,196; B. Schwandt, $50,253; M. Schwandt, $45,700; M. Schwenn, $56,551; R. Scoular, $61,018; K. Seehafer, $1,168/$14.05/hr; P. Seehafer, $21.40; R. Shelstad, $49,895; A. Shepardson, $65,969; R. Simmons, $51,337; D. Snaza, $95,510; S. Stemsrud, $45,700; L. Stricherz, $12.75/hr; K. Ternus, $12.25; M. Thompson, $49,887; R. Thompson, $44,350; M. Tietjen, $43,000; L. Tol, $13.15; J. Tostenson, $56,029; K. Tostenson, $50,799; C. Townsend, $52,569; E. Townsend, $67,327; A. Trapp, $51,871; Ja. Trapp, $17.60/hr; Je. Trapp, $49,187; J. Trevett, $1,605; D. Underwood, $24.40/hr; S. VanMeter, $51,337; K. Vaudrey, $12/hr; E. Wagner, $59,353; H. Wellnitz, $60,393; K. Whitesitt, $13.45/hr; K. Wold, $13.50; J. Wollschlager, $56,958; K. Wollschlager, $3,500; A. Yamaura, $2,728; C. Ydstie, $12.45/hr.
/s/ Richard Schwandt
Chairman
/s/ Nancy M. Meyer
Business Manager
Published once at an approximate cost of $258.09.
