Milbank School District Board Proceedings – April 10, 2023

April 10, 2023

President Schwandt called the meeting to order at 6:00 PM in the Board Room of the high school building.  Members present were Christensen, Schwandt, Seffrood, Thue, and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer also attended.  Administration present were Ryan Scoular, David Graf, Marie Ivers, and Dan Snaza.

Motion by Thue and seconded by Christensen to approve the agenda as presented.  Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Discussion Item: Covid Discussion

Motion by Seffrood and seconded by Stengel to approve the consent agenda.  Motion carried. 5-0

Items included were:

• Approve minutes of the March School Board Meetings.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 3-1-23, $1,172,868.61. Revenues: Taxes, $134,693.07; Interest, $346.55; Local Misc, $4,448.29; Medicaid Admin, $3,270.25; County Apportionment, $193.96; State Aid, $270,024.00. Expenditures: Salaries-Instructional, $310,772.46; Salaries-Support Services, $106,503.37; Salaries-Co-curricular, $25,648.29; Benefits-Instructional, $84,452.35; Benefits-Support Services, $36,157.52; Benefits-Co-curricular, $4,083.76; Purchased Services, $116,986.07; Supplies, $25,770.77. Journal Entries, ($111,000.00). Balance 3-31-23, $764,470.14. 

Capital Outlay Fund: Balance 3-1-23, $2,013,404.36. Revenues: Taxes, $82,405.93; Interest, $593.90; Misc Income, $21,677.00. Expenditures: Purchased Services, $10,508.38; Supplies, $2,193.75; Other, $36,337.00. Balance 3-31-23, $2,069,042.06.

Special Education Fund: Balance 3-1-23, $1,986.55. Revenues: Taxes, $73,536.62; Medicaid Admin, $591.00; Misc Income, $1,930.00; IDEA Flowthrough, $22,676.00. Expenditures: Salaries-Instructional, $108,077.42; Salaries-Support Services, $22,476.42; Benefits-Instructional, $31,379.59; Benefits-Support Services, $7,589.55; Purchased Services, $40,273.57; Supplies, $1,315.53. Journal Entries, $111,000.00. Balance 3-31-23, $608.29.

Bond Redemption Fund: Balance 3-1-23, $572,105.71. Revenues: Taxes, $49,387.98; Interest, $168.76. Balance 3-31-23, $621,662.45.

Capital Projects Fund: Balance 3-1-23, $2,791,497.03. Revenues: Interest, $10,345.37. Expenditures: Capital Acquisitions, $390,365.45. Balance 3-31-23, $2,411,476.95.

Lunch Fund: Balance 3-1-23, $244,173.46. Revenues: Student Meals, $36,520.94; Adult Meals, $3,529.15; Ala Carte Sales, $2,487.50; Misc Income, $3,693.10; Federal Sources, $62,907.76. Expenditures: Salaries-Support Services, $28,683.50; Benefits-Support Services, $9,540.58; Purchased Services, $86.70; Supplies, $39,149.09. Balance 3-31-23, $275,852.04.

Enterprise Fund: Balance 3-1-23, $40,601.16. Revenues: OST Fees, $8,334.91. Expenditures: Salaries-OST, $5,908.49; Benefits-OST, $1,412.39; Purchased Services, $50.04; Supplies, $368.25. Balance 3-31-23, $41,206.90.

• Approval of Bills presented for payment.

Bills Presented for Payment: Al’s Body Shop, Vehicle Repairs, $1,268.00; Amazon Capital Services, Supplies, $2,757.11; AmericInn-Hartford, Special Olympics, $2,625.00; Berens Grocery, Supplies, $716.10; Big Stone Therapies, Professional Services, $24,574.90; Bimbo Bakeries, Food Purchases, $1,301.35; BMO Harris Card, Supplies/Travel, $8,387.20; Cindy Bork, Background Check, $43.25; Elsie Bowsher, Background Check, $43.25; Canton School District, Registration, $125.00; Cash Wa Distribution, Food, $15,822.09; Century Business Products, Copier Payment, $2,349.85; Chase Card Services, Supplies/Registrations, $1,335.23; Child & Family Resource Network, Registration, $90.00; Children’s Care Hospital & School, Tuition, $9,750.00; Children’s Home Society, Tuition, $5,140.10; City of Milbank, Water/Sewer, $1,538.81; Club House Hotel & Suites, Staff Travel, $187.92; Coates Piano Service, Repairs, $461.50; Kiana Conrad, Background Check, $43.25; Co-Op Architecture, Building Project, $6,482.00; DeFea Transportation, Busing, $69,876.40; East Side Jersey Dairy, Milk, $3,082.02; Ecolab, Supplies, $694.25; EMC Insurance Companies, Insurance, $573.00; Food-N-Fuel, Fuel, $1,667.04; Grant County Review, Publications, $201.58; Grant County Treasurer, Taxes, $501.26; Travis Graves, Supplies, $172.50; Jim Grorud, Lunch Refund, $61.15; Andrea Hagen, Professional Services, $600.00; Hasslen Construction, Building Project, $80,038.92; Hauff Mid-America Sports, Supplies, $981.00; Health Equity, HSA Fees, $72.00; Hillyard, Supplies/Equipment, $17,796.95; Imprest Fund, Registration, $1,440.00; Imprest Fund, Professional Services $3,851.01; Imprest Fund, Travel, $266.27; Instrumentalist Awards, Supplies, $301.00; Interstate Power Systems, Repairs, $1,066.50; ITC, Phone Service, $270.06; JW Pepper, Supplies, $450.69; Ella Kasuske, Background Check, $43.25; Rachel Kiley, Professional Services, $40.00; Linde Gas & Equipment, Supplies, $262.67; Mid-American Research Chemical, Supplies, $2,661.74; Midland Publishing & Printing, Advertising, $217.92; Milbank School District, Chromebook Charger, $20.00; Milbank School Lunch, Student Workers, $79.00; NAPA Auto Parts, Repairs, $131.00; National Speech & Debate, Registration, $285.00; NCS Pearson, Supplies, $359.70; Nelson Electric, Repairs, $14,451.62; Julie Nolz, Supplies, $10.93; Northwestern Energy, Natural Gas, $10,619.79; Office Advantage, Printer Maintenance, $246.14; O’Reilly, Supplies, $115.28; OtterTail Power, Lights/Power, $26,336.04; Parent, Mileage, $571.20; Parent, Mileage, $26.52; Kelsey Peery, Supplies, $44.65; R School Today, Software, $531.25; Ramada Inn, Conference Lodging, $472.00; Deb Rausch, Professional Services, $1,735.50; Rogers Athletic, Weight Room Upgrade, $26,080.25; Roy’s Sport Shop, Jerseys, $1,665.60; Sarlettes Music, Repairs, $422.14; Josh Schmeichel, Lodging, $141.69; Robin Schuelke, Supplies, $101.12; Elizabeth Schulte, Professional Services, $192.40; SD Dept of Human Services, Residential Services, $7,488.14; SD DOE-Child & Adult Nutrition Services, $766.52; SDAEOP Conference, Registration, $285.00; Jhoselim Serrano, Professional Services, $240.00; Star Laundry & Dry Cleaners, Cleaning Service, $369.83; Steffenson Properties, Rent, $600.00; Street Graphex, Supplies, $70.59; Amy Thue, Coaching Class, $35.00; Time Management Systems, Software License, $87.00; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Supplies, $186.38; Twin Valley Tire, Repairs, $332.36; Unique Sound, Equipment, $21,677.00; US Bank, Certificate Fee, $600.00; US Foods, Food, $23,903.21; Verizon, Phone Service, $102.54; VHS Athletic Booster Club, Registration, $150.00; Whetstone Sanitation, Garbage Collection, $1,491.00.

• Approve Promissory Note to Special Education from General Fund for $111,000.

Motion by Christensen and seconded by Thue to accept the resignation of Brian Pauli as an Assistant Football Coach.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to accept the resignation of Janet Trapp as a Paraprofessional.  Motion carried. 5-0

Motion by Thue and seconded by Seffrood to accept the resignation of Brenda Nomeland as a School Nurse.  Motion carried. 5-0

Motion by Seffrood and seconded by Stengel to accept the resignation of Michele Benike as a Special education Teacher.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to accept the resignation of Leigh Oster as a Paraprofessional.  Motion carried. 5-0

Motion by Seffrood and seconded by hire Shana Vander Grift as a Special Education Teacher at a salary of $60,535.  Motion carried. 5-0

Motion by Stengel and seconded by Seffrood to authorize continued membership in the South Dakota High School Activities Association.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to accept the monetary gift of $21,667 from the Bulldog Booster Club for the new sound system in the armory gym.  Motion carried. 5-0

Motion by Seffrood and seconded by Thue to approve removing Sixth-Grade from Middle School Wrestling.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve Brady Femling and Heidi Mullenbach as additional Summer OST staff.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve the 23-24 Negotiated Agreement.  Motion carried. 5-0

Motion by Thue and seconded by Seffrood to reemploy all recommended staff.  Motion carried. 5-0

Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, Middle School Principal, Athletic Director, Ryan Scoular, and Marie Ivers, Special Services Director.

Superintendent Downes reported on the following:

• Board Petitions/Election

• Insurance Rate/NPIP Pool

• Last Day of School

• Theater Project

• Title Night

Motion by Thue and seconded by Seffrood to adjust the school calendar due to snow days.  The last student day will be May 19, 2023.  All staff will have an in-service day on May 22, 2023, certified staff will have an additional flex in-service day to be made up at a time approved by their principal, and classified staff will be paid their daily rate are not required to make up the flex in-service day.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to enter executive session at 6:34 PM to discuss personnel matters and negotiations pursuant to SDCL 1-25-2.1 and SDCL 1-25-2.4.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:49 PM and regular session resumed.

Motion by Stengel and seconded by Seffrood to adjourn 8:51 PM.  Motion carried. 5-0 

The next meeting of the Milbank School Board will be held Monday, May 8, 2023 at 6:00 PM in the Board Room of the High School Building.  

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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