Milbank School District Board Proceedings – February 12, 2024

February 12, 2024

President Schwandt called the meeting to order at 6 p.m. in the Board Room of the high school building.  Members present were Thue, Seffrood, Schwandt, Christensen and Steffensen (arrived at 6:08 p.m.).  Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Marie Ivers, Emelia Enquist and Kathy Ward.

Motion by Thue and seconded by Christensen to approve the agenda as presented.

No one addressed the board during the Community Input Session.

Discussion Item: School Board Recognition, Legislative Update, Northern Plains Insurance Pool and COVID discussion.

Motion by Seffrood and seconded by Christensen to approve the consent agenda. Motion carried. 5-0

Items included were: 

• Approve minutes of January School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 1-1-24, $1,710,029.65. Revenues: Taxes, $8,396.78; Interest, $641.68; Local Misc, $24,428.37; Medicaid Admin, $1,357.02; County Apportionment, $17,392.25; State Apportionment, $301,062.00; Federal Sources, $4,670.00. Expenditures: Salaries-Instructional, $331,627.86; Salaries-Support Services, $135,261.58; Salaries-Co-Curricular, $33,714.90; Benefits-Instructional, $90,536.81; Benefits-Support Services, $41,615.30; Benefits-Co-Curricular, $5,517.81; Purchased Services, $120,529.26; Supplies, $23,971.64; Other, $5,369.00. Journal Entries, ($264,500.00). Balance 1-31-24, $1,015,333.59.

Capital Outlay Fund: Balance 1-1-24, $1,014,315.73. Revenues: Taxes, $5,683.02; Interest, $380.62; Misc Income, $3,859.90. Expenditures: Purchased Services, $12,476.42; Supplies, $6,900.32; Capital Acquisitions, $11,980.00; Other, $69,792.50. Journal Entries, ($14,000.00). Balance 1-31-24, $909,090.03.

Special Education Fund: Balance 1-1-24, $444.07. Revenues: Taxes, $5,071.07; Interest, $0.17; Medicaid Admin, $452.33; Medicaid Direct Services, $104.97. Expenditures: Salaries-Instructional, $106,894.39; Salaries-Support Services, $27,294.63; Benefits-Instructional, $34,746.57; Benefits-Support Services, $8,639.97; Purchased Services, $91,690.34; Supplies, $847.29. Journal Entries, $264,500.00. Balance 1-31-24, $459.42. Promissory Notes to General Fund, $378,000.00.

Bond Redemption Fund: Balance 1-1-24, $588,221.28. Revenues: Taxes, $3,302.52; Interest, $220.73. Balance 1-31-24, $591,744.53. 

Capital Projects Fund: Balance 1-1-24, $337.29. Expenditures: Capital Acquisitions, $13,634.49. Journal Entries, $14,000.00. Balance 1-31-24, $702.80.

Lunch Fund: Balance 1-1-24, $141,714.42. Student Meals, $42,816.53; Adult Meals, $3,925.50; A’la Carte, $2,956.39; Misc Income, $942.17; Federal Sources, $25,350.25. Expenditures: Salaries-Support Services, $26,253.14; Benefits-Support Services, $8,804.32; Purchased Services, $408.66; Supplies, $29,780.02. Balance 1-31-24, $152,459.12.

Enterprise Fund: Balance 1-1-24, $8,631.36. Revenues: OST Fees, $6,970.15. Expenditures: Salaries-Support Services, $6,750.20; Benefits-Support Services, $1,571.96; Purchased Services, $102.74; Supplies, $568.05. Balance 1-31-24, $6,608.56.

Custodial Funds: Balance 1-1-24, $587,892.48. Revenues, $52,961.63. Expenditures, $43,382.98. Balance 1-31-24, $597,471.13. 

• Approval of Bills presented for payment.

Bills Presented for Payment: Advanced Technologies, Supplies, $96.00; Amazon Capital Services, Supplies, $5,778.27; Andor, Repairs, $2,541.63; Berens Grocery, Supplies, $644.90; BHSSC, Registration, $45.00; Big Stone Therapies, Therapy Services, $50,724.97; Bimbo Bakeries, Food, $1,855.80; BMO Mastercard, Supplies/Software, $6,682.77; Sharon Bogenreif, Supplies, $38.58; Brewster Building Center, Supplies, $593.04; Cash-Wa Dist, Food, $33,055.13; Century Business Products, Copier Payment, $3,140.57; Children’s Care Hospital & School, Tuition, $15,300.00; City of Milbank, Resource Officer, $36,050.00; City of Milbank, Water/Sewer, $3,388.12; Cole Papers, Supplies, $1,986.31; Commercial Kitchen Services, Repairs, $3,467.68; Continental Press, Workbooks, $132.72; Counseling Café, Professional Services, $890.00; Dacotah Prairie Museum Foundation, Registration, $87.50; DeFea Transportation, Busing, $76,464.27; East Side Jersey Dairy, Milk, $2,993.94; Follett School Solutions, Software, $1,958.30; Food-N-Fuel, Fuel, $1,332.39; G&R Controls, Repairs, $671.75; Grant County Review, Publications, $304.89; Grant County Treasurer, Taxes, $515.30; Travis Graves, Supplies, $449.00; Andrea Hagen, Professional Services, $500.00; Hasslen Construction, Building Improvements, $366,466.10; Health Equity, HSA Fees, $78.00; Hillyard, Supplies, $2,556.24; Tori Hooth, Background Check, $43.25; Hummert Intl, Supplies, $2,258.30; Imprest Fund, Registration, $1,932.10; Imprest Fund, Professional Fees, $5,572.00; Imprest Fund, Travel, $472.00; ITC, Phone Service, $256.60; Johnson Controls Fire Protection, Repairs, $2,315.01; Justice Fire & Safety, Supplies, $3,022.00; JW Pepper, Supplies, $495.64; Susan Karels, Per Diem, $68.00; KONE Inc, Maintenance, $244.20; Madison School District, Region Gymnastics, $187.40; Kelly Mastel, Background Check, $43.25; Menards, Supplies, $159.36; Mid-America Research Chemical Corp, Supplies, $2,441.78; Midland Publishing & Printing, Advertising, $219.08; Milbank Community Transit, Bus Service, $411.00; Milbank School Lunch Program, Supervisor Meals, $4,387.95; Milbank School Lunch, Student Workers, $94.00; NCS Pearson, Supplies, $766.01; Nelson Electric, Repairs, $6,017.91; Northwestern Energy, Natural Gas, $15,935.65; OtterTail Power, Lights/Power, $24,406.52; Oxygen Service Company, Supplies, $684.72; Parent, Mileage, $255.00; Parent, Mileage, $127.50; Parent, Mileage, $760.92; Professional Hearing Services, Audiology, $100.00; Geven Rabe, Background Check, $43.25; Deborah Rausch, Professional Services, $1,702.13; Paula Rausch, Professional Services, $150.00; Cheryl Reiter, Supplies, $46.89; Sarlettes, Repairs, $760.74; Hannah Schrader, Background Check, $43.25; SD Dept of Human Services, Residential Services, $22,273.13; SD DOE-Child/Adult Nutrition, Food, $2,381.64; Select Your Gift, Awards, $402.08; Jhoselim Serrano, Professional Services, $60.00; Spartan Athletic, Supplies, $1,815.80; Star Laundry, Cleaning Service, $705.78; Kris Street, Registration, $90.00; Sysco-ND, Food, $34,161.30; Eric Townsend, Registration, $138.45; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Maintenance, $529.29; Valley Office Products, Supplies, $310.21; Verizon Wireless, Cell Phone, $102.74; Linda Waldner, Refund, $41.70; Whetstone Sanitation, Garbage Collection, $1,486.80.

• Approve of Special Ed Promissory Note of $264,500 to General Fund. Approval of transfer from Capital Outlay to Capital Projects for $14,000.

• Approve QZAB Payment of $66,666.67.

Motion by Christensen and seconded by Steffensen to accept the resignation of Deb Underwood as Food Service Manager. Motion carried. 5-0

Motion by Thue and seconded by Seffrood to accept the resignation of Julie Nolz as a HS Teacher. Motion carried. 5-0

Motion by Steffensen and seconded by Christensen to accept the resignation of Abbey Trapp as Student Council Advisor. Motion carried. 5-0

Motion by Thue and seconded by Seffrood to accept the resignation of Karlene Thomas as a Title Teacher/Paraprofessional. Motion carried. 5-0

Motion by Christensen and seconded by Steffensen to accept the resignation of Braden Femling as Elementary Computer Para. Motion carried. 5-0

Motion by Seffrood and seconded by Thue to approve a Supplemental Contract for Kristi Seehafer for the position of Assistant Musical – Vocal at $1,337.  Motion carried. 5-0

Motion by Steffensen and seconded by Christensen to approve a Supplemental Contract for Susan Karels for the position of Assistant Musical – Instrumental at $1,337. Motion carried. 5-0

A bid opening was held for Theater Roof Replacement on February 6, 2024 at 2 p.m. in the Board Room. One bid was received for $333,280 with alternate one of $46,015 by ARS. Motion by Christensen and seconded by Thue to accept the bid from ARS and accept the alternate. Motion carried. 5-0

Motion by Steffensen and seconded by Seffrood to appoint Justin Mathiason, Al Mathiason and Steve Spors to evaluate the surplus property of a 2008 GMC Pickup with plow. Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve the surplus of a 2008 GMC Pickup with Plow to be sold by sealed bid. Motion carried. 5-0  

Motion by Thue and seconded by Christensen to approve an open enrollment application for a 10th grade student. Motion carried. 5-0

Motion by Seffrood and seconded by Steffensen to approve an open enrollment application for a student for the 2024-25 school year. Motion carried. 5-0

Reports were received by Middle School Principal/AD, Ryan Scoular, High School Principal, Dan Snaza, David Graf, Elementary Principal, and Special Services Director, Marie Ivers.

Superintendent Downes reported on the following:

1. Teacher of the Year Process 

2. Position Opening updates

3. 23-24 Snow Make-up Dates

4. Driver’s Education updates

5. Accreditation updates

6. School and Public Lands $89,907.75 FY24, $70,375 FY 23

7. GF&P $4,500

8. Northwestern Energy $4,650

9. Commodities

Motion by Thue and seconded by Steffensen to enter executive session at 6:33 p.m. to prepare for negotiations Pursuant to SDCL 1-25-2(4). Motion carried. 5-0 

Chairman Schwandt declared executive session over at 7:47 p.m. and regular session resumed.

Motion by Thue and seconded by Seffrood to adjourn at 7:48 p.m. Motion carried. 5-0

The next School Board meeting is set for Monday, March 11, 2024 at 6 p.m. in the Board Room of the High School Building.

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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