Milbank School District Board Proceedings – June 12, 2023

June 12, 2023

President Schwandt called the meeting to order at 6:00 PM in the Board Room of the high school building.  Members present were Christensen, Schwandt, Seffrood, and Stengel. Thue was absent. Superintendent Justin Downes and Business Manager Nancy Meyer also attended.  Administration present were Ryan Scoular, David Graf, Marie Ivers, and Dan Snaza.

Motion by Stengel and seconded by Christensen to approve the agenda as presented.  Motion carried. 4-0

No one addressed the Board during the Community Input Session.

Discussion item: Covid19

Motion by Seffrood and seconded by Christensen to approve the consent agenda.  Motion carried. 4-0

Items included were:

• Approve minutes of the May School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 5-1-23, $461,315.51. Revenues: Taxes, $1,205,915.42; Interest, $171.99; Admissions, $2,848.61; Local Misc, $7,911.90; County Apportionment, $201.85; State Aid, $270,024.00; Wind Energy, $42,300.63; Other State Revenue, $388.68; Federal Sources, $57,027.00. Expenditures: Salaries-Instructional, $325,938.92; Salaries-Support Services, $122,076.38; Salaries-Co-curricular, $22,427.26; Benefits-Instructional, $83,781.62; Benefits-Support Services, $41,000.75; Benefits-Co-curricular, $3,530.48; Purchased Services, $118,714.57; Supplies, $14,065.33. Journal Entries, $510,776.92. Balance 5-31-23, $1,827,347.20.

Capital Outlay Fund: Balance 5-1-23, $2,106,153.17. Revenues: Taxes, $676,064.45; Interest, $784.86. Expenditures: Purchased Services, $41,151.99; Supplies, $5,057.86; Other, $93,270.71. Journal Entries, ($24,319.43). Balance 5-31-23, $2,619,202.49.

Special Education Fund: Balance 5-1-23, $214.09. Revenues: Taxes, $603,302.01; Medicaid Direct, $25,782.14; Misc Income, $1,000.00; Other State Revenue, $275,635.00; IDEA Flowthrough, $22,676.00. Expenditures: Salaries-Instructional, $104,311.13; Salaries-Support Services, $22,818.08; Benefits-Instructional, $28,907.32; Benefits-Instructional, $7,609.91; Purchased Services, $39,494.23; Supplies, $112.82. Journal Entries, ($493,694.29). Balance 5-31-23, $231,661.46.

Bond Redemption Fund: Balance 5-1-23, $684,754.09. Revenues: Taxes, $405,224.35; Interest, $225.18. Balance 5-31-2023, $1,090,233.62.

Capital Projects Fund: Balance 5-1-23, $2,334,453.07. Revenues: Interest, $8,902.51. Expenditures: Capital Acquisitions, $472,332.40. Balance 5-31-23, $1,871,023.18. 

Lunch Fund: Balance 5-1-23, $249,527.49. Revenues: Student Meals, $24,716.58; Adult Meals, $2,933.90; Ala Carte Sales, $1,281.90; Misc Income, $1,059.21; Federal Sources, $31,475.71. Expenditures: Salaries-Support Services, $33,161.05; Benefits-Support Services, $10,014.69; Purchased Services, $282.24; Supplies, $37,516.43. Balance 5-31-23, $230,020.38.

Enterprise Fund: Balance 5-1-23, $49,316.90. Revenues: Tuition, $3,240.00; OST Donations, $97.11; OST Fees, $13,081.72. Expenditures: Salaries-OST, $6,922.70; Benefits-OST, $1,498.32; Purchased Services, $227.48; Supplies, $1,081.71. Balance 5-31-23, $56,005.52.

Trust & Agency Fund: Balance 5-1-23, $564,957.78. Revenues, $40,825.16. Expenditures, $61,966.06. Balance 5-31-23, $543,816.88.

• Approval of Bills presented for payment.

Bills Presented for Payment: Advanced Technologies, Supplies, $3,490.95; Al’s Body Shop, Maintenance, $288.00; Amazon Capital Services, Supplies, $4,807.38; AmericInn-Hartford, Lodging, $1,650.00; Brenda Anderson, Professional Services, $431.52; Jenelle Anderson, Refund, $150.00; Berens Grocery, Supplies, $312.82; Jody Berg, Refund, $150.00; Berkner Excavating & Gravel, Grounds Upkeep, $1,431.00; Big Stone Therapies, Therapy Services, $21,049.75; Bimbo Bakeries, Bread, $1,042.10; Black Hills Special Services, Professional Services, $1,500.00; BMO Harris Commercial Card, Supplies, $7,558.18; Jessica Bohlen, Refund, $82.40; Wanda Bohn, Per Diem, $94.00; Carolina Biological Supply Co, Supplies, $71.76; Cash-Wa Dist, Food, $10,375.43; Century Business Products, Copier Payment, $2,890.37; Chase Cards, Supplies, $3,023.69; Children’s Care Hospital & School, Tuition, $4,875.00; Children’s Home Society, Tuition, $3,224.93; Susana Chonay Morales, Background Check, $43.25; Churchill Manolis Freeman Kludt Burns, Attorney Fees, $121.97; City of Milbank, Water/Sewer, $1,798.86; Candee Cloos, Professional Services, $200.00; Cole Papers, Supplies, $418.20; Commercial Kitchen Services, Repairs, $4,910.01; Co-op Architecture, Professional Services, $6,482.00; DeFea Transportation, Busing, $75,741.48; Freda DeJong, Background Check, $43.25; Jodi Doucette, Refund, $59.65; East Side Jersey Dairy, Milk, $2,244.80; Karen Elias, Refund, $17.85; EMC Insurance, Insurance, $66.00; Johanna Fischer, Travel, $280.00; Foerster Testing Limited, Professional Services, $3,360.00; Food-N-Fuel, Fuel, $1,190.91; Lisa Forrette, Per Diem, $94.00; G&R Controls, Repairs, $12,148.03; Grant County Review, Publications, $181.00; Andrea Hagen, Professional Services, $1,000.00; Hamlin Educational Center, Registration, $50.00; Hasslen Construction, Building Project, $511,981.31; Health Equity, HSA Fees, $76.00; Hillyard Inc, Supplies, $12,080.34; Imprest Fund, Registration, $450.00; Imprest Fund, Professional  Services, $1,595.00; Imprest Fund, Travel, $1,604.00; Innovative Office Solutions, Desks/Chairs, $6,426.00; ITC Phone Service, $316.73; Barb Janssen, Refund, $62.60; Audra Johnson, Background Check, $43.25; Sara Johnson, Professional Services, $200.00; Jostens, Supplies, $904.15; Michelle Kanthak, Refund, $150.00; Kibble Equipment, Repairs, $107.08; Mary Kinder, Supplies, $305.00; Kiwanis Club, Professional Service, $80.00; Emily Kretzschmar, Refund, $150.00; Dolly Lenards, $252.00; Linde Gas & Equipment, Supplies, $718.27; Shelly Loehrer, Professional Services, $200.00; Eliza Loeschke, Refund, $154.49; Madison School District, Registration, $80.00; Nancy Meyer, Per Diem, $94.00; Midland Publishing & Printing, Advertising, $148.82; Milbank Community Transit, Busing, $3,551.00; Milbank FFA Club, National Travel, $1,241.22; Twila Mursu, Refund, $42.00; NCS Pearson, Supplies, $142.20; Nelson Electric, Repairs, $462.66; Julie Nolz, Supplies, $11.75; Northwestern Energy, Natural Gas, $2,409.47; Oaktree Products, Repairs, $87.51; Office Advantage, Printer Maintenance, $330.55; O’Reilly, Supplies, $17.05; Ortonville Public Pool, Admission, $240.00; OtterTail Power, Lights/Power, $25,498.68; Parent, Mileage, $571.20; Parent, Mileage, $13.26; Lorena Pedraza Lozano, Per Diem, $94.00; Popp Binding, Supplies, $244.98; Prairie Lakes Healthcare System, Professional Services, $145.00; Quality Inn & Suites, Lodging, $760.00; Deb Rausch, Professional Services, $1,090.25; Redlinger Bros Plumbing & Heating, Repairs, $2,114.29; Dayta Rodriguez Gonzalez, Professional Services, $48.00; Roncalli High School, Registration, $41.08; Runnings, Supplies, $85.11; Sarlettes, Repairs, $419.68; SD Dept of Human Services, Residential Services, $8,023.01; Annalies Seffrood, Refund, $125.85; Jhoselim Serrano, Professional Services, $40.00; June Skovbo, Per Diem, $94.00; Karen Smith, Refund, $33.95; SNASD, Registration, $330.00; St Lawrence School, Registration, $600.00; Star Laundry & Dry Cleaners, Cleaning Service, $1,910.70; Street Graphex, Awards, $106.33; Laura Streich, Supplies, $100.00; Magen Thyne, Per Diem, $94.00; Time Management Systems, Software, $87.00; Michael Trapp, Refund, $275.00; Tri State Water, Supplies, $63.50; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $3,765.71; Deb Underwood, Per Diem, $94.00; US Bank, Agent Fee, $825.00; US Foods, Food, $7,285.89; Shana Vander Grift, Background Check, $43.25; Sherri Veen, Per Diem, $94.00; Verizon Wireless, Phone Service, $102.48; Chely Wellnitz, Refund, $28.15; Whetstone Home Center, Supplies, $1,408.84; Whetstone Sanitation, Garbage Collection, $1,757.25; Sarah Whipkey, Professional Services, $200.00; Andrea Wiese, Professional Services, $292.00; Laurie Wollschlager, Refund, $10.15; Zems Inc, Repairs, $150.00.

• Approve Repayment of Promissory Notes from Special Education to General Fund for $501,500.

Motion by Christensen and seconded by Stengel to approve the Return-to-Learn Plan.  Motion carried. 4-0

Motion by Seffrood and seconded by Christensen to approve out-of-state travel to the Twin Cities for FFA.  Motion carried. 4-0

Motion by Stengel and seconded by Seffrood to approve out-of-state travel for the Dairy Cattle Judging team to Madison, WI for the World Dairy Expo.  Motion carried. 4-0

Motion by Christensen and seconded by Stengel to approve out-of-state travel for the Dairy Cattle Judging team to the National FFA Convention.  Motion carried. 4-0

Motion by Stengel and seconded by Seffrood to approve the hiring of Marina Johnson as a Teacher.  Motion carried. 4-0

Motion by Christensen and seconded by Seffrood to accept the resignation of Laura Garay Flores as para-professional.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen to approve the hiring of Steve Stemsrud as a MS/Assistant Wrestling Coach at a salary of $3,954.  Motion carried. 4-0

Motion by Seffrood and seconded by Stengel to approve the hiring of Lauren Hill as school nurse at $31 per hour.  Motion carried. 4-0

Motion by Christensen and seconded by Seffrood to approve the hiring of Freda DeJong as a Food Service Worker at a wage of $15.50 per hour.  Motion carried. 4-0

Motion by Stengel and seconded by Seffrood to approve the hiring of Susana Chonay Morales as a Custodian at $16.50 per hour.  Motion carried. 4-0

Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, Middle School Principal, Athletic Director, Ryan Scoular, and Marie Ivers, Special Services Director.

Superintendent Downes reported on the following:

• SBSD/SASD Joint Convention

• End of Year Sign Off

• Summer Projects Update

• CTE Expansion Project

Motion by Christensen and seconded by Seffrood to set the date of the Budget Hearing to be at 6:00 PM on July 10, 2023.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen to enter executive session at 6:15 PM to discuss student matters pursuant to SDCL 1-25-2.2.  Motion carried. 4-0

Chairman Schwandt declared executive session over at 6:44 PM and regular session resumed.

Motion by Stengel and seconded by Seffrood to adjourn at 6:46 PM.  Motion carried. 4-0 

The next meeting of the Milbank School Board will be held Monday, July 10, 2023 at 6:00 PM in the Board Room of the High School Building starting with the Budget Hearing with the regular meeting following immediately afterward. 

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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