Milbank School District Board Proceedings – November 13, 2023

Published by admin on Tue, 11/28/2023 - 2:52pm

Milbank School District Board Proceedings

November 13, 2023

President Schwandt called the meeting to order at 6:00 p.m. in the Board Room of the high school building. Members present were Thue, Seffrood, Schwandt, Steffensen and Christensen. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Emelia Enquist, Kathy Ward, Robin Schuelke, Dan Snaza, Ryan Scoular, Pat DeFea and students representing Educator’s Rising.

Motion by Thue and seconded by Christensen to approve the agenda as presented. Motion carried 5-0.

No one addressed the board during the Community Input Session.

Robin Schuelke representing the Milbank Education Association awarded Pat DeFea with the True Friends of Education award. Pat has transported students for the past 29 years.

Students in the Educator’s Rising explained what the organization is about, gave a brief overview of events for the year as well as gave reasons why they enjoy being in the organization.

Other Discussion Items: District Valuation, COVID-19, Legislative Agenda/State Supt. Meeting, and Fleet Summary.

Motion by Seffrood and seconded by Steffensen to approve the consent agenda. Motion carried 5-0.

Items included were:

• Approve minutes of October School Board Meeting.

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 10-1-23, $1,642,390.98. Revenues: Taxes, $59,682.22; Interest, $480.84; Admissions, $7,292.00; Local Misc, $14,618.03; County Apportionment, $18,469.36; State Aid, $325,548.00; Other State Revenue, $387.00; Federal Sources, $158,732.00. Expenditures: Salaries-Instructional, $343,441.18; Salaries-Support Services, $132,289.13; Salaries-Co-curricular, $25,325.57; Benefits-Instructional, $91,090.35; Benefits-Support Services, $42,437.49; Benefits-Co-curricular, $4,929.93; Purchased Services, $127,805.73; Supplies, $49,517.57; Capital Acquisitions, $9,301.52; Other, $120.00. Journal Entries, ($195,000.00). Balance 10-31-23, $1,206,341.96.

Capital Outlay Fund: Balance 10-1-23, $1,471,444.84. Revenues: Taxes, $29,635.37; Interest, $430.79; Federal Sources, $324,833.00. Expenditures: Purchased Services, $17,299.57; Supplies, $93,560.56; Capital Acquisitions, $566.49. Journal Entries, ($738,000.00). Balance 10-31-23, $976,917.38.

Special Education Fund: Balance 10-1-23, $2,005.51. Revenues: Taxes, $26,445.46; Interest, $0.59. Expenditures: Salaries-Instructional, $122,725.87; Salaries-Support Services, $26,286.80; Benefits-Instructional, $34,267.10; Benefits-Support Services, $8,718.54; Purchased Services, $27,180.52; Supplies, $1,556.50. Journal Entries, $195,000.00. Balance 10-31-23, $2,716.23. Promissory Notes to General Fund, $315,000.00.

Bond Redemption Fund: Balance 10-1-23, $368,426.79. Revenues: Taxes, $17,761.99; Interest, $107.86. Balance 10-31-23, $386,296.64.

Capital Projects Fund: Balance 10-1-23, $23,210.27. Revenues: Interest, $2,673.09. Expenditures: Capital Acquisitions, $762,526.81; Other, $1,333.00. Journal Entries, $738,000.00. Balance 10-31-23, $23.55.

Lunch Fund: Balance 10-1-23, $198,161.99. Revenues: Student Meals, $44,859.40; Adult Meals, $4,027.95; Ala Carte Sales, $1,859.35; Misc Income, $146.00; Federal Sources, $44,669.69. Expenditures: Salaries-Support Services, $38,416.24; Benefits-Support Services, $11,054.78; Purchased Services, $202.54; Supplies, $58,258.83. Balance 10-31-23, $185,791.99.

Enterprise Fund: Balance 10-1-23, $21,220.47. Revenues: OST Fees, $8,625.06. Expenditures: Salaries-Support Services, $8,444.00; Benefits-Support Services, $1,751.00; Purchased Services, $102.64; Supplies, $468.97. Balance 10-31-23, $19,079.21.

Trust & Agency Fund: Balance 10-1-23, $579,631.86. Revenues, $186,464.02; Expenditures, $171,186.19. Balance 10-31-23, $594,909.69.

• Approval of Bills presented for payment.

Bills Presented for Payment: Advanced Technologies, Supplies, $57.00; Allied 100, Supplies, $157.50; Al’s Body Shop, Maintenance, $300.00; Amazon Capital Services, Supplies, $5,237.83; Brenda Anderson, Professional Services, $45.00; Berens Grocery, Supplies, $206.38; Big Stone Therapies, Professional Services, $26,415.35; Bimbo Bakeries, Bread, $1,592.50; BMO Harris Card, Supplies/Postage, $9,093.49; Carolina Biological Supply, Supplies, $285.87; Cash-Wa Dist, Food, $32,526.44; Century Business Products, Supplies, $6,544.49; Chase Card, Supplies/Travel, $9,515.56; Jose Chen, Interpreting, $240.00; Children’s Care Hospital & School, Tuition, $19,380.00; Sandra Christensen, Supplies, $28.65; Churchill Manolis Freeman Kludt & Burns, Attorney Fees, $148.00; City of Milbank, Water/Sewer, $1,914.40; Coates Piano Service, Repairs, $725.00; Cole Papers, Supplies, $691.48; Sara Colombe, Per Diem, $240.00; Comfort Inn & Suites, Staff Travel, $111.11; Co-Op Architecture, Building Project, $9,723.00; Dakota Potters, Supplies, $1,207.50; DeFea Transportation, Busing, $80,473.16; Miranda Dunnihoo, Coaching Classes, $70.00; East Side Jersey Dairy, Milk, $3,675.28; Sandra Fonder, Interpreting, $220.00; Food-N-Fuel, Fuel, $2,040.80; G&R Controls, $10,715.80; Darci Ganske, Supplies, $100.00; Grant County Review, Advertising, $140.00; Grant Roberts Ambulance Service, Athletic Standby, $600.00; Andrea Hagen, Professional Services, $1,500.00; Hasslen Construction, Building Project, $423,526.82; Health Equity, HSA Fees, $78.00; Hillyard, Supplies, $11,316.74; Holiday Inn Express & Suites, Staff Travel, $99.00; Imprest Fund, Registration, $384.94; Imprest Fund, Professional Services, $6,989.06; Imprest Fund, Travel, $608.00; Imprest Fund, Supplies, $107.54; Integrated Technology & Security, Supplies, $908.00; ITC, Phone Service, $278.50; Jostens, Yearbook, $4,927.90; JW Pepper, Supplies, $1,012.03; KONE Inc, Maintenance, $230.49; Janelle Korstjens, Supplies, $91.53; Dolly Lenards, Professional Services, $45.00; Linde Gas & Equipment, Equipment, $2,395.22; McGraw Hill, Workbooks, $80.58; Nancy Meyer, Per Diem, $308.00; Midland Publishing & Printing, Advertising, $403.56; Milbank Community Transit, Bus Service, $450.00; Milbank High School, Athletic Stands, $250.00; Milbank School Lunch, Adult Meals, $2,794.35; Milbank School Lunch, Student Workers, $90.00; NCS Pearson, Supplies, $245.70; Nelson Electric, Repairs, $2,003.32; Northwestern Energy, Natural Gas, $1,685.34; Office of Weights & Measures, Scale Certification, $112.00; OtterTail Power, Lights/Power, $19,384.51; Oxygen Service Company, Supplies, $1,799.16; Parent, Mileage, $255.00; Parent, Mileage, $255.00; Larry Raineri, Professional Services, $540.00; Deborah Rausch, Professional Services, $1,418.44; Really Great Reading, Renewal, $297.00; Rochester 100, Supplies, $23.97; Rosholt School District, Perkins Travel, $309.82; Runnings Supply, Supplies, $373.51; Herendira Salazar Fuentes, Interpreting, $560.00; Sarlettes Music, Repairs, $1,339.61; SASD, Registration, $900.00; Scholastic Magazines, Subscription, $219.73; School Specialty, Desks, $5,180.75; Elizabeth Schulte, Professional Services, $776.77; Miriam Schwenn, Staff Travel, $70.90; SD Dept of Human Services, Residential Services, $22,797.68; SD DOE Child and Adult Nutrition, Food, $3,542.86; SDHSAA, Supplies, $16.00; Jhoselim Serrano, Interpreting, $220.00; SHI International, Software, $6,125.88; Sisseton School District, Entry Fee, $30.00; Conner Snaza, Coaching Class, $35.00; Suzanne Souza, Per Diem, $240.00; Star Laundry & Dry Cleaning, Cleaning Service, $655.64; Nicole Stengel, Per Diem, $40.00; Street Graphex, Supplies, $1,735.83; Sysco-North Dakota, Food, $22,898.22; Christine Townsend, Per Diem, $40.00; Eric Townsend, Staff Travel, $85.81; Tri State Water, Water/Cooler, $71.95; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Supplies, $265.24; Twin Valley Tire, Maintenance, $367.21; Valley Office Products, Supplies, $405.33; Verizon Wireless, Phone Service, $102.74; Waterford Research Institute, Software, $280.00; Whetstone Home Center, Supplies, $230.10; Whetstone Sanitation, Garbage Collection, $3,132.90; Zems Inc, Repairs, $110.00.

• Approve Promissory Note to Special Ed From General Fund of $195,000

• Approve Transfer from Capital Projects from Capital Outlay of $738,000.

Motion by Christensen and seconded by Thue to accept the resignation of Troy Gauer as Assistant Football Coach. Motion carried 5-0.

Motion by Steffensen and seconded by Seffrood to accept the resignation of Brian Allmendinger as Head Football Coach. Motion carried 5-0.

Motion by Thue and seconded by Christensen to accept the resignation of Nicole Berg as Assistant Volleyball Coach. Motion carried 5-0.

Motion by Seffrood and seconded by Steffensen to accept the resignation of Emily Huizenga as a paraprofessional. Motion carried 5-0.

Motion by Christensen and seconded by Seffrood to accept the resignation of Amber Siderwicz as a para-professional. Motion carried 5-0.

Motion by Thue and seconded by Steffensen to accept the resignation of Freda DeJong. Motion carried 5-0.

Motion by Steffensen and seconded by Thue to approve the surplus of old monitors, Chromebooks and computers for disposal. Motion carried 5-0.

Motion by Seffrood and seconded by Thue to appoint Richard Schwandt to the Legislative Action Network. Motion carried 5-0.

Motion by Seffrood and seconded by Thue to approve Bonita Spiering as a Volunteer for Debate. Motion carried 5-0.

Motion by Steffensen and seconded by Christensen to approve the hiring of Jason Settje as Dishwasher at $15.50 per hour. Motion carried 5-0.

Motion by Christensen and seconded by Thue to approve the hiring of Ashley Kohn as Para-professional at a rate of $15.55 per hour. Motion carried 5-0.

Motion by Thue and seconded by Steffensen to approve the following policies: JFC, JFCE-E(1), JFCE-E(2), and JFCE-E(3). Motion carried 5-0.

Motion by Thue and seconded by Christensen to approve the 2024-25 School Calendar. Motion carried 5-0.

Reports were received by Middle School Principal/AD, Ryan, Scoular, High School Principal, Dan Snaza, David Graf, Elementary Principal, and Special Services Director, Marie Ivers.

Superintendent Downes reported on the following:

1. Building Project Update

2. Roof Report

3. SPED Review

4. Supply Chain Assistance - $27,071.30

5. SDUSA Fall Retreat Notes

Motion by Seffrood and seconded by Thue to enter executive session at 6:42 p.m. Motion carried 5-0.

Chairman Schwandt declared executive session over at 8:06 p.m. and regular session resumed.

Motion by Seffrood and seconded by Thue to adjourn at 8:07 p.m. Motion carried 5-0.

The next School Board meeting is set for Monday, December 11, 2023 at 6:00 p.m. in the Board Room of the High School Building.

/s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer,