Milbank School District Board Proceedings – October 2, 2023

October 2, 2023

President Schwandt called the meeting to order at 6:00 PM in the Board Room of the high school building.  Members present were Thue, Seffrood, Schwandt, and Steffensen. Christensen was absent.  Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Emelia Enquist, Kathy Ward, Nicole Stengel, Marie Ivers, Dan Snaza, David Graf, Ryan Scoular, and Hannah Rick.

Motion by Seffrood and seconded by Thue to approve the agenda as presented.  Motion carried. 4-0

No one addressed the board during the Community Input Session.

Other Discussion Items: 2024-2025 Calendar and COVID-19 in the District.

Motion by Thue and seconded by Steffensen to approve the consent agenda.  Motion carried. 4-0

Items included were: 

• Approve minutes of September School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 9-1-23, $2,120,976.30. Revenues: Taxes, $10,335.42; Local Misc, $12,896.08; County Apportionment, $211.85; State Aid, $325,428.00; Federal Sources, $74,422.00. Expenditures: Salaries-Instructional, $337,665.77; Salaries-Support Services, $135,330.40; Salaries-Co-curricular, $25,325.57; Benefits-Instructional, $89,230.75; Benefits-Support Services, $42,365.59; Benefits-Co-curricular, $4,609.26; Purchased Services, $94,340.94; Supplies, $58,747.69; Other, $963.00. Journal Entries, ($120,000.00). Balance 9-30-23, $1,635,690.68.

Capital Outlay Fund: Balance 9-1-23, $1,625,223.55. Revenues: Taxes, $6,517.89; Federal Sources, $38,486.00. Expenditures: Purchased Services, $9,027.13; Supplies, $173,851.03; Capital Acquisitions, $16,301.90. Balance 9-30-23, $1,471,047.38.

Special Education Fund: Balance 9-1-23, $120,698.31. Revenues: Taxes, $5,816.85; Federal Sources, $21.00. Expenditures: Salaries-Instructional, $126,070.48; Salaries-Support Services, $28,071.84; Benefits-Instructional, $34,168.28; Benefits-Support Services, $8,747.33; Purchased Services, $42,501.68; Supplies, $5,001.40. Journal Entries, $120,000.00. Balance 9-30-23, $1,975.15. Promissory Notes to General Fund: $120,000.00.

Bond Redemption Fund: Balance 9-1-23, $364,471.45. Revenues: Taxes, $3,866.21. Balance 9-30-23, $368,337.66.

Capital Projects Fund: Balance 9-1-23, $483,994.03. Expenditures: Capital Acquisitions, $465,788.45. Balance 9-30-23, $18,205.58. 

Lunch Fund: Balance 9-1-23, $242,377.14. Revenues: Student Meals, $15,901.22; Adult Meals, $3,840.65; Ala Carte Sales, $2,069.47; Misc Income, $961.08; Federal Sources, $20,289.91. Expenditures: Salaries-Support Services, $37,052.81; Benefits-Support Services, $11,740.39; Purchased Services, $53.00; Supplies, $41,351.38. Balance 9-30-23, $195,241.89. 

Enterprise Funds: Balance 9-1-23, $24,471.68. Revenues: OST Fees, $8,728.97. Expenditures: Salaries-Support Services, $8,461.00; Benefits-Support Services, $1,776.00; Purchased Services, $582.62; Supplies, $1,160.72. Balance 9-30-23, $21,220.47.

Custodial Accounts Fund: Balance 9-1-23, $544,527.19. Revenues, $55,321.43; Expenditures, $36,257.37. Balance 9-30-23, $563,591.25. 

• Approval of Bills presented for payment.

Bills Presented for Payment: AED Superstore, Supplies, $118.22; Amazon Capital Services, Supplies, $5,617.19; Brenda Anderson, Professional Services, $577.71; Andor Inc, Repairs, $1,880.00; Arrowwood Resort, Staff Travel, $333.60; Mari Athey, Background Check, $43.25; Bent Arrow Archery Range, Professional Services, $554.44; Berens Grocery, Supplies, $395.81; Diane Berkner, Professional Services, $24.00; Big Stone Therapies, Athletic Training, $3,000.00; Bimbo Bakeries, Bread, $1,306.05; Bituminous Paving, Asphalt Patching, $3,915.00; Blick Art Materials, Supplies, $186.50; BMO Harris, Supplies, $6,213.59; Carolina Biological Supply, Supplies, $2,398.61; Cash-Wa Dist, Food, $36,074.71; Century Business Products, Copier Payments, $2,174.85; Chase Cards, Supplies, $11,869.82; Children’s Care Hospital & School, Tuition, $8,025.00; Children’s Home Society, Tuition, $5,101.56; Churchill Manolis Freeman, Kludt & Burns, Attorney Fees, $160.00; City of Milbank, Water/Sewer, $1,914.40; City of Milbank, Practice Field Upkeep, $510.00; Commercial Kitchen Services, Equipment Repairs, $1,701.76; Co-op Architecture, Building Project, $6,482.00; Culinex, Supplies, $136.95; Dakota Fence, Installation, $7,325.00; DeFea Transportation, Busing, $81,334.30; Dramatic Publishing, Drama Supplies, $317.23; Miranda Dunnihoo, Background Check, $43.25; East Side Jersey Dairy, Milk, $3,770.04; Flinn Scientific, Supplies, $119.80; Food-N-Fuel, Fuel, $1,365.93; G&R Controls, Repairs, $524.50; Gopher, Supplies, $2,002.90; Grant County Review, Publications, $681.34; Grant Roberts Ambulance Service, FB Game Standby, $400.00; Travis Graves, Professional Services, $528.00; Yanet Guillen Guijosa, Background Check, $43.25; Andrea Hagen, Professional Services, $875.00; Hanover Insurance, Building Insurance, $1,333.00; Hasslen Construction, Building Project, $756,044.81; Health Equity, HSA Fees, $82.00; Lauren Hill, Background Check, $43.25; Hillyard Inc, Supplies, $4,140.63; Houghton Mifflin, Workbooks, $6,341.93; Imprest Fund, Travel, $360.00; Imprest Fund, Registration, $817.25; Imprest Fund, Officiating Fees, $2,450.00; Innovative Office Solutions, Furniture, $42,040.26; ITC, Phone Service, $276.37; Sara Johnson, Professional Services, $40.00; JW Pepper, Supplies, $33.79; Kelly’s Kutters, Grounds Upkeep, $1,275.00; Mary Kinder, Supplies, $48.89; KXLG-FM, Advertising, $225.00; Macksteel Warehouse, Supplies, $635.35; McGraw Hill, Workbooks, $134.37; Nancy Meyer, Staff Travel, $72.47; Mid-American Research Chemical Corp, Supplies, $915.52; Midland Publishing & Printing, Advertising, $145.78; Milbank Community Transit, Busing, $442.00; Milbank School District, Chromebook Fees, $50.00; Milbank School Lunch, Student Workers, $87.00; NCS Pearson, Testing Supplies, $290.50; Julie Nolz, Supplies, $21.62; NE Technical HS, Dues, $120.00; Northwestern Energy, Natural Gas, $1,269.22; Kelly O’Farrell, Lunch Refund, $106.10; Office Advantage, Printer Supplies, $22.47; OtterTail Power, Lights/Power, $27,501.94; Parent, Mileage, $382.50; Deborah Rausch, Professional Services, $1,262.69; Tammy Rieger, Supplies, $38.96; Riverside Technologies, Equipment, $34,541.56; Runnings, Supplies, $46.38; Herendira Salazar Fuentes, Translating Services, $290.00; Sarlettes Music, Repairs/Supplies, $1,450.45; Savvas Learning Co, Workbooks, $745.36; School Datebooks, Supplies, $502.48; School Specialty, Supplies, $333.47; SD Dept of Human Services, Residential Services, $12,348.74; SD DOE Child & Adult Nutrition Services, Food, $2,977.74; SD FFA Assoc, Dues, $1,880.00; Jhoselim Serrano, Translating Services, $200.00; Sisseton School District, Staff Travel, $821.09; Smartsense by Digi, Software, $500.00; Stan Houston Equipment, Perkins Equipment, $9,301.52; Stanbury Uniforms, Supplies, $145.40; Star Laundry Dry Cleaners, Supplies, $465.41; Nicole Stengel, Fuel, $101.09; Sysco-North Dakota, Food, $13,199.11; Teacher Created Resources, Supplies, $115.23; Time Management Systems, Software Renewal, $3,798.00; Tri State Water, Water/Cooler, $151.30; TSA Consulting, $50.00; Valley Office Products, Supplies, $449.23; Gentrie Vatthauer, Background Check, $43.25; Verizon Wireless, Phone Service, $102.64; Kathleen Weber, Background Check, $43.25; Whetstone Home Center, Supplies, $213.88; Whetstone Sanitation, Portable Toilet, $265.50; Whimsy on Main, Books, $799.99; Zems Inc, Supplies, $1,859.00. 

Motion by Seffrood and seconded by Thue to accept the resignation of John Madsen as a Para-professional.  Motion carried. 4-0

Motion by Steffensen and seconded by Seffrood to appoint Richard Schwandt to the ASBSD Delegate Assembly.  Motion carried. 4-0

Motion by Thue and seconded by Steffensen to approve the Snow Day Plan for 2023-24.  Motion carried. 4-0.  

Snow Day Plan: 

The First 2 Snow Days will not be made up. 

The next three snow days would be made up as follows: May 15, May 16, and May 17. 

• A review of any additional snow days will be conducted at the March board meeting.

• Subsequent snow days would only be made up if the minimum number of required hours is not met.

• Late starts and early dismissals would only be made up if the minimum number of required hours were not met.

Motion by Steffensen and seconded by Thue to approve the amended contract for Karleen Thomas to $35,696.

Reports were received by Middle School Principal/AD, Ryan, Scoular, High School Principal, Dan Snaza, David Graf, Elementary Principal, and Special Services Director, Marie Ivers.

Superintendent Downes reported on the following:

1. 2023-24 Enrollment

2. PRF

3. Crisis Management Plan

4. Construction Updates

Motion by Seffrood and seconded by Thue to adjourn at 6:30 PM.  Motion carried. 4-0 

The next School Board meeting is set for Monday, November 13, 2023 at 6:00 PM in the Board Room of the High School Building. New Staff Meet and Greet will be prior to the meeting at 5:15 PM. 

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

Published once at an approximate cost of $93.91 and can be viewed free of charge at www.sdpublicnotices.com.