Milbank School District Board Proceedings – May 8, 2023

May 8, 2023

President Schwandt called the meeting to order at 6 p.m. in the Board Room of the high school building.  Members present were Christensen, Schwandt, Seffrood, Thue and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer also attended.  Administration present were Ryan Scoular, David Graf, Marie Ivers and Dan Snaza.

Motion by Christensen and seconded by Thue to approve the agenda with the addition of Action Item O. Approve the Hiring of Kim Kort as a Classroom Teacher.  Motion carried. 5-0

No one addressed the Board during the Community Input Session.

HOSA advisor Johanna Fischer gave a summary of the HOSA program accomplishments during the school year.  Thirty-two students competed at the state event either in person or online.  Skyler Skoog, Julia Wiik, Jaclyn Wiik, Kiera Steffen, Stella Wendland and Olivia Wendland have qualified for the International Leadership Conference in Dallas, Texas June 21, 2023, through June 24, 2023. 

Discussion Item: COVID, Preliminary 2023-24 General Fund, Special Education, and Capital Outlay Budgets.

Motion by Thue and seconded by Christensen to approve the consent agenda.  Motion carried. 5-0

Items included were:

• Approve minutes of the March School Board Meetings.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 4-1-23, $764,470.14. Revenues: Taxes, $152,499.80; Tuition, $25,948.53; Interest, $205.42; Admissions, $3,063.50; Local Misc, $3,262.05; County Apportionment, $9,728.28; State Aid, $270,024.00; Federal Sources, $58,292.20. Expenditures: Salaries-Instructional, $305,675.79; Salaries-Support Services, $119,087.25; Salaries-Co-curricular, $22,217.28; Benefits-Instructional, $83,070.13; Benefits-Support Services, $38,491.08; Benefits-Co-curricular, $3,469.28; Purchased Services, $124,272.60; Supplies, $29,322.00; Other, $573.00. Journal Entries, ($100,000.00). Balance 4-30-23, $461,315.51.

Capital Outlay Fund: Balance 4-1-23, $2,069,042.06. Revenues: Taxes, $104,963.02; Interest, $555.54; Misc Income, $3,797.13. Expenditures: Purchased Services, $11,627.10; Supplies, $25,907.73; Capital Acquisitions, $34,069.75; Other, $600.00. Balance 4-30-23, $2,106,153.17.

Special Education Fund: Balance 4-1-23, $608.29. Revenues: Taxes, $93,671.68; IDEA Flowthrough, $22,374.00. Expenditures: Salaries-Instructional, $104,311.13; Salaries-Support Services, $22,818.08; Benefits-Instructional, $28,907.32; Benefits-Support Services, $7,609.91; Purchased Services, $52,011.37; Supplies, $782.07. Journal Entries, $100,000.00. Balance 4-30-23, $214.09. Promissory Notes to General Fund, $501,500.00.

Bond Redemption Fund: Balance 4-1-23, $621,662.45. Revenues: Taxes, $62,924.72; Interest, $166.92. Balance 4-30-23, $684,754.09. 

Capital Projects Fund: Balance 4-1-23, $2,411,476.95. Revenues: Interest, $9,497.04. Expenditures: Capital Acquisitions, $86,520.92. Balance 4-30-23, $2,334,453.07. 

Lunch Fund: Balance 4-1-23, $275,852.04. Revenues: Student Meals, $20,697.28; Adult Meals, $3,162.60; Ala Carte Sales, $1,771.46; Misc Income, $173.31; Federal Sources, $36,590.43. Expenditures: Salaries-Support Services, $29,908.50; Benefits-Support Services, $9,601.14; Purchased Services, $918.79; Supplies, $45,496.12; Capital Acquisitions, $2,795.08. Balance 4-30-23, $249,527.49. 

Enterprise Fund: Balance 4-1-23, $41,206.90. Revenues: Tuition, $10,500.00; OST Fees, $6,756.08. Expenditures: Salaries-OST, $6,710.83; Benefits-OST, $1,483.29; Purchased Services, $192.54; Supplies, $759.42. Balance 4-30-23, $49,316.90.

Trust & Agency Fund: Balance 4-1-23, $548,038.20. Revenues, $30,172.73; Expenditures, $33,865.18. Balance 4-30-23, $544,345.75.

• Approval of Bills presented for payment.

Bills Presented for Payment: Aberdeen Roncalli, Registration, $60.00; Advanced Technologies, Supplies, $50.00; Amazon Capital Services, Supplies, $1,343.82; Berens Grocery, Supplies, $276.90; Big Stone Therapies, $23,260.45; Bimbo Bakeries, Food, $553.45; BMO Harris Card, Supplies, $3,819.61; Cash-Wa Dist, Food, $15,804.50; Central Methodist Church, Rental, $200.00; Century Business Products, Copier Payment, $3,040.13; Chase Card, Supplies/Travel, $2,567.21; Children’s Care Hospital & School, Tuition, $2,275.00; Children’s Home Society, Tuition, $2,448.91; City of Milbank, Water/Sewer, $1,506.00; Club House Hotel & Suites, Staff Travel, $ 617.76; Cole Papers, Supplies, $1,217.50; DeFea Transportation, Busing, $78,557.79; Dell Rapids School District, Entry Fee, $36.00; East Side Jersey Dairy, Milk, $3,151.74; Flower Shoppe, Supplies, $144.00; Food-N-Fuel, Fuel, $1,236.86; G&R Controls, Repairs, $120.00; Laura Garay Flores, Professional Services, $40.00; Katie Gilmore, Staff Travel, $302.22; Glacial Lakes Powersports, Registration, $50.00; Grant County Review, Publications, $273.80; Travis Graves, Professional Services, $200.00; Andrea Hagen, Professional Services, $1,300.00; Hasslen Construction, Building Project, $472,332.40; Hauff Mid-America Sports, Supplies, $1,601.63; Health Equity, HSA Fees, $72.00; Hillyard, Repairs, $1,181.75; Imprest Fund, Registration, $322.00; Imprest Fund, Professional Services, $155.26; ITC, Phone Service, $288.31; JW Pepper, Supplies, $224.13; KONE Inc, Maintenance, $230.49; Robert Kwasniewski, Professional Services, $248.00; Lakeview Public Schools, Entry Fee, $100.00; Macksteel Warehouse, Supplies, $51.16; Mid-American Research Chemical, Supplies, $1,727.87; Midland Publishing & Printing, Advertising, $127.56; Milbank School Lunch Program, Supervisor Meals, $3,806.70; Milbank School Lunch, Student Workers, $143.00; Nelson Electric, Repairs, $1,996.60; Northeast Conference, Meeting, $85.35; Northwestern Energy, Natural Gas, $5,136.75; Oaktree Products, Repairs, $90.07; O’Connor Company, Repairs, $849.99; Office Advantage, Printer Maintenance, $301.77; Ortonville Area Health Services, Evaluation, $2,856.00; OtterTail Power Co, Lights/Power, $30,561.16; Parent, Mileage, $571.20; Parent, Mileage, $119.34; Deborah Rausch, Professional Services, $1,312.75; Dayta Rodriguez Gonzalez, Professional Services, $40.00; Roy’s Sport Shop, Jerseys, $45.98; Runnings, Supplies, $404.35; Herendira Salazar Fuentes, Background Check, $43.25; Sarlettes Music, Repairs, $621.92; SASD, Conference Reg, $200.00; William Sawinsky, Professional Services, $200.00; SCASD, Registration, $80.00; Schwandt Law Prof, Attorney Fees, $31.25; SD Dept of Labor, Unemployment, $1,730.00; SD Dept of Human Services, Residential Services, $8,290.44; Jhoselim, Serrano, Professional Services, $40.00; Sisseton High School, Track Entry, $150.00; Diana Snaza, Supplies, $100.00; Southeast Area Cooperative, Registration, $400.00; Star Laundry & Dry Cleaners, Cleaning Service, $381.03; Steffenson Properties, Apt Rent, $600.00; Steven Stemsrud, Travel, $33.85; Street Graphex, Jerseys, $425.36; Sysco-North Dakota, Food, $6,359.90; Taylor Music, Drum Set, $4,535.00; Time Management Systems, Software, $97.50; Tri State Water, Supplies, $80.30; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Supplies, $191.70; US Foods, Food, $10,134.32; Verizon Wireless, Phone Service, $102.48; Whetstone Home Center, Supplies, $253.37; Whetstone Sanitation, Garbage Collection, $1,491.00.

• Approve Promissory Note to Special Education from General Fund for $111,000.

Motion by Seffrood and seconded by Stengel to vote for Adam Shaw as Division III Representative for the SDHSAA Board of Directors. Motion carried. 5-0

Motion by Christensen and seconded by Thue to vote for Randy Hartmann as Large School Board of Education member for the SDHSAA Board of Directors. Motion carried. 5-0

Motion by Stengel and seconded by Thue to vote “Yes” on SDHSAA Amendment #1. Motion carried. 5-0

Motion by Seffrood and seconded Christensen to vote “Yes” on SDHSAA Amendment #2. Motion carried. 5-0

Motion to approve out-of-state travel to the National HOSA convention in Dallas, TX and to increase student allocation for national events from $300 to $500 for the remainder of FY2023. Motion carried. 5-0

Motion by Christensen and seconded by Seffrood to approve the hiring of Brody Gilbertson as an assistant football coach. Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the hiring of William Parry as middle school basketball coach. Motion carried. 5-0

Motion by Seffrood and seconded by Thue to approve a waiver from Administrative Rule 24:43:08:01 to allow Brigette Downes to be hired as a special education teacher for the district.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to accept the resignation of Brigette Downes as a para-professional. Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the hiring of Brigette Downes as a special education teacher.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to accept the resignation of Sharon Bogenreif as middle school student council advisor. Motion carried. 5-0

Motion by Seffrood and seconded by Thue to accept the resignation of Brad Olson from all of his positions. Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve the surplus of the K-5 Journey English Series for disposal. Motion carried. 5-0

Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, Middle School Principal, Athletic Director, Ryan Scoular, and Marie Ivers, Special Services Director.

Superintendent Downes reported on the following:

• ASBSD/SASD Joint Convention

• Graduation May 14

• May 22 Reception

• Special Olympics

• Top 20 August 14 and 15

• CTE Expansion Project

• Football Field

Motion by Stengel and seconded by Christensen to enter executive session at 6:59 PM to discuss personnel matters and negotiations pursuant to SDCL 1-25-2.1 and SDCL 1-25-2.4.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8 p.m. and regular session resumed.

Motion by Stengel and seconded by Christensen to adjourn 8:02 p.m. Motion carried. 5-0 

The next meeting of the Milbank School Board will be held Monday, June 12, 2023 at 6 p.m. in the Board Room of the High School Building. 

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

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