Milbank School District Board Proceedings • April 15, 2021

April 15, 2021

President Richard Schwandt called the meeting to order at 7:00 PM in the Board Room of the High School Building. The Pledge of Allegiance was said. Members present were Thue, Stengel, Upton, Christensen, and Schwandt.  Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Dan Snaza, Deb Hemmer, Ryan Scoular, Ginny Tostenson, David Graf, Kris Evje, Keri Schliesman and Daryl Liebe.

Motion by Upton and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0

Daryl Liebe addressed the Board during the Community Input part of the meeting. Mr. Liebe discussed a Life Light event to be held on August 27th and 28th, 2021 and requested to use the school parking lot for the event.

Other Discussion Items were: Graduation, Prom, School Play.

Motion by Stengel and seconded by Thue to approve the consent agenda.  Motion carried 5-0. Items included were:

Approve minutes of the March meeting.  

Receive Business Manager Financial Reports.

Business Manager’s Monthly Report: General Fund: Balance 3-1-2021, $2,829,403.75. Revenues: Taxes, $154,149.15; Interest, $573.54; Local Misc, $3,250.00; Medicaid Admin, $3,692.33; County Apportionment, $255.54; State Aid, $224,101.00; Bank Franchise, $65,900.07; Federal Sources, $72,658.00. Expenditures: Salaries-Instructional, $278,918.08; Salaries-Support Services, $95,836.82; Salaries- Co-Curricular, $21,284.63; Benefits-Instructional, $73,330.59; Benefits-Support Services, $32,959.50; Benefits- Co-Curricular, $3,168.95; Purchased Services, $102,106.98; Supplies, $23,377.10. Journal Entries, ($20,000.00). Balance 3-31-21, $2,703,000.73.

Capital Outlay Fund: Balance 3-1-21, $552,949.49. Revenues: Taxes, $100,836.93; Interest, $112.09; Federal Sources, $73,838.00. Expenditures: Purchased Services, $9,813.27; Supplies, $14,770.78; Capital Acquisitions, $138.54. Balance 3-31-21, $703,013.92.

Special Education Fund: Balance 3-1-21, $30,531.65. Revenues:  Taxes, $94,584.32; Interest, $6.19; Medicaid Admin, $667.00; Medicaid Direct Services, $4,423.23; State Aid, $2,831.00; IDEA Flowthrough, $24,902.00; Early Childhood, $566.00. Expenditures: Salaries-Instructional, $85,343.96; Salaries-Support Services, $22,272.90; Benefits-Instructional, $25,740.11; Benefits-Support Services, $6,499.57; Purchased Services, $36,229.20; Supplies, $672.20. Journal Entries, $20,000.00. Balance 3-31-21, $1,753.45.

Bond Redemption Fund: Balance 3-1-21, $389,110.77. Revenues: Taxes, $65,605.67; Interest, $78.88. Balance 3-31-21, $454,795.32.

Capital Projects Fund: Balance 3-1-21, $14,644.45. Balance 3-31-21, $14,644.45.

Lunch Fund: Balance 3-1-21, $167,821.58. Revenues: Student Meals, $1,596.40; Adult Meals, $2,877.60; Ala Carte Sales, $1,265.46; Federal Sources, $59,589.75. Expenditures: Salaries-Support Services, $23,880.49; Benefits-Support Services, $8,431.85; Purchased Services, $194.89; Supplies, $27,925.46. Balance 3-31-21, $172,718.10.

Enterprise Fund: Balance 3-1-21, $29,098.10. Revenues: Tuition, $8,675.00; OST Fees, $4,324.61. Expenditures: Salaries-Support Services, $4,868.42; Benefits-Support Services, $621.68; Purchased Services, $93.90; Supplies, $214.13. Balance 3-31-21, $36,299.58.

Trust & Agency Fund: Balance 3-1-21, $398,595.21. Revenues, $37,255.73. Expenditures, $20,274.35. Balance 3-31-21, $415,576.59.

Approval of Bills presented for payment.

Bills Presented for Payment: Amazon Capital Services, Supplies, $1,969.12; Apptegy, Software License, $5,180.00; Arrowwood Resort, Lodging, $773.55; Jody Bear, Background Check, $43.25; Berens Grocery, Supplies, $142.41; Big Stone Therapies, Therapy Services, $21,225.75; Bimbo Bakeries, Food, $1,115.68; BMO Harris, Supplies/Repairs/Travel, $3,193.76; Carolina Biological Supply, Supplies, $1,406.24; Cash-Wa Distribution, Food, $6,713.32; Century Business Products, Copier Payment, $2,066.82; Chase Card Service, Supplies, $1,745.69; Children’s Care Hospital & School, Tuition, $4,500.00; City of Milbank, Water/Sewer, $1,948.36; Coates Piano Services, Tuning, $806.00; Coester Schwandt Law Office, Attorney Fees, $62.50; Commercial Lighting, Supplies, $609.97; Consolidated Ready Mix, Snow Removal, $742.50; Dacotah Paper, Supplies, $303.00; DeFea Transportation, Busing, $63,219.01; East Side Jersey Dairy, Milk, $3,960.34; Elite Drain & Sewer Cleaning, Repairs, $216.25; Food-N-Fuel, Fuel, $974.32; Katie Gilmore, Travel, $336.00; Grant County Review, Publications, $96.66; Hillyard, Supplies, $2,440.00; Imagine Learning, Software, $150.00; Imprest Fund, Registration, $676.59; Imprest Fund, Professional Services, $2,023.25; Imprest Fund, Supplies, $160.00; Instrumentalist Awards, Supplies, $261.00; ITC, Phone Service, $461.84; JW Pepper, Supplies, $157.85; KSB School Law, Registration, $1,814.44; LL Harder, Repairs, $227.63; Mid-American Research Chemical, Supplies, $1,189.68; Milbank Community Transit, Bus Service, $643.00; Milbank School Lunch Program, Adult Meals, $2,183.55; Milbank School Lunch, Student Workers, $136.00; NCS Pearson, Testing Supplies, $637.67; Nelson Electric, Repairs, $4,836.64; Northwestern Energy, Natural Gas, $6,516.29; Office Advantage, Printer Maintenance, $564.60; OS Brake Inc, Supplies, $864.00; OtterTail Power, Lights/Power, $21,918.75; Parent, Mileage, $470.40; Parent, Mileage, $44.72; Praxair Dist, Supplies, $339.21; Pro-Tec Roofing, Repairs, $905.39; Deborah Rausch, Professional Services, $1,637.10; Redlinger Brothers Plumbing & Heating, Repairs, $7,055.00; Riverside Technologies, Inc, Repairs, $619.00; Runnings, Supplies, $117.56; Sanford Health Plan, HSA Fees, $62.00; Jamie Schell, Background Check, $43.25; School Specialty, Supplies, $501.37; SD Dept of Human Services, Residential Services, $5,712.85; SD DOE, Registration, $1,120.00; SD DOE Food Distribution Program, Food, $676.35; SDAEOP Conf, Registration, $180.00; Star Laundry & Dry Cleaners, Cleaning Service, $707.09; Thompson Mechanical, Repairs, $2,880.48; Trapp Plumbing Co, Repairs, $71.36; Tri State Water, Water/Cooler, $134.00; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $320.68; US Foods, Food, $15,838.54; Valley Office Products, Supplies, $209.99; Verizon, Phone Services, $51.49; Whetstone Home Center, Supplies, $1,260.06; Waste Management, Garbage Collection, $3,478.60. 

   Promissory note from General Fund to Special Education Fund in the amount of $20,000.

A school board member is needed to represent the District at the Equalization hearing on April 13, 2021. Motion by Stengel and seconded by Thue to appoint Tracy Upton to represent the District. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the 2021-22 Negotiated Agreement which includes the salary schedule, revised co-curricular schedule, and changing language reflecting the elimination of the retirement vent June 30, 2030. Motion carried. 5-0

Motion by Stengel and seconded by Upton to re-employ certified staff as recommended and approve the certified staff contracts for the 2021-22 school term.

Many new computers, switches, and access points have been purchase in the last two years and Logan Diede would like to free up storage by recycling the old computers, printers and miscellaneous technology equipment. Motion by Christensen and seconded by Thue to approve the list of surplus items for disposal. Motion carried. 5-0

A bid opening for Tuckpointing and Masonry Repair was held on April 8, 2021 at 2:00 PM in the board room of the High School Building. Justin Downes, Peggy Greiner, Pam Liebe, and Nancy Meyer were in attendance. Bids received were:

Jones Caulking and Tuck Pointing Base Bid   $   80,875 + Excise Tax

Alternate   $ 114,950 + Excise Tax

Total         $ 195,825

Mid-Continental Restoration                 Base Bid   $ 125,656

Alternate   $   99,203

Total     $ 224,859

Motion by Upton and seconded by Stengel to accept the bid from Jones Caulking and Tuck Pointing for $195,825 plus excise tax.  Motion carried. 5-0

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director, Keri Schliesman, and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. Board Petitions/Election.

2. Insurance Rate/NPIP Pool.

3. Federal COVID Dollars.

4. Legislative Impact.

Motion by Thue and seconded by Christensen to enter executive session according to SDCL 1-25-2.5 for negotiations and personnel matters at 7:53 PM. Motion carried. 5-0

Chairman Schwandt declared executive session over at 9:51 PM and regular session resumed.

Motion by Christensen and seconded by Thue to adjourn at 9:53 PM. Motion carried. 5-0

The next School Board meeting will be held Monday, May 10, 2021 at 7:00 PM in the Board Room of the High School Building.  

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager