Milbank School District Board Proceedings • July 13, 2020

July 13, 2020

President Schwandt called the meeting of the Board of Education to order at 6 p.m. in the Lobby of the High School Building. The Pledge of Allegiance was said. The purpose of the meeting was the annual budget hearing. Members present were Schwandt, Upton, Thue, Christensen and Stengel.  Business Manager Nancy Meyer and Superintendent Justin Downes were also in attendance. Guests present were Deb Hemmer, Ginny Tostenson, Mariah Tietjen, Taylor Liebing, Jenna Schulte, Keri Schliesman, David Graf, Kris Evje and Katie Gilmore.

Motion by Stengel and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0

Business Manager Nancy Meyer presented information and comparisons relating to the 2019-20 budget and the 2020-21 budget. Topics covered were:

• General Fund Summary 

• Enrollment Comparison/History

• Valuation History/Mill Levy Comparison

• State Aid Historical

• 2019-20  Revenue & Expenditures

  1. General Fund Summary 

  2. Capital Outlay Fund Summary 

  3. Special Education Fund Summary 

  4. Lunch Fund Summary 

At the conclusion of the presentation, the Board asked questions, provided comments, and discussed the final outcome of the last year’s budget, as well as the proposed figures for the 2019-20 budget.

Motion by Thue and seconded by Upton to adjourn at 6:22 p.m. Motion carried. 5-0

The next regular meeting will be on Monday, August 10, 2020 at 7 p.m. 

July 13, 2020

President Schwandt called the meeting to order at 6:23 p.m. in the lobby of the high school building. Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Deb Hemmer, Ginny Tostenson, Mariah Tietjen, Taylor Liebing, Jenna Schulte,  Keri Schliesman, David Graf, Kris Evje, and Katie Gilmore.

Motion by Stengel and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Motion by Upton and seconded by Thue to approve the consent agenda.  Motion carried.5-0

Items included were:

• Approve minutes of June School Board Meeting with the correction of the Regular and Reorganization meeting.  

• Approval of Bills from the 2019-20 School Year.

Bills Presented for Payment: June 20, 2020-Amazon Capital Services, Supplies, $460.38; Big Stone Therapies, Therapy Services, $4,422.03; BMO Harris, Flagpole, $2,381.85; Wendy Boerger, Top 20/Background Check, $365.00; Cash-Wa Distributing, Food, $5,560.88; City of Milbank, Rubble Site Usage, $30.00; Connecting Point, Promethean Board, $70,000.00; Co-Op Architecture, Construction Admin, $9,868.74; DA Services, Gym Floor Upkeep, $1,250.00; Earthgrains Baking, Bread, $608.57; East Side Jersey Dairy, Milk, $3,537.10; Flinn Scientific, Supplies, $5.44; Food-N-Fuel, Fuel, $247.21; Grant County Review, Publications, $131.00; Travis Graves, Professional Services, $1,500.00; Denna Haire, Top 20, $300.00; Hasslen Construction, Building Project, $1,278,917.69; Imprest Fund, Scoreboard, $380.00; Innovative Office Solutions, Supplies, $47.80; Mary Kinder, Supplies, $46.68; Noelle Korth, Top 20, $300.00; Ashley McCulloch, Top 20, $300.00; Nardini Fire Equipment, Inspection, $472.50; Neff Company, Supplies, $784.58; Northwestern Energy, Natural Gas, $269.34; Jacqueline Pew, Top 20, $300.00; Professional Hearing Service, Repairs, $700.00; Cheryl Reiter, Top 20, $300.00; Riverside Technologies, Technology Supplies, $11,390.00; Dayta Rodriquez Gonzalez, Top 20, $300.00; Runnings Supply, Supplies, $37.90; Kasi Schlueter, Top 20, $300.00; Katie Sinner, Top 20, $300.00; Special Pay Plan, Sick Leave Payout, $5,490.00; Stan Houston Equipment, Perkins Supplies, $572.79; Cody Stokesbary, Top 20, $300.00; Uline, File Cabinet, $1,443.32; US Foods, Food, $15,001.10; Valley Office Products, Printer Return, $122.32. 

•vAccept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 6-1-20, $2,749,914.12. Revenues: Taxes, $683,985.31; Interest, $407.60; Local Misc, $10,937.50; Medicaid Admin, $3,387.99; County Apportionment, $198.65; State Aid, $222,780.00; Other State Revenue, $5,357.46; Federal Sources, $74,465.84. Expenditures: Salaries-Instructional, $284,459.71; Salaries-Support Services, $105,061.59; Salaries-Co-curricular, $19,555.34; Benefits-Instructional, $73,262.89; Benefits-Support Services, $16,992.97; Benefits-Co-curricular, $2,147.27; Purchased Services, $59,676.49; Supplies, $17,107.26. Journal Entries, $494,572.03. Balance 6-30-20, $3,667,742.98.

Capital Outlay Fund: Balance 6-1-20, $1,120,444.74. Revenues: Taxes, $318,695.73; Interest, $166.08. Expenditures: Purchased Services, $6,841.85; Supplies, $2,907.61; Capital Acquisitions, $88,010.89; Other, $750.00. Journal Entries, ($502,003.83). Balance 6-30-20, $838,792.37.

Special Education Fund: Balance 6-1-20, $92,561.44. Revenues: Taxes, $286,146.10; Interest, $13.72; Medicaid Admin, $612.00; Medicaid Direct Services, $9,869.20; Local Misc, $900.00; IDEA Flowthrough, $48,698.00. Expenditures: Salaries-Instructional, $61,685.02; Salaries-Support Services, $21,897.62; Benefits-Instructional, $21,408.89; Benefits-Support Services, $6,314.46; Purchased Services, $19,982.71; Supplies, $149.99. Journal Entries, $7,431.80. Balance 6-30-20, $314,793.57.

Bond Redemption Fund: Balance 6-1-20, $1,019,764.69. Revenues: Taxes, $211,318.51; Interest, $151.15. Balance 6-30-20, $1,231,234.35.

Capital Projects Fund: Balance 6-1-20, $3,907,387.19. Revenues: Interest, $14,106.72. Expenditures: Capital Acquisitions, $736,362.98. Balance 6-30-20, $3,184,130.93.

Lunch Fund: Balance 6-1-20, $145,542.77. Revenues: Student Meals, $5,848.28; Misc Income, $40.00; State Revenue, $2,349.96; Federal Sources, $51,906.99. Expenditures: Salaries-Support Services, $19,037.85; Benefits-Support Services, $7,184.72; Purchased Services, $356.81; Supplies, $24,536.23. Balance 6-30-20, $154,572.39.

Enterprise Fund: Balance 6-1-20, $49,060.85. Revenues: OST Tuition, $5,263.60. Expenditures: Salaries-Support Services, $3,824.05; Benefits-Support Services, $524.39; Purchased Services, $9,066.69; Supplies, $29.71. Balance 6-30-20, $40,879.61.

Trust & Agency Fund: Balance 6-1-20, $345,125.81. Revenues, $26,937.15. Expenditures, $12,965.85. Balance 6-30-20, $359,097.11.

Motion by Christensen and seconded by Thue to approve the following Contingency Transfers:

General Fund

10 1141 230 000, Preschool Health Ins., $5,165.00

10 1273 230 193, Title I Benefits, $1,000.00

10 2321 412 380, Office of Superintendent Supplies, $245.00

10 2410 114 000, Office of Principal Classified Staff, $4,805.00

10 2562 461 132, FFV Extra Allocation Food, $5,130.00

10 2642 319 000, Recruitment/Placement Bkgd Checks, $520.00

10 3711 111 000, Non-public School Services, $1,420.00

10 6900 479 000, Combined Activities – Supplies, $1,270.00

Total $19,555.00

Motion carried. 5-0

Motion by Thue and seconded by Upton to approve to adopt the following resolution:

 

(supplement budget chart)

 

 

 

Motion carried. 5-0

Motion by Stengel and seconded by Christensen to adjourn.  Motion carried. 5-0

The Reorganizational Meeting was called to order by Superintendent Downes.

Motion by Schwandt and seconded by Christensen to approve the agenda.  Motion carried. 5-0

Oath of office was taken by Milt Stengel for a three year term.

Election of officers was held according to Board policy.  Richard Schwandt was elected Board Chairman and Milt Stengel as Board Vice-Chairman.

Discussion items: Conflict of Interest Disclosure, Back to School Discussion, 1:1 Chromebook Discussion, and New School Progress.

Motion by Stengel and seconded by Upton to approve the consent agenda.  Motion carried 5-0

Items included were:

• Establish second Monday of each month at 6:00 PM (November-March) or 7:00 PM (April-October) as date and time for regular board meetings.

• Approve Bills for 2020-21 presented for payment.

July 2020 Bills-Accident Fund, Worker’s Comp Insurance, $18,961.00; ASBSD, Dues, $1,704.86; BER, Registration, $1,377.00; BMO Harris, Supplies, $1,719.52; Century Business Products, Copier Payment, $841.44; Chase Card Services, Supplies/Postage, $522.45; Children’s Care Hospital & School, Tuition, $4,528.00; City of Milbank, Water/Sewer, $1,778.91; CPI, Dues, $150.00; EMC Insurance, Insurance, $55,401.00; Family Resource Network, Training, $20.00; Katelyn Fetsch, Top 20, $300.00; G&R Controls, Repairs, $40,765.00; Mary Hagen, Staff Training, $100.00; Hauff Mid-America Sports, Supplies, $11.00; Infinite Campus, Software Renewal, $3,606.80; ITC, Phone Services, $664.75; Pam Jackson, Background Check, $65.00; Lance or Holly Koistinen, Lunch Refund, $76.25; Kelly’s Kutters, Lawn Services, $630.00; Milbank Community Transit, Bus Rides, $32.00; NASP, Dues, $220.00; OtterTail Power, Lights/Power, $18,359.87; Parent, Mileage, $470.40; Praxair Distribution, Supplies, $682.68; Printsmart, Printer Maintenance, $119.38; Riddell/All American Sports, Helmet Certification, $4,303.96; Riverside Technologies, Lab Computers, $27,450.00; Sanford Health Plan, HSA Fees, $62.00; SASD, Dues, $4,145.00; SD Dept of Human Services, Residential Services, $6,316.18; SD Teacher Placement Center, Membership, $435.00; SDSTE, Dues, $30.00; SHI, Microsoft Agreement, $5,471.70; Shoutpoint, Messaging Software, $1,380.00; Austin or Charlotte Sitter, Lunch Refund, $73.55; Softerware, OST Software, $168.00; Software Unlimited, Software Renewal, $5,750.00; Star Laundry, Cleaning Service, $603.61; State of SD, Energy Efficiency Program, $42,610.00; Top 20 Training, Staff Training, $3,920.00; Tri-State Water, Cooler Rent, $11.50; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Repairs, $205.77; US Bank, Bond Payment, $1,128,650.00; Verizon, Cell Phone, $54.49; Wittrock & Son, Garbage Collection, $682.50.

• Approve the bonds of the Business Manager.

• Designate the Business Manager to invest and reinvest School District Funds within statutory limits as deemed necessary.

• Designate First Bank & Trust, Great Western Bank, Wells Fargo Bank, and South Dakota FIT as official school District depositories for FY21 and authorize continuation of existing funds and accounts and, if necessary, establish new accounts.

• Designate Grant County Review and the Valley Express as the official District newspapers for 2020-21 school year.

• Authorize renewal of membership in ASBSD for 2020-21 school year at a cost of $1,704.86.

• Authorize renewal of membership in SD United Schools Association for 2020-21 at a cost of $450.

• Authorize continuation of existing District funds and accounts and appoint the Business Manager as custodian of all School District funds and as administrator of Custodial funds.

• Appoint the Superintendent as Authorized Representative for Federal Programs and other forms/documents on behalf of the School District.

• Approve participation in the School Lunch/Breakfast program and appoint the Business Manager as the Authorized Representative for 2020-21.

• Authorize the Superintendent to close the school in the event of inclement weather of an emergency.

• Designate Rodney Freeman and Jackson Schwandt as the School Attorney.

• Approve Special Education Comprehensive Plan

Motion by Upton and seconded by Thue to set Board Member compensation at $70 per meeting with $75 per meeting for the Board President. Motion carried. 5-0

Motion by Christensen and seconded by Thue to set the following rates and fees for the 2020-21 school year: mileage, $.42/mile; meals in state, $6/$14/$20; meals out of state, $10/$18/$28; school lunches, noon, Grades K-5, $2.85/ 6-12, $3.10/ adults, $3.85; breakfast, K-12, $1.85/ adults, $2.30; milk $.35; admissions for all events, students, $3/adults, $5; activity tickets, Grades 1-8, $20/ Grades 9-12, $25/ adult 10-punch, $40; no adult activity pass this year, Senior Pass (age 65 and older) $ 25; double header events, students, $4/ adults, $6; Elementary yearbook $15, Middle School yearbook $15, High School yearbook $40.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to appoint Richard Schwandt as the ASBSD legislative contact person.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to set substitute pay rates at $110 for non-certified and $120 for certified, hourly substitute rate at $11.75/hour and substitute nurse rate at $18.00/hour. Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the hiring of Bre Schwandt as MS Girls Basketball Coach.  Motion carried. 5-0

Motion by Upton and seconded by Thue to approve open enrollment applications for four Kindergarten students. Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve Supplemental Contracts for Tina Balling- Asst. HS Oral Interp; Nicole Berg – “C” Squad Volleyball; Sharon Bogenreif - .5 FTE MS Student Council; Sandy Christensen – Asst. HS Oral Interp; Karla DeVaal - .25 FTE Asst. Gymnastics Coach; Amber Fraasch – Head Gymnastics Coach; Holly Hilbrands – Theater Manager, 1-Act Play, 3-Act Play, Spring Play and Asst. Debate; Jesse Krause – Asst. Wrestling; Kelsey Peery – Cheerleader Advisor – Winter; John Trevett – Pole Vault Coach; Kelly Wollschlager – Asst. Gymnastics Coach; Amy Yamaura – MS Gymnastics Coach; Justin Peters – “C” Squad Boys Basketball; Kathy Tyler – Head Debate; and Jenna Schlimme – HOSA.  Motion carried. 5-0

Superintendent Downes reported on the following:

1. ASBSD Joint Convention August 6th & 7th to be held virtually.

2. Progress of Summer Projects

3. P-Card Rebate $1,675

Motion by Stengel and seconded by Christensen to set a Special School Board meeting on July 27, 2020 at 6:00 PM in the HS Gym and the next Regular School Board meeting on August 10, 2020 at 7:00 PM in the Board Room.

Motion by Stengel and seconded by Upton to enter executive session at 7:43 PM to discuss personnel pursuant to SDCL 1-25.2.1. Motion carried. 5-0

Chairman Schwandt declared executive session over at 9:46 PM and regular session was resumed.

Motion by Thue and seconded by Christensen to adjourn at 9:47 PM. Motion carried. 5-0 

July 27, 2020

     President Richard Schwandt called the meeting to order at 6:00 PM in the Gym of the High School Building. The Pledge of Allegiance was said. Members present were Upton, Thue, Christensen, Stengel, and Schwandt. Superintendent Justin Downes and Business Manager were also in attendance.  Guests present Dan Snaza, Ryan Scoular, Ginny Tostenson, Deb Hemmer, Kris Evje, David Graf, Keri Schliesman, Kelsey Peery and Jenna Schulte.

Motion by Thue and seconded by Christensen to approve the agenda with the addition of Action Item C. Approve 1:1 Chromebooks for Grades 6-12 for 20-21 School Year. Motion carried 5-0

No one addressed the Board during the Community Input Session.

Discussion Items: Consider Updating Policy GDB: Support Staff and compensation plans (First Reading).

Motion by Upton and seconded by Thue to approve the negotiated agreement. Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the Milbank Back to School Plan. Motion carried. 5-0

  Motion by Upton and seconded by Stengel to enter executive session at 6:36 PM for Personnel issues pursuant to SDCL 1-25.2.

Chairman Schwandt declared executive session over at 8:34 PM and regular session resumed.

Motion by Stengel and seconded by Christensen to adjourn at 8:36 PM. Motion carried. 5-0

The next regular meeting of the Milbank School Board will be August 10, 2020 at 7:00 PM.

Staff Wages for 2020-2021: G. Adelman, $18.15/hr; B. Allmendinger, $59,302; A. Anderson, $52,500; T. Balling, $1,315; N. Berg, $3,186; D. Berkner, $13.40/hr; W. Boerger, $12.20/hr; S. Bogenreif, $421/ $20.25/hr; T. Boone, $13.05/hr; L. Buescher, $13.50/hr; C. Buhler, $63,774; G. Cantine, $59,766; S. Christensen, $1,302; R. Conrad, $52,382; B. Cordingley, $48,683; C. Davis, $14.15/hr; M. Davis, $50,699; L. Diede, $63,542; J. Downes, $117,500; A. Duron Delgado, $12.30/hr; K. Evje, $80,093;  N. Evje, $48,683; K. Fetsch, $29,801; L. Forrette, $12.55; A. Fraasch, $5,598; B. Fredrichsen, $46,700; M. Gall, $50,259; T. Gauer, $62,163; N. Gertsema, $12.65; K. Gilmore, $59,232; C. Graf, $50,942; D. Graf, $76,693; J. Graf, $53,731; P. Greiner, $18.10/hr; A. Hagen, $68,512; D. Haire, $12.20/hr; Je. Hanson, $13/hr; Jo. Hanson, $15.60/hr; L. Hardy, $13.40/hr; H. Hilbrands $11,829; N. Hoeke, $60,541; K. Hoff, $56,847; J. Huber, $54,734; E. Huizenga, $12.55; J. Janisch, $69,963; R. Johannsen, $13.50/ hr; B. Johanson, $17.65/ hr; Ba. Johnson, $44,450; Be. Johnson, $58,228; S. Johnson, $ 46,650; C. Jungers, $59,787; J. Karels, $53,410; N. Karels, $52,117; S. Karels, $66,322; M. Keeton, $60,942; R. Kellen, $44,000; M. Kinder, OST Dr. $19.55/hr/; B. Kloster, $14.25/ hr; K. Knoll, $46,250; J. Korstjens, $51,837; N. Korth, $12.20/hr; J. Krause, $3,911; R. Lambrechts, $61,499; D. Larson, $60,644; L. Leddy, $53,456; D. Lenards, $60,644; P. Liebe, $18.35/hr; T. Liebing, $44,000; K. Loeschke, $14.65/hr; R. Louisiana, $15.35/hr; A. Ludwig, $46,650; N. Meyer, $79,167; T. Mielitz, $53,023; J. Miller, $55,784; S. Morton, $13.05/hr; C. Nolz, $53,023; J. Nolz, $60,708; B. Nomeland, $27.05/hr; C. Novy, $13/hr; Ba. Olson, $45,350; Br. Olson, $60,719; R. Patnoe, $61,499; B. Pauli, $58,243; S. Pauli, $15.90/hr; L. Pedraza, $13.05/hr; K. Peery, $1,642/ $14.20/hr; J. Peters, $3,149; J. Pew, $13.25/hr; K. Pinkert, $13.30/hr; A. Plummer, $47,339; P. Prisinger, $63,774;  N. Quade, $49,316; S. Rausch, $53,823; C. Reiter, $54,977; J. Reyelts, $12.55/hr; T. Rieger, $19.95/hr; D. Rodriguez, $13.30/hr; K. Schliesman, $39,420/ $28,183; J. Schlimme, $7,028/ $24.40/hr; K. Schlueter, $12.20/hr; J. Schmeichel, $57,955; K. Schmeichel, $47,150; K. Schnaser, $49,483; A. Schubert, $45,192; R. Schuelke, $51,526; J. Schulte, $52,729; B. Schwandt, $53,948; M. Schwandt, $46,700; M. Schwenn, $57,892; R. Scoular, $64,117; K. Seehafer, $14.35/hr; P. Seehafer, $21.90; R. Shelstad, $51,526; R. Simmons, $52,566; K. Sinner, $43,500; D. Snaza, $97,666; D. Spors, $12.60/hr; S. Stemsrud, $49,349; C. Stokesbary, $12.20/hr; L. Stricherz, $13.05/hr; R. Sullivan, $45,350; M. Thompson, $50,968; M. Thyne, $13.45/hr; M. Tietjen, $44,000; L. Tol, $13.45; J. Tostenson, $60,404; K. Tostenson, $51,855; C. Townsend, $53,860; E. Townsend, $68,963; A. Trapp, $55,642; Ja. Trapp, $18/hr; Je. Trapp, $50,268; J. Trevett, $1,642; K. Tyler, $5,174; D. Underwood, $24.95/hr; D. Vander Wal, $12.30/hr; S. VanMeter, $52,566; K. Vaudrey, $12.30/hr; E. Wagner, $60,708; H. Wellnitz, $61,857; K. Whitesitt, $13.75/hr; K. Wold, $13.80; J. Wollschlager, $58,325; K. Wollschlager, $3,582; A. Yamaura, $2,789; C. Ydstie, $12.75/hr.

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager