Milbank School District Board Proceedings • July 13, 2022

July 13, 2022

President Schwandt called the meeting of the Board of Education to order at 6:00 p.m. in the Board Room of the High School Building.  The Pledge of Allegiance was said.  The purpose of the meeting was the annual budget hearing.  Members present were Schwandt, Upton, Thue, Christensen, and Stengel.  Business Manager Nancy Meyer and Superintendent Justin Downes were also in attendance.  Guests present were Deb Hemmer, Annelies Seffrood, and Dan Snaza.

Motion by Stengel and seconded by Upton to approve the agenda as presented.  Motion carried. 5-0

Business Manager Nancy Meyer presented information and comparisons relating to the 2021-22 budget and the 2022-23 budget.  Topics covered were:

• General Fund Summary 2021-2022

• Enrollment Comparison/History

• Valuation History/Mill Levy Comparison

• State Aid Historical

• 2021-2022   Revenue & Expenditures

1. General Fund Summary 

2. Capital Outlay Fund Summary 

3. Special Education Fund Summary 

4. Lunch Fund Summary 

At the conclusion of the presentation, the Board asked questions, provided comments, and discussed the final outcome of the last year’s budget, as well as the proposed figures for the 2022-23 budget.

Motion by Thue and seconded by Christensen to adjourn at 6:20 p.m.  Motion carried. 5-0

The next regular meeting will be on Monday, August 15, 2021 at 7:00 p.m. 

Chairman, Richard Schwandt

Business Manager, Nancy M. Meyer

––––––––––––––––––––––––––––––––––

July 13, 2022

President Schwandt called the meeting to order at 6:21 PM in the Board Room of the high school building.   Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Deb Hemmer, Annelies Seffrood, and Dan Snaza.

Motion by Upton and seconded by Thue to approve the agenda as presented.  Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Motion by Christensen and seconded by Stengel to approve the consent agenda.  Motion carried.5-0

Items included were:

• Approve minutes of June School Board Meeting.  

• Approval of Bills from the 2021-22 School Year.

Bills Presented for Payment: For June 30, 2022: Amazon, Grinder, $140.90; Best Western-Madison, $351.68; Big Stone Therapies, Therapy Service, $5,728.64; BMO Harris Card, Travel, $1,667.05; Chase Card, Staff Travel, $763.08; Deuel School, Track Entry, $125.00; EMC Insurance Companies, Premium, $115.00; Brittany Folk, Refund, $150.00; Sam Folk, Refund, $150.00;  Anne Frericks, Travel, $492.00; Tyler Gall, Athletic Services, $450.00; Hardees, Food, $348.25; Imprest Fund, Professional Services, $600.00; Imprest Fund, Per Diem, $130.00; Innovative Office Solutions, Supplies, $1,639.75; Barb Janssen, Refund, $150.00; Jason Karels, Perkins Coordinator, $1,983.00; Arlene Lewno, Refund, $150.00; Francisca O’Donnell, Refund, $150.00;  Ramkota Hotel-Pierre, Staff Travel, $1,572.00; SDRS Special Pay Plan, Retirement Payments, $14,832.50; Southeast Area Cooperative, Registration, $400.00; Star Laundry & Dry Cleaners, Cleaning Service, $71.20; Switch Vehicles, Workshop Registration, $2,245.00; Katlyn Thibeault, Refund, $139.85; Paul Tostenson, Refund, $150.00;  Tower Garden, Supplies, $3,552.00; Jed Wojahn, Refund, $150.00.

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 6-1-22, $2,664,702.31. Revenues: Taxes, $130,039.41; Tuition, $113,490.52; Interest, $420.74; Local Misc, $9,438.36; County Apportionment, $293.80; State Aid, $229,397.00; Federal Sources, $49,167.00. Expenditures: Salaries-Instructional, $287,431.07; Salaries-Support Services, $109,172.08; Salaries-Co-curricular, $19,417.32; Benefits-Instructional, $79,899.76; Benefits-Support Services, $39,515.37; Benefits-Co-curricular, $3,690.96; Purchased Services, $110,370.62; Supplies, $25,723.15; Other, $45.00. Journal Entries, $196,523.51. Balance 6-30-22, $2,718,207.32.

Capital Outlay Fund: Balance 6-1-22, $1,219,178.54. Revenues: Taxes, $83,856.22; Interest, $192.50; Misc Income, $36,637.00. Expenditures: Purchased Services, $50,749.13; Supplies, $1,437.80; Other, $825.00. Journal Entries, ($200,192.50). Balance 6-30-22, $1,086,659.83.

Special Education Fund: Balance 6-1-22, $256,524.25. Revenues: Taxes, $79,612.64; Tuition, $24,613.00; Interest, $40.50; Medicaid Direct Services, $9,184.86; Federal Sources, $68,745.00. Expenditures: Salaries-Instructional, $65,445.58; Salaries-Support Services, $24,849.74; Benefits-Instructional, $28,836.48; Benefits-Support Services, $7,052.78; Purchased Services, $28,312.80; Supplies, $115.29. Journal Entries, $5,348.74. Balance 6-30-22, $289,456.32.

Bond Redemption Fund: Balance 6-1-22, $1,078,206.73. Revenues: Taxes, $53,365.12; Interest, $170.24. Journal Entries, ($170.24). Balance 6-30-22, $1,131,571.85.

Capital Projects Fund: Balance 6-1-22, $5,859,353.42. Revenues: Interest, $743.79. Expenditures: Purchased Services, $46,637.32. Balance 6-30-22, $5,813,459.89.

Lunch Fund: Balance 6-1-22, $280,736.97. Revenues: Student Meals, $2,259.75; Other State Revenue, $1,964.90; Federal Sources, $57,290.12. Expenditures: Salaries-Support Services, $8,402.00; Benefits-Support Services, $6,435.32; Purchased Services, $1,094.34; Supplies, $9,857.09. Balance 6-30-22, $316,462.99.

Enterprise Fund: Balance 6-1-22, $62,465.12. Revenues: Tuition, $775.00; OST Tuition, $27,296.57. Expenditures: Salaries-OST, $29,263.80; Benefits-OST, $4,212.19; Purchased Services, $1,231.34; Supplies, $1,524.13. Balance 6-30-22, $54,305.23.

Trust & Agency Fund: Balance 6-1-22, $444,696.39. Revenues, $95,106.08; Expenditures, $53,491.63. Balance 6-30-22, $486,310.84.

• Approve Transfer of $200,000 from Capital outlay to General Fund

Motion by Thue and seconded by Upton to approve the following General Fund Contingency Transfers:

Preschool, Supplies, 25; Other Social Work Services, Benefits, 230; Improvement of Instruction, Travel, 215; Office of Superintendent, Salary/Travel, 7,450; Fiscal Services, Salary, 7,615; Recruitment/Placement, Advertising, 2,520; Service Area Direction, Salary, 7,670. Total, 25,725.

Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve to adopt the following resolution:

 

 

 

Motion carried. 5-0

Motion by Stengel and seconded by Christensen to adjourn at 6:24 PM.  Motion carried. 5-0

The Reorganizational Meeting was called to order by Superintendent Downes.

Motion by Thue and seconded by Stengel to approve the agenda.  Motion carried. 5-0

Oath of office was taken by Annelies Seffrood and Richard Schwandt  according to Board policy. Richard Schwandt was elected Board Chairman and Milt Stengel as Board Vice-Chairman.

Discussion items: Conflict of Interest Disclosure, Capital Outlay Funding Discussion, Back to School Discussion, and Crisis Management Plan.

Motion by Stengel and seconded by Christensen to approve the consent agenda.  Motion carried 5-0

Items included were:

• Establish second Monday of each month at 6:00 PM (November-March) or 7:00 PM (April-October) as date and time for regular board meetings.

• Approve Bills for 2022-23 presented for payment.

For July 2022: Accident Fund, Worker’s Comp, $20,644.00; Amazon Capital Services, Supplies, $2,750.76; ASBSD, Dues, $1,784.17; BMO Harris, Travel/Supplies, $5,061.73; Cash Wa Fargo, Food, $3,436.18; Century Business Products, Copier Payment, $1,568.29; Chase Card Services, Travel/Supplies, $1,460.34; Children’s Care Hospital & School, Tuition, $6,140.00; City of Milbank, Water/Sewer, $1,489.11; Co-Op Architecture, Professional Services, $115,950.54.

Droplet Solutions, Software License, $10,000.00; East Side Jersey Dairy, Milk, $75.08; EMC Insurance Companies, Insurance, $76,128.00; Festival of Bands, Entry Fee, $175.00; Food-N-Fuel, Fuel, $1,443.11; Travis Graves, Computer Services, $5,680.00; Hasslen Construction, Building Project, $47,644.40; Health Equity, HSA Fees, $64.00; Hillyard Inc, Supplies, $3,294.83; Infinite Campus, Software Licenses, $4,926.45; ITC, Phone Service, $430.00; Kelly’s Kutters, Grounds Upkeep, $1,200.00; Mary Kinder, Supplies, $340.00; Linde Gas & Equipment, Supplies, $406.09.

MAAC, Asbestos Abatement, $49,559.00; Midland Publishing & Printing, Advertising, $42.52; Northwestern Energy, Natural Gas, $3,415.55; Office Advantage, Supplies, $259.74; Office of the State Engineer, Energy Payment, $42,610.00; OtterTail Power, Lights/Power, $16,841.51; Professional Hearing Services, Audiology Services, $225.00; Tawnya Reimche, Background Check, $43.25; Riddell/All American Sports, Supplies, $7,691.50; Riverside Technologies, Computers, $12,936.00; Runnings, Supplies, $232.47.

SASD, Dues, $2,812.00; SD Dept of Human Services, Residential Services, $6,402.03; SD Teacher Placement Center, Dues, $435.00; Software Unlimited, Software License, $5,950.00; Star Laundry & Dry Cleaners, Cleaning Services, $162.35; Sterling Computers, Chromebooks, $23,360.00; TSA Consulting, Supplies, $50.00; Twin Valley Tire, Vehicle Maintenance, $122.86; US Bank, Bond Payment, $848,610.00; US Bank, Bond Payment, $370,097.91; Verizon Wireless, Phone Service, $256.29; Whetstone Home Center, Paint Supplies, $54.99; WM Corporate Services, Garbage Collection, $1,300.28. 

• Approve the bonds of the Business Manager.

• Designate the Business Manager to invest and reinvest School District Funds within statutory limits as deemed necessary.

• Designate First Bank & Trust, First Interstate Bank, Wells Fargo Bank, and South Dakota FIT as official school District depositories for FY23 and authorize continuation of existing funds and accounts and, if necessary, establish new accounts.

• Designate Grant County Review as the official District newspaper for 2022-23 school year.

• Authorize renewal of membership in ASBSD for 2022-23 school year at a cost of $1,724.17.

• Authorize renewal of membership in SD United Schools Association for 2022-23 at a cost of $450.

• Authorize continuation of existing District funds and accounts and appoint the Business Manager as custodian of all School District funds and as administrator of Custodial funds.

• Appoint the Superintendent as Authorized Representative for Federal Programs and other forms/documents on behalf of the School District.

• Approve participation in the School Lunch/Breakfast program and appoint the Business Manager as the Authorized Representative for 2022-23.

• Authorize the Superintendent to close the school in the event of inclement weather or an emergency.

• Designate Rodney Freeman, Jackson Schwandt, and KBS as the School Attorneys.

• Approve Special Education Comprehensive Plan

• Approve loan payment of $54,321.88 to First Bank & Trust.

Motion by Thue and seconded by Seffrood to set Board Member compensation at $70 per meeting with $75 per meeting for the Board President.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to set the following rates and fees for the 2022-23 school year: meal and mileage rate same as State Reimbursement rates; school lunches, noon, Grades K-5 $3.25; 6-12 $3.50 adults, $4.60; breakfast, K-12, $2.25/ adults, $2.80; milk $.65; admissions for all events, students, $3/adults, $5; activity tickets, Grades 1-8, $20/ Grades 9-12, $25/ adult 10-punch, $40; no adult activity pass this year, Senior Pass (age 65 and older) $ 25; double header events, students, $4/ adults, $6; Elementary yearbook $20, Middle School yearbook $20, High School yearbook $45.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to appoint Richard Schwandt as the ASBSD legislative contact person.  Motion carried. 5-0

Motion by Thue and seconded by Seffrood to set substitute pay rates at $110 for non-certified and $120 for certified, hourly substitute rate at $14.00/hour and substitute nurse rate at $20.00/hour.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve a lane change for Christine Townsend to Lane 5 Step 15 at a new salary of $57,980.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve a lane change for Caitlyn Graf to Lane 5 Step 12 at a new salary of $54,840.  Motion carried. 5-0

Motion by Seffrood and seconded by Thue to approve open enrollment application for 11 students.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve the hiring of Tawnya Reimche as custodian at a rate of $15.75.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Heather Voeltz as teacher at a salary of $47,900.  Motion carried. 5-0

Motion by Seffrood and seconded by Thue to accept the resignation of Kelly Wollschlager as Assistant Gymnastics Coach.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve the resignation of Amber Fraasch as Head Gymnastics Coach.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve the hiring of Kelly Wollschlager as Head Gymnastics Coach at a salary of $5,571.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Amber Fraasch as .75 Assistant Gymnastics Coach at a salary of $3,119.

Motion by Seffrood and seconded by Stengel to approve the hiring of Michelle Benike as .25 Assistant Gymnastics Coach.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the resignation of Lori Thiessen.  Motion carried. 5-0

Motion by Stengel and seconded by Seffrood to approve the resignation of Emily Dornbusch.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve changes to the athletic handbook suggested.  Motion carried. 5-0

Reports were received by High School Principal, Dan Snaza and Athletic Director, Ryan Scoular.

Superintendent Downes reported on the following:

1. ASBSD Joint Convention August 4th & 5th at Sioux Falls Convention Center.

2. Progress of Summer Projects

3. P-Card Rebate $1,747

Motion by Stengel and seconded by Christensen to enter executive session at 7:09 PM to discuss legal matters pursuant to SDCL 1-25.2.1.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 7:40 PM and regular session was resumed.

Motion by Thue and seconded by Christensen to adjourn at 7:42 PM.  Motion carried. 5-0 

The next School Board meeting will be held Monday, August 15, 2022 at 7:00 PM in the Board Room of the High School Building.  

Chairman, Richard Schwandt

Business Manager, Nancy M. Meyer

________________________________________

 

Staff Wages for 2022-2023: G. Adelman, $21.35/hr; B. Allmendinger, $64,413; A. Anderson, $56,832; T. Balling, $1,420; A. Barragan, $14.85/hr; M. Benike, $53,938; N. Berg, $6,675; D. Berkner, $16.35/hr; T. Berwald, $15.90; S. Bien, OST-$12.35/hr; W. Boerger, $16.10/hr; S. Bogenreif, $451/$23.60/ hr; L. Buescher, $16.95/hr; G. Cantine, $64,607; K. Christians, $33,400, OST-$12.35/hr; S. Christensen, $1,400; S. Colombe, $60,496; R. Conrad, $56,776; B. Cordingley, $53,000; M. Cordingley, OST-$11.45/hr; L. Dallman, $49,550; C. Davis, $18.20/hr; M. Davis, $54,840; L. Diede, $77,364; E. Dornbusch, $14.85/ hr; J. Downes, $127,200; A. Duron Delgado, $15.15/hr, OST-$15.05;  N. Evje, $53,395; J. Fischer, $7,631/$28.65/hr. L. Forrette, $15.95/hr; A. Fraasch, $3,119; B. Fredrichsen, $50,600; M. Gall, $54,261; T. Gauer, $67,087; B. Gilbertson, $47,900; K. Gilmore, $57,735; C. Graf, $54,840; D. Graf, $83,210; J. Graf, $58,696; P. Greiner, $419/$22.40/hr; J. Hallquist, $16.05; Je. Hanson, $15.90/ hr; L. Hardy, OST-$16.35/hr; A. Hausmann, $47,450; H. Hilbrands $9,717; N. Hoeke, $70,407; E. Holland, $52,610; E. Huizenga, $15.45/hr; H. Hupke, OST-$10.95; M. Ivers, $90,000; B. Johanson, $20.85/ hr; A. Johnson, $ ,OST-$14.75/ hr; Be. Johnson, 63,256; K. Johnson, $14.85/hr; S. Johnson, $50,580; E. Julius, $49,250; J. Karels, $58,119; N. Karels, $56,492; S. Karels, $71,617; E. Kasuske, OST-$10.95; M. Keeton, $75,276; R. Kellen, $49,755; M. Kinder, $23.55/hr; B. Kloster, $15.10/ hr; K. Knoll, $50,150; J. Korstjens, $56,335; N. Korth, $15.05/hr; E. Kretzschmar, $14.85/hr; R. Lambrechts, $65,500; A. Lester, $51,525; T. Lester, $3,793; P. Liebe, $22.65/hr; K. Loeschke, $17.65/ hr; D. Madsen, $14.85/hr, OST-$14.85; N. Meyer, $85,860; T. Mielitz, $57,665; J. Morton, $16.10/hr; S. Morton, $16.45/ hr; S. Mueller, $16.40/hr; C. Nolz, $57,710; J. Nolz, $65,425; B. Nomeland, $30.80/hr; C. Novy, $15.90/hr; Br. Olson, $65,280; L. Oster, $14.85/hr; R. Patnoe, $65,500; B. Pauli, $63,386; S. Pauli, $19.00/hr; L. Pedraza, $16.50/hr; K. Peery, $1,768/$17.20/hr; J. Peters, $3,829; J. Pew, $58,815; K. Pillatzki, $61,010; K. Pinkert, OST-15.85/hr; A. Plummer, $51,391; B. Pohlen, $46,500; H. Pulscher, $2,866; N. Quade, $53,611; S. Rausch, $58,510; T. Reimche, $15.75/ hr; C. Reiter, $59,680; J. Reyelts, $15.70/hr, OST-$14.75; B. Richter, $46,500; H. Rick, $47,450; T. Rieger, $23.30/hr; S. Riveland, $14.90/hr; D. Rodriguez, $16.25/hr; J. Schmeichel, $65,204; K. Schmeichel, $51,050; M. Schmitt, $46,500; K. Schnaser, $53,795; A. Schubert, $49,184; R. Schuelke, $56,487; J. Schulte, $57,408; M. Schuneman, $14.85/hr; B. Schwandt, $55,440; M. Schwandt, $50,600; M. Schwenn, $62,845; M. Scott, OST-$10.95; N. Scott, $50,600; R. Scoular, $80,000; K. Seehafer, $17.35/hr; P. Seehafer, $26.40/hr; J. Serrano, $14.85; R. Shelstad, $57,980; A. Siderewicz, $14.85/hr; K. Sinner, $50,350; J. Skovbo, $14.85/hr; D. Snaza, $106,000; D. Spors, $16.55/hr; S. Stemsrud, $56,305; N. Stengel, $49,700; C. Stokesbary, $15.35/hr; K. Street, $60,000; L. Stricherz, $15.95/hr; R. Sullivan, $49,250; M. Thompson, $55,152; M. Thyne, $16.65/hr; M. Tietjen, $47,900; L. Tol, $16.40/hr, OST-$15.15/ hr; J. Tostenson, $63,605; K. Tostenson, $56,165; C. Townsend, $60,928; E. Townsend, $74,634; A.Trapp, $63,092; Ja. Trapp, $21.20/hr; Je. Trapp, $54,482; J. Trevett, $1768; K. Tyler, $5,571; D. Underwood, $28.55/hr; S. VanMeter, $57,135; E. VanVooren, $47,000; H. Voeltz, $47,900; E. Wagner, $65,425; H. Wellnitz, $67,625; K. Whitesitt, $16.70/ hr; W. Winter, $3,753; M. Winthers, $14.85/hr; J. Wollschlager, $63,536; Ka. Wollschlager, OST-$12.35/hr; Ke. Wollschlager, $5,571; C. Ydstie, $15.65/ hr.