Milbank School District Board Proceedings • July 14, 2021

July 14. 2021

President Schwandt called the meeting of the Board of Education to order at 6:00 p.m. in the Board Room of the High School Building. The Pledge of Allegiance was said. The purpose of the meeting was the annual budget hearing. Members present were Schwandt, Upton, Thue, Christensen, and Stengel.  Business Manager Nancy Meyer and Superintendent Justin Downes were also in attendance. Guests present were Deb Hemmer, Ryan Scoular and Dan Snaza.

Motion by Thue and seconded by Upton to approve the agenda as presented. Motion carried. 5-0

Business Manager Nancy Meyer presented information and comparisons relating to the 2020-21 budget and the 2021-22 budget.  Topics covered were:

• General Fund Summary 2020-2021

• Enrollment Comparison/History

• Valuation History/Mill Levy Comparison

• State Aid Historical

• 2020-21 Revenue & Expenditures

1. General Fund Summary 

2. Capital Outlay Fund Summary 

3. Special Education Fund Summary 

4. Lunch Fund Summary 

At the conclusion of the presentation, the Board asked questions, provided comments, and discussed the final outcome of the last year’s budget, as well as the proposed figures for the 2021-22 budget.

Motion by Stengel and seconded by Christensen to adjourn at 6:21 p.m.  Motion carried. 5-0

The next regular meeting will be on Monday, August 8, 2021 at 7:00 p.m. 

July 14, 2021

President Schwandt called the meeting to order at 6:22 PM in the Board Room of the high school building.  Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Deb Hemmer, Ryan Scoular, and Dan Snaza.

Motion by Stengel and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Motion by Thue and seconded by Upton to approve the consent agenda.  Motion carried.5-0

Items included were:

• Approve minutes of June School Board Meetings.  

• Approval of Bills from the 2020-21 School Year.

• Bills Presented for Payment: June Bills: Brenda Anderson, Staff Training, $663.40; BMO Harris Card, Supplies/ Travel, $2,554.58; Best Western-Rapid City, State FFA Lodging, $1,340.00; Chase Cards, Mentor Meeting Lodging, $267.00; Candee Cloos, Math Inservice, $200.00; Mary Hagen, Math Inservice, $200.00; Danielle Heiman, DE Refund, $250.00; Imprest Fund, Travel, $329.00; Imprest Fund, Registration, $1,294.59; Imprest Fund, Professional Services, $126.00; Sara J Johnson, Math Inservice, $200.00; Jones Caulking & Tuckpointing, Building Repairs, $76,530.75; Jessica Kasuske, DE Refund, $250.00; Rachael Kellen, Mentor Meeting, $105.00; Pamela Liebe, Fuel Reimb, $80.30; Shelly Loehrer, Math Inservice, $200.00; Brenda Nomeland, CPR Training, $55.00; Carlos Olivares Godoy, DE Refund, $250.00; Chad Pollock, DE Refund, $250.00; Paula Rausch, Math Inservice, $200.00; Rochelle Reede, DE Refund, $250.00; SD DOE Food Distribution, Food, $1,352.06; SDHSAA, Fees, $1,260.00; Lee Skovbo, DE Refund, $250.00; Cadi Soward, DE Refund, $250.00; Becky Swezey, DE Refund, $250.00; Melissa Thompson, DE Refund, $250.00; John Trevett, Vault Pole, $735.92; Twin Valley Tire, Repairs, $284.24; Whetstone Home Center, Supplies, $443.19; Shawn Wellnitz, DE Refund, $250.00; Sarah Whipkey, Math Inservice, $200.00; Andrea Wiese, Math Inservice, $200.00; Alicia Wittrock, DE Refund, $250.00.

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 6-1-21, $3,185,448.52. Revenues: Taxes, $370,799.68; Interest, $415.66; Local Misc, $12,102.97; County Apportionment, $410.30; State Aid, $328,610.00; Federal Sources, $70,529.18. Expenditures: Salaries-Instructional, $309,251.79; Salaries-Support Services, $94,299.13; Salaries-Co-curricular, $22,036.07; Benefits-Instructional, $86,449.20; Benefits-Support Services, $34,232.56; Benefits-Co-curricular, $3,314.71; Purchased Services, $133,218.80; Supplies, $20,622.14. Journal Entries, $102,500.00. Balance 6-30-21, $3,367,391.91.

Capital Outlay Fund: Balance 6-1-21, $1,415,085.94. Revenues: Taxes, $154,593.14. Expenditures: Purchased Services, $55,150.10; Supplies, $119,528.67; Capital Acquisitions, $76,530.75; Other, $750.00. Journal Entries, ($100,000.00). Balance 6-30-21, $1,217,719.56.

Special Education Fund: Balance 6-1-21, $328,467.55. Revenues: Taxes, $144,841.67; Interest, $42.86; State Aid, $2,829.00; Other State Revenue, $75,342.00; Early Childhood, $1,100.00. Expenditures: Salaries-Instructional, $60,923.55; Salaries-Support Services, $21,453.45; Benefits-Instructional, $24,237.34; Benefits-Support Services, $7,571.82; Purchased Services, $27,785.83; Supplies, $146.69. Balance 6-30-21, $410,504.40.

Bond Redemption Fund: Balance 6-1-21, $935,619.47. Revenues: Taxes, $100,469.22; Interest, $122.09. Balance 6-30-21, $1,036,210.78.

Lunch Fund: Balance 6-1-21, $177,675.99. Revenues: Adult Meals, $2,583.34; Ala Carte Sales, $203.14; Other State Revenue, $3,206.96; Federal Sources, $43,977.27. Expenditures: Salaries-Support Services, $16,052.38; Benefits-Support Services, $9,116.72; Purchased Services, $310.96; Supplies, $15,617.00. Balance 6-30-21, $186,549.64. 

Enterprise Fund: Balance 6-1-21, $54,826.83. Revenues: Taxes, $250.00; Student Fees OST, $26,397.92. Expenditures: Salaries-Instructional, $9,993.42; Salaries-OST, $15,545.94; Benefits-Instructional, $422.13; Benefits-OST, $1,911.99; Purchased Services, $5,060.83; Supplies, $3,007.66. Balance 6-30-21, $45,532.78.

Trust & Agency Fund: Balance 6-1-21, $414,990.47. Revenues, $33,845.22; Expenditures, $27,057.03. Balance 6-30-21, $421,778.66.

Motion by Christensen and seconded by Stengel to approve the following Contingency Transfers:

General Fund

1111   Elementary, Salary and Benefits, 6,809

1141   Preschool, Supplies, 700

2222    Library Services, Substitutes, 500

2410   Office of the Principals, Salary and Benefits, 8,090

2529    Fiscal Services, Salary and Benefits, 4,300

2562    Food Prep and Distr., Food-FFV Grant, 1,900

3729    Nonpublic School Sup. , iPads/ Chromebooks, 6,900                       Total    29,199

Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve to adopt the following resolution:

 

 

 

 

Motion carried. 5-0

Motion by Stengel and seconded by Upton to adjourn at 6:25 PM. Motion carried. 5-0

The Reorganizational Meeting was called to order by Superintendent Downes.

Motion by Christensen and seconded by Schwandt to approve the agenda.  Motion carried. 5-0

Oath of office was taken by Jon Christensen and Amy Thue each for a three-year term.

Election of officers was held according to Board policy.  Richard Schwandt was elected Board Chairman and Milt Stengel as Board Vice-Chairman.

Discussion items: Conflict of Interest Disclosure and Back to School Discussion.

Motion by Thue and seconded by Stengel to approve the consent agenda.  Motion carried 5-0

Items included were:

• Establish second Monday of each month at 6:00 PM (November-March) or 7:00 PM (April-October) as date and time for regular board meetings.

• Approve Bills for 2021-22 presented for payment.

Bills Presented for Payment: July Bills: 3D Security, Maintenance, $578.50; Accident Fund, Insurance, $23,282.00; Amazon Capital Services, Supplies, $797.95; ASBSD, Dues, $1,724.14; Automatic Building Controls, Maintenance, $240.00;  Berkner Excavating & Gravel, Pad for Shed, $546.29; Big Stone Therapies, Therapy Services, $3,339.55; Bimbo Bakeries, Bread, $127.65; BMO Harris Card, Supplies/Travel/Postage, $5,418.22; Bramble Park Zoo, Field Trip, $289.00; Brewster Building Center, Supplies, $198.60; CashWa Distributing, Food, $3,439.94; Century Business Products, Copier Payment, $1,372.75; Chase Card Services, Travel/Supplies, $1,987.68; Children’s Care Hospital & School, Tuition, $6,000.00; City of Milbank, Water/Sewer, $1,924.23; Committee for Children, Software, $7,404.00; Dakota Shed Haulers, Move Shed, $425.00; Don Johnston, Software License, $2,430.00; East Side Jersey Dairy, Milk, $893.44; Edgenuity, Software License, $14,850.00; EMC, Insurance, $115.00; ESGI, Software License, $5,751.00; EMC Insurance, Liability Insurance, $69,575.00; Festival of Bands, Entry Fee, $175.00; Food-N-Fuel, Fuel, $467.05; Nickole Gertsema, Lunch Refund, $70.40; Grant County Review, Publications, $489.67; Hauff Mid-America Sports, Jerseys, $16,093.00; Hillyard, Supplies, $59.40; Infinite Campus, Software License, $3,567.75; ITC, Phone Service, $428.58; Kelly’s Kutters, Lawn Care, $1,320.00; Liminex, Software License, $34,320.00; Midland Publishing & Printing, Ads, $116.93; Northwestern Energy, Natural Gas, $1,778.93; Office of the State Engineer, Energy Efficiency Program, $42,610.00; OtterTail Power, Lights/Power, $17,811.79; Parent, Mileage, $470.40; Plunketts Pest Control, Grounds Upkeep, $100.60; PowerSchool, Software License, $5,257.14; Praxair Distribution, Supplies, $419.24; Quaver Music, Software License, $1,680.00; Renaissance Learning, Software, $7,203.50; Riddell All American Sports, Helmets, $742.45; Sanford Health Plan, HSA Fees, $62.00; SASD, Registration/Dues, $3,391.00; School Datebooks, Supplies, $850.47; SD Dept of Human Services, Residential Service, $6,324.94; SD Teacher Placement Center, Membership, $435.00; SDSTE, Dues, $30.00; Shoutpoint, Messaging Service, $1,380.00; Software Unlimited, License, $5,845.00; Star Laundry & Dry Cleaners, Cleaning Service, $1,472.84;  Sterling Computers, Servers/Chromebooks, $90,443.54; Trapp Plumbing, Repairs, $182.84; TSA Consulting, Professional Services, $50.00; Turnitin, Software License, $2,250.00; Twin Valley Tire, Maintenance, $70.10; US Bank, Bond Payment, $839,610.00; Verizon Wireless, Cell Phone, $51.51; Waterford Research Institute, Software License, $16,750.00; Whetstone Home Center, Supplies, $536.78; WM Corporate Services, Garbage Collection, $1,023.60.

• Approve the bonds of the Business Manager.

• Designate the Business Manager to invest and reinvest School District Funds within statutory limits as deemed necessary.

• Designate First Bank & Trust, Great Western Bank, Wells Fargo Bank, and South Dakota FIT as official school District depositories for FY22 and authorize continuation of existing funds and accounts and, if necessary, establish new accounts.

• Designate Grant County Review as the official District newspaper for 2021-22 school year.

• Authorize renewal of membership in ASBSD for 2021-22 school year at a cost of $1,724.14.

• Authorize renewal of membership in SD United Schools Association for 2021-22 at a cost of $450.

• Authorize continuation of existing District funds and accounts and appoint the Business Manager as custodian of all School District funds and as administrator of Custodial funds.

• Appoint the Superintendent as Authorized Representative for Federal Programs and other forms/documents on behalf of the School District.

• Approve participation in the School Lunch/Breakfast program and appoint the Business Manager as the Authorized Representative for 2021-22.

• Authorize the Superintendent to close the school in the event of inclement weather of an emergency.

• Designate Rodney Freeman, Jackson Schwandt, and KBS as the School Attorneys.

• Approve Special Education Comprehensive Plan

Motion by Upton and seconded by Stengel to set Board Member compensation at $70 per meeting with $75 per meeting for the Board President. Motion carried. 5-0

Motion by Christensen and seconded by Thue to approve the FY21 Audit.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to set the following rates and fees for the 2021-22 school year: mileage, $.42/mile; meals in state, $6/$14/$20; meals out of state, $10/$18/$28; school lunches, noon, Grades K-12 Free/ adults, $4.20; breakfast, K-12, Free/ adults, $2.30; milk $.35; admissions for all events, students, $3/adults, $5; activity tickets, Grades 1-8, $20/ Grades 9-12, $25/ adult 10-punch, $40; no adult activity pass this year, Senior Pass (age 65 and older) $ 25; double header events, students, $4/ adults, $6; Elementary yearbook $16, Middle School yearbook $16, High School yearbook $40.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to appoint Richard Schwandt as the ASBSD legislative contact person.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to set substitute pay rates at $110 for non-certified and $120 for certified, hourly substitute rate at $12.00/hour and substitute nurse rate at $20.00/hour.  Motion carried. 5-0

Motion by Christensen and seconded by Upton to approve the hiring of Emily Holland as Middle School Math Teacher at a salary of $49,600.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve a lane change for Ashley Ludwig to Lane 5 Step 8 at a salary of $50,110.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to approve a lane change for Caitlyn Graf to Lane 4 Step 11 at a salary of $49,983.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve Open Enrollment Applications for 1 JK, 2 Kindergarten, and 1 Third Grade student.  Motion carried. 5-0

Motion by Upton and seconded by Stengel to approve the hiring of Leigh Oster as paraprofessional at a rate of $12.50 per hour.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Carey Berry as paraprofessional at a rate of $12.50 per hour.  Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve the hiring of Dolly Madsen as paraprofessional at a rate of $12.50 per hour.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to approve the hiring of Amber Siderewicz as paraprofessional at a rate of $12.50 per hour.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve the hiring of Ella Kasuske for the OST Program at $9.45 per hour.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to approve the resignation of Robin Simmons as Middle School English Teacher.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve the hiring of June Skovbo as part-time Food Service worker at $12.50 per hour.  Motion carried. 5-0

Reports were received by High School Principal, Dan Snaza and Athletic Director, Ryan Scoular.

Superintendent Downes reported on the following:

1. ASBSD Joint Convention August 5th & 6th at Sioux Falls Convention Center.

2. Progress of Summer Projects

3. P-Card Rebate $961

Motion by Stengel and seconded by Upton to enter executive session at 7:03 PM to discuss personnel pursuant to SDCL 1-25.2.1. Motion carried. 5-0

Chairman Schwandt declared executive session over at 7:54 PM and regular session was resumed.

Motion by Upton and seconded by Christensen to assess the $1,500 contract breakage fee as per contract for Robin Simmons.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to adjourn at 7:57 PM.  Motion carried. 5-0 

The next School Board meeting will be held Monday, August 16, 2021 at 7:00 PM in the Board Room of the High School Building.  

Staff Wages for 2021-2022: G. Adelman, $18.65/hr; B. Allmendinger, $60,671; A. Anderson, $53,514; T. Balling, $1,333; A. Barragan, $12.50/hr; A. Bass, $12.50/hr; N. Berg, $3,627; D. Berkner, $13.90/hr; B. Berry, $12.50/hr; C. Berry, $12.50/hr; S. Bien, OST-$9.95/hr; W. Boerger, $13.70/hr; S. Bogenreif, $425/ $20.75/hr; T. Boone, $14.55/hr; L. Brown, OST-$9.95/hr; L. Buescher, $14.25/hr; C. Buhler, $64,274; G. Cantine, $61,144; K. Christians, OST-$10.35/hr; S. Christensen, $1,314; R. Conrad, $53,410; B. Cordingley, $49,766; M. Cordingley, OST-$9.95/hr; C. Davis, $15.65/hr; M. Davis, $51,755; L. Diede, $70,282; J. Downes, $120,000; A. Duron Delgado, $12.80/hr, OST-$12.70; K. Evje, $82,000;  N. Evje, $49,766; K. Fetsch, $44,500; J. Fischer, $7,165/$27.00/hr; L. Forrette, $13.30/hr; A. Fraasch, $5,646; B. Fredrichsen, $47,650; M. Gall, $51,179; T. Gauer, $63,611; K. Gilmore, $60,525; C. Graf, $52,834; D. Graf, $78,500; J. Graf, $55,258; P. Greiner, $19.60/hr; A. Hagen, $70,100; D. Haire, $12.95/hr; J. Hallquist, $13.65; Je. Hanson, $13.50/hr; L. Hardy, $13.90/hr; H. Hilbrands $9,157; N. Hoeke, $61,964; E. Holland, $49,600; J. Huber, $56,077; E. Huizenga, $13.05/hr; J. Janisch, $71,127; S. Jarman, OST-$10.70; B. Johanson, $18.15/ hr; Ba. Johnson, $45,400; Be. Johnson, $59,579; K. Johnson, $12.50/hr; M. Johnson, OST-$9.95; S. Johnson, $ 47,550; E. Julius, $46,300; C. Jungers, $61,144; J. Karels, $54,724; N. Karels, $53,152; S. Karels, $67,812; M. Keeton, $71,001; R. Kellen, $44,950; M. Kinder, $20.00/hr/OST-$25.70/hr; B. Kloster, $14.75/ hr; K. Knoll, $47,200; J. Korstjens, $53,066; N. Korth, $12.70/hr; J. Krause, $3,956; E. Kretzschmar, $12.50/hr; R. Lambrechts, $62,499; L. Leddy, $54,760; D. Lenards, $61,999; P. Liebe, $19.85/hr; T. Liebing, $44,950; C. Loeschke, $12.55/hr; K. Loeschke, $15.15/hr, OST-$13.25; A. Ludwig, $50,110; D. Madsen, $12.50/hr; N. Meyer, $81,000; T. Mielitz, $54,323; J. Morton, $13.70/hr; Sh. Morton, $13.80/hr; S. Mueller, $13.95/hr; C. Nolz, $54,363; J. Nolz, $62,065; B. Nomeland, $27.55/hr; C. Novy, $13.50/hr; Ba. Olson, $46,300; Br. Olson, $62,127; L. Oster, $12.50/hr; R. Patnoe, $62,499; B. Pauli, $59,572; S. Pauli, $16.40/hr; L. Pedraza, $13.80/hr; K. Peery, $1,662/$14.70/hr; J. Peters, $3,591; J. Pew, $55,426; K. Pillatzki, $58,336; K. Pinkert, $44,500, OST-$13.80/hr; A. Plummer, $48,309; P. Prisinger, $64,274;  H. Pulscher, $2,688; N. Quade, $50,301; S. Rausch, $55,163; C. Reiter, $56,326; J. Reyelts, $13.05/hr; T. Rieger, $20.45/hr; D. Rodriguez, $13.80/hr; K. Schliesman, $40,500/$28,860; J. Schmeichel, $59,028; K. Schmeichel, $48,100; K. Schnaser, $50,566; A. Schubert, $46,155; R. Schuelke, $52,762; J. Schulte, $53,995; M. Schuneman, $12.50/hr; B. Schwandt, $55,043; M. Schwandt, $47,650; M. Schwenn, $59,296; R. Scoular, $65,600; K. Seehafer, $14.85/hr; P. Seehafer, $23.40/hr; R. Shelstad, $54,634; A. Siderewicz, $12.50/hr; K. Sinner, $44,900; J. Skovbo, $12.50/hr; D. Snaza, $100,000; D. Spors, $14.10/hr; S. Stemsrud, $52,996; C. Stokesbary, $12.95/hr; L. Stricherz, $13.55/hr; R. Sullivan, $46,300; M. Thompson, $51,964; M. Thyne, $13.95/hr, OST-$12.70/hr; M. Tietjen, $44,950; L. Tol, $13.95/hr, OST-$12.80/hr; J. Tostenson, $61,763; K. Tostenson, $52,937; C. Townsend, $55,126; E. Townsend, $70,466; A. Trapp, $58,593; Ja. Trapp, $18.50/hr; Je. Trapp, $51,214; J. Trevett, $1,662; K. Tyler, $5,228; D. Underwood, $25.45/hr; S. VanMeter, $53,832; K. Vaudrey, $12.80/hr; E. Wagner, $62,065; H. Wellnitz, $63,929; K. Whitesitt, $14.25/hr; J. Willson, $13.70/hr; J. Wollschlager, $59,689; Ka. Wollschlager, OST-$10.35/hr; Ke. Wollschlager, $3,627; C. Ydstie, $13.25/hr.

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager