Milbank School District Board Proceedings • May 10, 2021

May 10, 2021

President Richard Schwandt called the meeting to order at 7:00 PM in the Board Room of the High School Building.  The Pledge of Allegiance was said. Members present were Thue, Stengel, Upton, Christensen, and Schwandt.  Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Dan Snaza, Deb Hemmer, Ryan Scoular, David Graf, Kris Evje, and Keri Schliesman.

Motion by Thue and seconded by Stengel to approve the agenda with an update of Action Item J: Approve items to surplus. Motion carried. 5-0

No one addressed the Board during the Community Input part of the meeting

Other Discussion Items were: Review Preliminary Technology Plan, Review General Fund, Special Education, and Capital Outlay Budget discussions, 2021-22 Distance Education Discussion and Back-to-School Plans, and Land Discussion.

Motion by Upton and seconded by Stengel to approve the consent agenda.  Motion carried 5-0. Items included were:

Approve minutes of the April meeting.  

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 4-1-21, $2,703,000.73. Revenues: Taxes, $149,158.33; Tuition, $24,014.93; Interest, $557.20; Admissions, $1,072.87; Local Misc, $20,940.03; County Apportionment, $15,716.30; State Aid, $224,101.00. Expenditures: Salaries-Instructional, $284,819.58; Salaries-Support Services, $98,910.12; Salaries- Co-curricular, $21,670.63; Benefits-Instructional, $73,537.28; Benefits-Support Services, $33,663.65; Benefits- Co-curricular, $3,173.17; Purchased Services, $120,611.74; Supplies, $16,454.82. Journal Entries, ($78,000.00). Balance 4-30-21, $2,407,720.40.

Capital Outlay Fund: Balance 4-1-21, $703,013.92. Revenues: Taxes, $96,503.68; Interest, $144.83. Expenditures: Purchased Services, $10,620.68; Supplies, $5,330.00. Balance 4-30-21, $783,711.75. 

Special Education: Balance 4-1-21, $1,753.45. Revenues: Taxes, $90,428.41; State Aid, $2,831.00. Expenditures: Salaries-Instructional, $85,036.97; Salaries-Support Services, $22,980.36; Benefits-Instructional, $24,844.18; Benefits-Support Services, $6,536.52; Purchased Services, $32,728.94; Supplies, $823.44. Journal Entries, $78,000.00. Balance 4-30-2021, $62.45. Promissory Notes to General Fund: $98,000.00.

Bond Redemption Fund: Balance 4-1-21, $454,795.32. Revenues: Taxes, $61,786.15; Interest, $93.69. Balance 4-30-21, $516,675.16.

Capital Projects: Balance 4-1-21, $14,644.45. Balance 4-30-21, $14,644.45.

Lunch Fund: Balance 4-1-21, $172,718.10. Revenues: Student Meals, $2,033.72; Adult Meals, $3,047.58; Ala Carte Sales, $1,112.48; Misc Income, $261.95; Federal Sources, $75,031.22. Expenditures: Salaries-Support Services, $25,634.50; Benefits-Support Services, $8,649.57; Purchased Services, $148.87; Supplies, $28,997.27. Balance 4-30-21, $190,774.84. 

Enterprise Fund: Balance 4-1-21, $36,299.58. Revenues: Tuition, $1,500.00; OST Fees, $4,655.23. Expenditures: Salaries-Support Services, $4,551.95; Benefits-Support Services, $585.94; Purchased Services, $580.87. Balance 4-30-21, $36,736.05.

Trust & Agency Fund: Balance 4-1-21, $422,776.49. Revenues, $33,307.56, Expenditures, $47,649.86. Balance 4-30-21, $408,434.19.

Approval of Bills presented for payment.

Bills Presented for Payment: Aberdeen Awards, Supplies, $480.00; Al’s Body Shop, Repairs, $315.00; Amazon Capital Services, Supplies, $1,343.81; ARS Repairs, $311.23; Berens Grocery, Supplies, $206.06; Big Stone Therapies, Therapy Services, $19,501.89; Bimbo Bakeries, $1,266.64; BMO Harris Card, Supplies/Travel, $6,330.58; Cash-Wa Dist, Food, $12,502.57; Century Business Products, Copier Payment, $2,015.93; Chase Cards, Supplies, $1,337.50; Children’s Care Hospital & School, Tuition, $6,600.00; City of Milbank, Water/Sewer, $1,665.46; Club House Hotel & Suites, $315.04; Culinex, Repairs, $3,190.00; Dacotah Paper, Supplies, $1,983.19; Dakota Potters, Supplies, $287.50; DeFea Transportation, Busing, $67,832.56; East Side Jersey Dairy, Milk, $4,179.32; Fleet US LLC, Repairs, $48.53; Follett School Solutions, Software, $1,621.34; Food-N-Fuel, Fuel, $834.75;G&R Controls, Repairs, $707.09; Katie Gilmore, Travel, $336.00; Grant County Review, Publications, $148.00; Hasslen Construction, Repairs, $19,244.45; Hillyard, Supplies, $7,719.37; Imprest Fund, Registration, $1,704.83; Imprest Fund, Travel, $68.00; Imprest Fund, Prof Services, $1,020.00; ITC, Phone, $449.70; Jostens, Awards, $330.31; Justice Fire & Safety, Repairs, $221.49; JW Pepper, Supplies, $358.94; Natasha Karels, Registration, $35.00; Macksteel Warehouse, Supplies, $341.49; Master Teacher, Award, $65.95; Milbank Community Transit, Busing, $754.00; Milbank Kiwanis, Professional Service, $40.00; NASSP/NHS/NJHS, NHS Affiliation, $385.00; NCS Pearson, Testing Supplies, $48.00; Northwestern Energy, Natural Gas, $5,987.59; Office Advantage, Printer Maintenance, $507.01; OtterTail Power, Lights/Power, $22,924.46; Parent, Mileage, $470.40; Parent, Mileage, $55.90; Praxair Dist, Supplies, $649.94; Deb Rausch, Professional Services, $1,815.60; Runnings, Supplies, $11.98; Sanford Health, HSA Fees, $62.00; Sarlettes Music, Repairs, $568.73; School Specialty, Supplies, $66.37; SD Dept of Human Services, Residential Services, $6,324.94; SDHSAA, Supplies, $142.00; Star Laundry & Dry Cleaners, Supplies, $565.63; Street Graphex, Supplies, $87.31; Trapp Plumbing Co, Repairs, $688.25; Tri State Water, Water Cooler, $43.90; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $143.39; US Foods, Food, $29,681.44; Verizon Wireless, Phone Service, $51.51; Whetstone Home Center, Supplies, $10.71; Whimsy on Main, Supplies, $103.03; WM Corporate Services, Garbage Collection, $1,023.60.

Promissory note from General Fund to Special Education Fund in the amount of $78,000.

Motion by Thue and seconded by Christensen to vote for Todd Palmer from Sturgis Brown as West River at large Representative for the SDHSAA Board of Directors.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to vote Yes for SDHSAA Amendment #1. Motion carried. 5-0

Motion by Christensen and seconded by Thue to vote for Derek Barrios from Elk Point-Jefferson as Division III Superintendent Representative for the SDHSAA Board of Directors. Motion carried. 5-0

Motion by Thue and seconded by Upton to vote for Jeff Kosters from Frederick Area as Division IV Athletic Director Representative for the SDHSAA Board of Directors. Motion carried. 5-0

Motion by Stengel and seconded by Christensen to approve the resignation from Joanne Hanson as cook. Motion carried. 5-0

Motion by Upton and seconded by Stengel to appoint the following community members as Election Workers: Rural Precinct Darlene Mertens, Diane Pillatzke and Jody Berg with Alternate Carol Angerhofer and Peg Dohrer, Gloria Cooley and Mary Rethke with Diann Dauwen as the alternate for City Wards 1, 2, and 3.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to surplus the Koch School property. Motion carried. 5-0

Motion by Stengel and seconded by Upton to authorize Richard Schwandt to sign all documents pertaining to the Koch Elementary Sale to Grant County Development Corporation. Motion carried. 5-0

Motion by Upton and seconded by Thue to declare the following list of items surplus and accepted sealed bids until 2 p.m. Thursday, June 3, 2021: 300K-Kohler Generator ($1,500 minimum), student desks, chairs, tables, file cabinets, teacher chairs, teacher desks, sorted book shelves, nurse patient beds, and other miscellaneous items.  

Motion by Thue and seconded by Stengel to approve Kaylee Pinkert for Summer Credit Recovery at an hourly rate of $27.84. Motion carried. 5-0

Motion by Christensen and seconded by Upton to approve Janelle Wollschlager for Summer Credit Recovery at an hourly rate of $28.74. Motion carried. 5-0

A bid opening for Sewer Pipe Lining was held on May 6, 2021 at 2:00 PM in the Board Room of the High School Building. Justin Downes, Peggy Greiner, Pam Liebe and Nancy Meyer were in attendance.  One bid was received from SD Lining Solutions for $58,500. Motion by Stengel and seconded by Thue to accept the bid from SD Lining Solutions. Motion carried. 5-0

Motion by Thue and seconded by Upton to accept the resignation from Amy Yamaura as Gymnastics Coach.  Motion carried. 5-0

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director, Keri Schliesman, Elementary Principal, Dave Graf, and Athletic Director, Ryan Scoular.

Superintendent Downes reported on:

1. 1. ASBSD/SASD joint Convention – August 5 & 6

2. Graduation May 16th

3. Elementary Open House

4. May 19th Reception

5. Math Curriculum Training

6. Summer Lunch programming

7. $11 Million Distribution

Motion by Thue and seconded by Christensen to enter executive session according to SDCL 1-25-2.5 for legal matters at 7:51 PM. Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:43 PM and regular session resumed.

Motion by Stengel and seconded by Upton to adjourn at 8:45 PM. Motion carried. 5-0

The next School Board meeting will be held Monday, June 14, 2021 at 7:00 PM in the Board Room of the High School Building.  

May 21, 2021

     Vice President Milton Stengel called the meeting to order at 7:30 AM in the Board room of the High School building.  The Pledge of Allegiance was said. Members present were Upton, Thue, Christensen, and Stengel.  Schwandt was absent. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. No guests were present.

Motion by Christensen and seconded by Thue to approve the agenda presented. Motion carried 4-0

  Motion by Upton and seconded by Thue to accept the resignation of Jade Miller as HS Math Teacher and Coach.  Motion carried. 4-0

Motion by Christensen and seconded by Upton to adjourn at 7:31 AM.  Motion carried. 4-0

The next regular meeting of the Milbank School Board will be June 14, 2021 at 7:00 PM.  

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager