Milbank School District Board Proceedings, September 12, 2022
Milbank School District Board Proceedings
September 12, 2022
President Schwandt called the meeting to order at 7 p.m. in the board room of the high school building. Members present were Thue, Seffrood and Schwandt. Stengel and Christensen were absent. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Administration present were Ryan Scoular, David Graf, Marie Ivers and Dan Snaza.
Motion by Seffrood and seconded by Thue to approve the agenda with the addition of Action Items L) Approve the hiring of John Madsen, M) Approve $.25 Incentive Pay Increases for Classified Employee, and N) Approve an Open Enrollment Application for a Student. Motion carried. 3-0
Deb Hemmer introduced Deb Cuyle who will be covering the School Board meetings for the Grant County Review going forward.
Discussion Items: Resource Officer, Open Enrollment Report, SDSSA Executive Board, Social Studies Standards, COVID-19 Impact in the School District, and Review the Vehicle Bids.
Bids were received from Unzen Motors and Milbank Ford. Motion by Thue and seconded by Seffrood to approve purchase of two Suburbans from Unzen Motors at a bid of $54,399 each. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve the consent agenda. Motion carried. 3-0
Items included were:
• Approve minutes of August School Board Meeting.
• Accept Business Manager’s Financial Report.
Business Manager’s Monthly Report: General Fund: Balance 8-1-22, $2,665,600.17. Revenues: Taxes, $11,161.62; Interest $635.16; Local Misc, $45,351.51; County Apportionment, $302.51; State Apportionment, $275,486.00; Federal Sources, $47,614.05; Other, $10,000.00. Expenditures: Salaries-Instructional, $236,821.83; Salaries-Support Services, $104,115.47; Salaries-Co-curricular, $22,667.21; Benefits-Instructional, $80,450.44; Benefits-Support Services, $23,669.89; Benefits-Co-curricular, $4,225.01; Purchased Services, $80,571.41; Supplies, $117,028.23; Other, $450.00. Balance 8-31-22, $2,386,151.53.
Capital Outlay Fund: Balance 8-1-22, $2,056,436.82. Revenues: Taxes, $4,557.09; Interest, $490.00; Federal Sources, $12,134.00. Expenditures: Purchased Services, $1,137.83; Supplies, $39,850.55; Other, $6,500.00. Balance 8-31-22, $2,026,129.53.
Special Education Fund: Balance 8-1-22, $229,583.64. Revenues: Taxes, $4,209.91; Interest, $54.70. Expenditures: Salaries-Instructional, $53,932.90; Salaries-Support Services, $21,934.77; Benefits-Instructional, $27,044.17; Benefits-Support Services, $6,846.44; Purchased Services, $27,742.92; Supplies, $5,046.75; Other, $618.50. Balance 8-31-22, $90,681.80.
Bond Redemption Fund: Balance 8-1-22, $286,557.35. Revenues: Taxes, $2,533.87; Interest, $68.28. Balance 8-31-22, $289,159.50.
Capital Projects Fund: Balance 8-1-22, $5,650,633.21. Revenues: Interest, $768.80. Expenditures: Capital Acquisitions, $266,256.13. Balance 8-31-22, $5,385,145.88.
Lunch Fund: Balance 8-1-22, $297,580.38. Revenues: Student Meals, $80,594.18; Adult Meals, $1,663.00; Ala Carte Sales, $513.50. Expenditures: Salaries-Support Services, $5,421.08; Benefits-Support Services, $5,364.56; Purchased Services, $80.80; Supplies, $1,530.29; Capital Acquisitions, $10,706.75. Balance 8-31-22, $357,247.58.
Enterprise Fund: Balance 8-1-22, $67,881.22. Revenues: OST Tuition, $12,320.63. Expenditures: Salaries-OST, $19,943.42; Benefits-OST, $2,811.61; Purchased Services, $2,827.39; Supplies, $612.53. Balance 8-31-22, $54,006.90.
Trust & Agency Fund: Balance 8-1-22, $481,708.04. Revenues, $79,901.57. Expenditures, $31,979.69. Balance 8-31-22, $529,629.92.
• Approval of Bills presented for payment.
Bills Presented for Payment: ALMS, Supplies, $812.73; Advanced Technologies, Shipping, $55.80; Amazon Capital Services, Supplies/Equipment/Books, $8,302.79; Brenda Anderson, Professional Services, $162.45; ASBSD, Registration, $1,170.00; Laurence Bachman, Parking Lot Painting, $21,642.90; Best Western-Lakeview, $290.97; Big Stone Therapies, Therapy Services, $13,976.32; Bimbo Bakeries, Bread, $650.70; BMO Harris Card, Postage/Supplies, $8,423.27; Bramble Park Zoo, Field Trip, $290.00; Brewster Building Center, Repairs, $331.00; Cash-Wa Dist, Food, $11,210.03; Century Business Products, Copier Payment, $1,982.46; Chase Card, Supplies/Software, $6,668.94; Children’s Care Hospital, Tuition, $4,912.00; Cole Papers, Supplies, $4,779.39; Continental Press, Supplies, $2,158.02; Co-Op Architecture, Professional Services, $6,489.63; Culinex, Equipment, $5,149.77; Dacotah Paper, Supplies, $3,292.51; Dakota Potters, Supplies, $531.25; DeFea Transportation, Busing, $40,872.14; Dewey’s Lawn Care, Grounds Upkeep, $24,666.43; East Side Jersey Dairy, Milk, $3,396.56; Easy Risers, Risers, $1,788.35; EMC Insurance, Insurance, $115.00; Ewell Educational Services, Registration, $460.00; Flinn Scientific, Supplies, $389.38; Food-N-Fuel, Fuel, $1,319.25; G&R Controls, Repairs, $5,118.06; Troy Gauer, Supplies, $53.38; Grant County Review, Publications, $500.74; Travis Graves, Professional Services, $750.00; Hanover Insurance, Insurance, $4,976.00; Hasslen Construction, Building Project, $643,232.65; Hauff Mid-America Sports, Supplies, $3,505.20; Heggerty, Supplies, $384.48; Hillyard, Supplies, $7,347.67; Houghton Mifflin Harcourt, Software, $3,808.90; Imprest Fund, Registration, $1,097.00; Imprest Fund, Professional Services, $298.00; Imprest Fund, Supplies, $227.19; Innovative Office Solutions, Supplies, $1,048.40; ITC, Phone Service, $825.00; Justice Fire & Safety, Repairs, $779.82; JW Pepper, Supplies, $1,268.69; Susan Karels, Supplies, $170.40; Janelle Korstjens, Supplies, $352.14; KSB School Law, Professional Services, $975.00; Lakeshore Learning, Supplies, $1,301.24; Jerry Lewno, Rent, $3,500.00; Linde Gas & Equipment, Supplies, $406.09; Matboss, Supplies, 599.00; Mid-American Research Chemical, Grounds Upkeep, $293.78; Midland Publishing & Printing, Advertising, $85.04; Milbank Community Transit, Bus Service, $88.00; Milbank Refrigeration, Repairs, $407.12; Milbank School District, Supplies, $6,129.17; Milbank School Lunch Program, Supplies, $479.47; Milbank School Lunch, Student Workers, $48.00; NCS Pearson, Renewal, $275.00; NE Superintendents, Dues, $60.00; Nelson Electric, Repairs, $12,941.60; Northwestern Energy, Natural Gas, $3,059.34; Office Advantage, Printer Maintenance, $215.13; OtterTail Power, Lights/Power, $21,446.01; Parent, Mileage, $470.40; Parent, Mileage, $150.00; Plunkett’s Pest Control, Grounds Upkeep, $432.64; Popp Binding, Supplies, $216.08; Professional Hearing Services, Audiology, $410.00; Deborah Rausch, Professional Services, $823.25; Really Good Stuff, Supplies, $1.566.96; Redlinger Bros Plumbing & Heating, Repairs, $1,453.13; Jolene Rick, Professional Services, $200.00; Riddell/All American Sports, Supplies, $1,178.14; Runnings, Supplies, $90.59; Sarlettes, Repairs/Supplies, $2,470.58; Savvas Learning, Supplies, $1,088.73; Kari Schmeichel, Supplies, $223.65; School Specialty, Supplies, $24,095.87; Bre Schwandt, Supplies, $58.21; SD Dept of Human Services, Residential Services, $7,607.88; SDAEOP, Registration, $125.00; Renee Shelstad, Supplies, $47.57; SHI, Software, $2,490.00; St Lawrence School, Professional Services, $100.00; Star Laundry & Dry Cleaners, Cleaning Service, $337.53; Nicole Stengel, Background Check/Supplies, $51.61; Sysco, Food, $9,449.13; Teacher Created Resources, Supplies, $102.85; Thompson Mechanical, Building Improvements, $2,450.00; Tobii Dynavox, Software, $895.50; Training Room, Supplies, $471.36; Tri State Water, Supplies, $80.30; TSA Consulting, Professional Services, $50.00; Tuition Express, Software License, $26.25; Twin Valley Tire, Repairs, $2,531.60; US Foods, Food, $25,177.04; Valley Office Products, Paper, $2,474.23; Verizon Wireless, Phone, $102.90; Vernier Software, Supplies, $2,685.71; Waterford Research Institute, Site License, $405.00; Wenger Corp, Furniture, $6,465.63; Whetstone Home Center, Supplies, $560.45; Whetstone Sanitation, Supplies, $159.75; Whimsy on Main, Books, $1,168.20; Wiese Electric, Repairs, $2,803.94; Waste Management, Garbage Collection, $1,306.03; Zems Inc, Appliances/Repairs, $9,279.20;
Motion by Thue Seconded by Seffrood to approve Resolution No. 22-09-12 Adoption of Annual Budget. Action: Motion carried. 3-0
Resolution No. 21-09-13
ADOPTION OF ANNUAL BUDGET
Let it be resolved, that the School Board of the Milbank School District 25-4, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts it proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2022 through June 30, 2023. The adopted Annual budget levy requests are as follows: General Fund $1.362 per thousands of Ag valuation, $3.048 per thousand for Owner Occupied, $6.308 per thousand for Other Non-ag; Special Education Fund $1.599 per thousands of valuation; Bond Fund $1,511,220 and Capital Outlay Fund $1,884,860. Changes to the proposed budget are:
Increase to the following revenue functions: General Fund 3111 State Aid $282,507.
Increase to the following expenditure functions: General Fund 1111 $26,500, 1131 $2,000, 1250 $6000, 2129 $6,500, 2139 $2,615, 2542 $1,500, 6900 $38,500. Special Education: 1221 $54,225, 2761 $80,000. Decrease to the following expenditure functions: Special Education: 1223 $1,000 and 2129 $12,775.
Total budget General Fund $8,777,130; Capital Outlay $1,889,360; Special Education $2,408,650 Bond Fund $1,511,220; Lunch Fund $866,000; Enterprise Fund $ $178,700.
/s/ Richard Schwandt, Chairman
/s/ Nancy M. Meyer,
Businesss Manager
Motion by Seffrood and seconded by Thue to approve the hiring of Elyse Reede as OST After-School Staff at a rate of $10.50 per hour. Motion carried. 3-0
Motion by Thue and seconded by Seffrood to approve a lane change for Erin Julius from Lane 1 Step 7 to Lane 2 Step 7 at a salary of $49,650. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve adding Modern Woodmen to the list of approved 403(b) provider for the district. Motion carried. 3-0
Motion by Thue and seconded by Seffrood to approve the Tuition Agreement with Big Stone School District. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve $.25 per hour incentive increase for Karen Loeschke, Lori Buescher, Lisa Forrette, June Skovbo, Kelly Whitesitt, and Emily Huizenga. Motion carried. 3-0
Motion by Thue and seconded by Seffrood to accept the resignation of Maria Fonder as Para-professional. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve the hiring of Kody Johnson as Para-professional at a rate of $14.75 per hour. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to accept the submission of the 2022 Annual Financial Report to the South Dakota Department of Education. Motion carried. 3-0
Motion by Thue and seconded by Seffrood to approve the Transportation Contract with DeFea Transportation. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve the hiring of John Madsen as Para-professional at a rate of $14.75 per hour. Motion carried. 3-0
Motion by Thue and seconded by Seffrood to approve the $.25 per hour incentive pay increase for Noelle Korth. Motion carried. 3-0
Motion by Seffrood and seconded by Thue to approve an Open Enrollment application of a 10th grade student. Motion carried. 3-0
Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, MS Principal/Athletic Director, Ryan Scoular and Marie Ivers, Special Services Director.
Superintendent Downes reported on the following:
1. Enrollment Report 1025 K-12, 20 PK
2. Building Project Update
3. Board Retreat (September 21)
Motion by Thue and seconded by Seffrood to enter executive session at 6:47 PM to discuss legal matters pursuant to SDCL 1-25.3. Motion carried. 3-0
Chairman Schwandt declared executive session over at 7:30 p.m. and regular session resumed.
Motion by Thue and seconded by Seffrood to adjourn at 7:32 p.m. Motion carried. 3-0
The next School Board meeting will be held Monday, October 10, 2022 at 7 p.m. in the board room of the High School Building.
/s/ Richard Schwandt, Chairman
/s/ Nancy M. Meyer,
Businesss Manager
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