Summit School District 54-6 Board Proceedings • July 20, 2022

July 20, 2022

CONFLICTS DISCLOSURE:  "an inquiry for conflicts disclosure prior to the consideration of any substantive matters; the person subject to this Act publicly discloses his or her interest in a contract, direct benefit or other conflict with any matter on the agenda; the person is excused from discussion and consideration of such matters; the board determines the matter underlying the conflict is fair, reasonable, and not contrary to the public interest; and the disclosure is included in the minutes which are publicly available." 

 Members present: Lisa Amdahl, Tamijo Bronson, Carrie Rauen, Ferdy Zirbel, and Jevon Zirbel. Absent Mark Miller

Also present: Beth Hills, Mike Schmidt and Kaitlyn Christofferson

At 5:30 p.m. Chairman Zirbel called the meeting to order. 

Preliminary Budget Hearing/Public Communications: None

No conflicts of interest were recognized.

22137 Motion by Rauen Second by Bronson to approve the end of June 2022 Claims. All voted aye.  Motion carried.

GENERAL FUND

ANDERSON, JADYN FINGERPRINTS 20.00 COFFEE CUP FUEL 682.90 ELITE SIGNS GRAPHIX STATE B SIGN 243.00 GRANT COUNTY REVIEW BOARD PROCEEDINGS 110.66 HILLYARD INC SUPPLIES 411.09 NORTHSIDE IMPLEMENT JUNE 2022 403.00 REPORTER & FARMER PLAQUE 38.87 Sanford Health Occupational Medicine DOT EXAM 100.00Fund Total 2009.52

CAPITAL OUTLAY

SKOLD SPEC PARTITION REPAIR $897.26 Fund Total $897.26

22138 Motion by Rauen Second by Amdahl to approve the June 28th, Board Meeting minutes.  All voted aye. Motion carried.   

22139 Motion by Bronson Second by Amdahl to adjourn the final meeting of the 2022 fiscal year at 5:36pm.      

Ferdy Zirbel left the meeting.   

23000 At 5:37 p.m. Business Manager Christofferson calls the meeting to order for the 2023 fiscal year and swear in Jevon Zirbel for three-year term.

23001 Business Manager calls for Nominations for Chairman J Zirbel nominated Lisa Amdahl chairman Second by Bronson. Motion by Rauen Second by Bronson for nominations to cease. All voted aye. Motion Carried.

23002 Chairman Amdahl resumes the meeting. Amdahl asked for nominations for Vice Chair. J. Zirbel nominated Carrie Rauen, second by Bronson. Motion by J. Zirbel Second by Bronson for nominations to cease. All voted aye. Motion Carried.

Public Communications: Sheriff Apple discussed Deputy Steiner’s role as SRO for the Summit School District. 

23003 Motion by Rauen second by Bronson to approve amended agenda removing surplus item motion & approval item H. All voted aye.  Motion carried.

23003 Motion by Rauen Second by Bronson to approve the July 2023 Claims. All voted aye. Motion carried.

GENERAL FUND

ASBSD 2022-2023 ASBSD DUES 869.08 BLICK ART MATERIEALS SUPPLIES 125.29 CENTURY BUSINESS LEASE PRINTING 95.16 DEMCO INC SUPPLIES 70.89 EBOARD SOLUTIONS 22-23 SIMBLI POLICY 600.00 FLINN SCIENTIFIC INC. SCIENCE SUPPLIES 40.90 I XL LEARNING SITE LICENSE 1,923.00 Innovative Office Solutions LLC SUPPLIES 308.84 KARST, KARLIE COACHING CLASSES 70.00 LAKESHORE LEARNING MATERIALS SUPPLIES 233.44 LEARNING A-Z LICENSE 1,892.00 NASCO SUPPLIES 41.47 NORTHWEST EVALUATION ASSOCIATION MAPS 22-23 2,602.50 NOTABLE INC KAMI LICENSE 396.00 POWER SPELLING 22-23 SUBSCRIPTION 200.00 RC TECHNOLOGIES PHONE SERVICE 279.38 RIVERSIDE TECHNOLOGIES INC. RUCK PACK 35,926.00 SCHOOL ADMINISTRATORS OF SD SUMMER CONFERENCE 200.00 SCHOOL SPECIALTY LLC ART SUPPLIES 446.31 SD TEACHER PLACEMENT CENTER 22-23 MEMBERSHIP 435.00 SIOUX VALLEY COOPERATIVE PROPANE 59,289.50 STENGEL, NICOLE PREK SUPPLIES 55.00 TIE SY 22-23 1,000.00 TIME MANAGEMENT SYSTEMS FISCAL SERVICES 114.00 TOWN OF SUMMIT SEWER WATER AND GARBAGE 370.49 PAYROLL $93,042.15 BENEFITS $22,406.34 FUND TOTAL $223,032.74

CAPITAL OUTLAY

OVERDRIVE DIGITAL LIBRARY 250.00 RENAISSANCE LEARNING INC 22-23 AR 1,999.50 SOFTWARE UNLIMITED INC ANNUAL FEE 5,550.00 FUND TOTAL $7,799.50

SPECIAL EDUCATION

LAKESHORE LEARNING MATERIALS SUPPLIES 28.49 PAYROLL 8,362.93 BENEFITS 1,130.12 FUND TOTAL 9,521.54

FOOD SERVICE

CAPITAL ONE PURCHASED FOOD 15.84 EAST SIDE JERSEY DAIRY, INC. MILK 73.97 HYVEE PURCHASED FOOD 62.39 NARDINI FIRE EQUIPMENT INSPECTION 379.00 PAYROLL 8,381.03 BENEFITS 1,139.74 FUND TOTAL 10,051.97

23004 Motion by Bronson Second by Rauen to enter into executive session for the purpose of personnel – (SDCL 1-25-2(1)). Chairman Amdahl declares them out of executive session at 5:54 p.m.

Appointments and Authorizations: 

Business Manager as Board Clerk, Board Treasurer, and Investment Officer: Kaitlyn Christofferson

Official Depositories: Minnwest Bank – Summit SD

School Attorney: Rodney Freeman of Churchill, Manolis, Freeman,

Kludt & Burns, LLP – Huron SD

Official Newspaper: Grant County Review – Milbank SD

Appoint Evan Pottebaum Director of Special Education

Superintendent as Section 504 Officer, Title IX, Food Service, Coordinator for NESC and NTHS, and all federally funded programs; also giving the Business Manager authority to sign for all of the above listed programs.  

Truant Officer, Privacy Official, and Homeless Liaison: Mike Schmidt 

Representative and Alternate for  Sexual Discrimination: Mike Schmidt, 

NESC Board Representative and Alternate: Lisa Amdahl, Tamijo Bronson

NTHS Board Representative and Alternate: Tamijo Bronson, Jevon Zirbel

Superintendent to close school in emergency situations: Mike Schmidt, in his absence, Kaitlyn Christofferson and/or Beth Hills

Negotiations Team: Tamijo Bronson and Jevon Zirbel

Capital Outlay Committee: Mark Miller, Mike Schmidt, Kaitlyn Christofferson

Representative to the Equalization Board: Jevon Zirbel

Appraisers for Surplus Property: Lisa Amdahl, Kaitlyn Christofferson

Participation in the Northeast Education Cooperative and the NESC Special Education Comprehensive Plan and School Organizational Structure Form. 

Participation in mutual Bus Assistance Pact. 

Membership to South Dakota United School Association.   

Legislative Representative for ASBSD: Carrie Rauen

Cooperative Committee: Jevon Zirbel

School’s Official Financial Signer: Carrie Rauen, Kaitlyn Christofferson, Tamijo Bronson. Kaitlyn Christofferson and Mike Schmidt on the Custodial account only.

23005 Motion by Bronson Second by Rauen to approve the above appointments and authorizations (items A-U) All voted aye. Motion carried.

Communication Items:

Superintendent Report:  Mr. Schmidt shared the equalization map of the district’s property with the board, discussed ASBSD conference and current openings include kitchen assistant, JH football, JV volleyball.

Approvals: 

Set the business manager’s bond at $200,000 for the 2022-2023 fiscal year with the premium paid by the school. 

Set Lunch Prices for the 2022-2023 program year Breakfast: Elem-1.95, Secondary- $2.20, Adults-$3.25. Lunch: Elem-$3.05, Secondary- $3.20, Adult- $4.25, Daycare Lunch $4.03 Board pay lunch seconds $0.90.  

Set Admission Prices: Students $3, Adults $5; Doubleheaders: Students $4, Adults $6; Season Passes: Adults $40, Students $0, Senior Citizens 55+ $15, $20 student passes

Set Board Member Pay – same $60. 

Set Substitute Teacher Pay - $100/day $115/day for long term.

Set Transportation Schedule pay $14.57 mini route 1-30 miles, $18.99 mini route 30-60 miles $2 per mile beyond 60. $37.99 mid-large bus route up to 60 miles, $2 per mile beyond 60. Fueling or washing vehicles $12.93/hour, $12.93/hour for Watertown route.

Set School Board Meetings to the second Wednesday of each month 6:00 p.m. (subject to change).  

22006 Motion by J. Zirbel Second by Bronson to approve the above approvals (items A-H). 

All voted aye. Motion Carried

22007 Motion by Rauen Second by J. Zirbel to approve open enrollment applications 23.1, 23.2, 23.3. All voted aye. Motion Carried

22008 Motion by J. Zirbel Second by Rauen to approve food vendor contract with Sprouts Community Daycare for SY23. All voted aye. Motion Carried.

22009 Motion by J. Zirbel Second by Broson to to adjourn the meeting at 6:50 p.m. All voted aye. Motion Carried. The next regular meeting is at 6:00 p.m. on August 10, 2022.