Summit School District 54-6 Board Proceedings

Summit School District 54-6 Board Proceedings

July 14, 2021
Members present: Lisa Amdahl, Tamijo Bronson, Mark Miller, Carrie Rauen, Ferdy Zirbel
Also present: Beth Hills, Nancy Purdy, Mike Schmidt and Kaitlyn Christofferson
  At 5:59 p.m. Chairman Zirbel called the meeting to order.
Preliminary Budget Hearing/Public Communications: None
Lisa Amdahl presented a conflict of interest with the contract approvals.
21152 Motion by Bronson Second by Miller approve the agenda with the addition of approval of food service procurement contracts, daycare meal vendor contract and Sioux Valley Propane Contract. All voted aye. Motion carried.
21153 Motion by Amdahl Second by Rauen to approve the end of June 2021 claims. All voted aye. Motion Carried.
GENERAL FUND
BRAMBLE PARK ZOO FIELD TRIP K, 3RD, 5TH, & 6TH 407.37, COFFEE CUP TRANSPORTATION FUEL 1,282.59, GOKEY IMMIGRATION LAW OFFICE LEGAL FEES 2,000.00, GRANT COUNTY REVIEW BOARD PUBLICATIONS 104.32, GREAT PLAINS LUTHERAN SCHOOL REGION 1B GOLF 24.61, HILLS, RANDY FINGERPRINTS 15.00, NORTHSIDE IMPLEMENT REPAIRS 4,032.58, REPORTER & FARMER ADVERTISEMENT 32.50, SHRED-IT SHREDDING SERVICES 71.14, SIOUX VALLEY COOPERATIVE PROPANE 690.17, TOWN OF SUMMIT WATER, SEWER, GARBAGE 315.25, VISA JULY 2021 VISA 3,897.91, WATERTOWN PUBLIC OPINION ADVERTISEMENT 268.30, WILMOT PLUMBING REPAIR 364.57, 
Fund TOTAL $13,506.31
CAPITAL OUTLAY
BITUMINOUS PAVING, INC PARKING LOT PAVING 54,589.10, SCHOOL SPECIALTY/CLASSROOM DIRECT CLASSROOM DESKS 4,539.60, VISA JULY 2021 VISA 175.00
Fund TOTAL $59,303.70
FOOD SERVICE
CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 555.23, EAST SIDE JERSEY DAIRY, INC. MILK 228.91, NARDINI FIRE EQUIPMENT INSPECTION 215.65
Fund TOTAL $999.79
21154 Motion by Miller Second by Amdahl to adjourn the final meeting of the 2021 fiscal year at 6:06 p.m.     
22000 At 6:06 p.m. Business Manager Christofferson called the meeting to order for the 2022 fiscal year. Swearing in of Lisa Amdahl for a three year term.  
22001 Business Manager calls for Nominations for Chairman. Amdahl nominated Ferdy Zirbel for Chairman Second by Miller. Motion by Miller Second by Bronson for nominations to cease. All voted aye. Motion Carried.
22002 Chairman Zirbel resumes the meeting. Zirbel asked for nominations for Vice Chair. Miller nominated Lisa Amdahl, second by Rauen. Motion by Bronson Second by Miller for nominations to cease. All voted aye. Motion Carried.
22003 Motion by Rauen Second by Amdahl  to approve the July 2021 Claims. All voted aye. Motion carried.
GENERAL FUND
ASBSD 21-22 ASBSD DUES 853.86, EBOARD SOLUTIONS SIMBLI RENEWAL 21-22 300.00, HUDL BASKETBALL 2,700.00, IMPACT SCHOOLS OF SD 21-22 DUES 500.00, IMPREST IMPREST JUNE 2021 86.50, Innovative Office Solutions LLC SUPPLIES 1,012.88, LAKESHORE LEARNING MATERIALS SUPPLIES 18.99, LEARNING A-Z LICENSE 21-22 1,793.00, MYSTERY SCIENCE MEMBERSHIP 21-22 299.00, NETWORK SERVICES COMPANY SUPPLIES 918.10, RC TECHNOLOGIES PHONE SERVICE 258.85, RIVERSIDE TECHNOLOGIES INC. LAPTOP 3,690.00,SCHOOL ADMINISTRATORS OF SD LEADERSHIP ACADEMY 700.00, SD HIGH SCHOOL ACTIVITIES ASSN MEMBERSHIP DUES 186.00, SD TEACHER PLACEMENT CENTER 21-22 MEMBERSHIP 435.00, TIE 21-22 MBR 1,000.00, TIME MANAGEMENT SYSTEMS BUS OFFICE SERVICE 105.00, CDW GOVERNMENT INC CHROME LICENSE 320.00, CENTURY BUSINESS LEASE PRINTING 152.54, CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 321.18, DCI FINGERPRINTS 86.50, JIMENEZ, DANIEL FINGERPRINTS 20.00, LAKESHORE LEARNING MATERIALS SUPPLIES 143.56, MINDER, DORI FINGERPRINTS 15.00, NORTHWEST EVALUATION, ASSOCIATION MAPS 21-22 2,507.50, REALLY GOOD STUFF INC SUPPLIES 19.99, WEBER ASSOCIATES DEPOSIT STICKS & STONES 1,400.00, PAYROLL 87,938.45, Benefits 23,539.84
Fund Total 131,321.38
CAPITAL OUTLAY
BG INNOVATIONS HOVERCAM 1,831.00, BULLER FIXTURE COMPANY HOT FOOD SERVING COUNTER 629.70, GRAVELS IT SOLUTIONS UPDATE 5 SERVERS 2,000.00, HIGH PLAINS TECHNOLOGY LAN SCHOOL 330.00, RENAISSANCE LEARNING INC AR 21-22 1,999.50, SOFTWARE UNLIMITED INC ANNUAL FEE 21-22 5,445.00, Studies Weekly AMERICAN FOUNDATIONS & 5TH GRADE SCIENCE 190.80, WILMOT SCHOOL LUNCHROOM TABLES 500.00, OVERDRIVE DIGITAL LIBRARY 21-22 250.00 
Fund Total 13,176.00
SPECIAL EDUCATION
Payroll 4,962.25, Benefits 664.15
Fund Total 5,626.40
FOOD SERVICE
CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 360.73, EAST SIDE JERSEY DAIRY, INC. MILK 161.40, US FOODS PURCHASED FOOD 1,105.78, INFINITE CAMPUS LICENSE & SUPPORT 21-22 660.30, SCHOOL NUTRITION ASSOCIATION LVL 1 CERTIFICATE 12.00 Payroll 3,928.91, Benefits 510.77
Fund Total 6,739.89
Appointments and Authorizations: 
A. Business Manager as Board Clerk, Board Treasurer, and Investment Officer: Kaitlyn Christofferson
B. Official Depositories: Minnwest Bank of Summit, SD
C. School Attorney: Rodney Freeman of Huron, SD
D. Official Newspaper: Grant County Review
E. Nicole Stengel Dir of Title I, Title III, And Title VI and Evan Pottebaum as Dir of Special Education
F. Superintendent as Section 504 Officer, Title IX, Food Service, Coordinator for NESC and NTHS, and all federally funded programs; also giving the Business Manager authority to sign for all of the above listed programs.  Mike Schmidt and Kaitlyn Christofferson
G. Truant Officer, Privacy Official, and Homeless Liaison:  Mike Schmidt
H. Representative and Alternate for Sexual Discrimination: Lisa Amdahl, Mike Schmidt
I. NESC Board Representative and Alternate: Lisa Amdahl, Carrie Rauen
J. NTHS Board Representative and Alternate: Tamijo Bronson, Mark Miller
K. Superintendent to close school in emergency situations: Mike Schmidt in his absence then Kaitlyn Christofferson and/or Beth Hills
L. Negotiations Team: Lisa Amdahl, Carrie Rauen
M. Capital Outlay Committee: Mark Miller, Mike Schmidt, Kaitlyn Christofferson
N. Representative to the County Equalization Board: Ferdy Zirbel
O. Appraisers for Surplus Property: Mark Miller, Kaitlyn Christofferson
P. Participation in the Northeast Education Cooperative and the NESC Special Education Comprehensive Plan and School Organizational Structure Form. 
Q. Participation in mutual Bus Assistance Pact. 
R. Membership to South Dakota United School Association.   
S. Legislative Representative for ASBSD: Lisa Amdahl
T. Cooperative Committee: Ferdy Zirbel, Carrie Rauen
U. School’s Official Financial Signer: Lisa Amdahl, Kaitlyn Christofferson, Carrie Rauen. Kaitlyn Christofferson and Mike Schmidt on Trust and Agency only.
22004 Motion by Amdahl Second by Bronson to approve the above appointments and authorizations (items A-U). All voted aye. Motion Carried
Superintendent Report:  Mr. Schmidt discussed the school reopening plan requesting comments or concerns, the ASBSD conference, bus routes, RC purchasing educational broadband service and job openings.
Business Manager Report: Mrs. Christofferson briefed the board on the financial statement and Insurance Plus becoming the new servicing agent for the school insurance policy.
Dean of Students Report: Mrs. Hills briefed the board on the new reading series and social studies curriculum. Mrs. Hills is taking a class on personal learning plans and is excited to share what she has learned with the teachers this fall.
Approvals: 
A. Set the business manager’s bond at $200,000 for the 2021-2022 fiscal year with the premium paid by the school. 
B. Set Lunch Prices for the 2020-2021 program year Breakfast: Elem-1.95, Secondary- $2.20, Adults-$3.25. Lunch: Elem-$3.05, Secondary- $3.20, Adult- $4.25, Daycare Lunch $4.03 Board pay lunch seconds $0.90.  
C. Set Admission Prices: Students $3, Adults $5; Doubleheaders: Students $4, Adults $6; Season Passes: Adults $40, Students $0, Senior Citizens 55+ $15. 
D. Set Board Member Pay to $60 per meeting
E. Set Substitute pay $100 per day / $115 per day long term
F. Set Transportation Schedule pay $14.28 mini route 1-30 miles, $18.61 mini route 30-60 miles $2 per mile beyond 60. $37.24 mid-large bus route up to 60 miles, $2 per mile beyond 60. Fueling or washing vehicles $12.67/hour, $12.67/hour for Watertown route.
G. Set School Board Meetings to the second Wednesday of each month 6:00 p.m. (subject to change).  
22005 Motion by Rauen Second by Bronson to approve the above approvals (items A-G). All voted aye. Motion Carried
22006 Motion by Miller Second by Amdahl to approve Adoption of Annual Budget and Resolution for Tax Levy Request. All voted aye. Motion Carried
RESOLUTION NO. FY2022-#1 ADOPTION OF ANNUAL BUDGET
Let it be resolved, that the School Board of the Summit School District 54-6, after duly considering the proposed budgets and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts its proposed budgets and changes thereto, to be its Annual Budget for the fiscal year July 1, 2021 through June 30, 2022.   The adopted Annual budget levy requests are as follows: TAX DOLLAR REQUEST – General Fund: 317,219 Opt Out Amount $49,500 Special Ed Fund: 250,000 or max by law Capital Outlay $357,000, Bond Redemption $245,365
/s/ Chairman-Ferdy Zirbel   
/s/ Kaitlyn Christofferson
Business Manager
22007 Motion by Rauen Second by Amdahl to enter into executive session for SDCL 1-25-2 (2) a student issue at 6:51 p.m. Chairman Zirbel declared them out of executive session at 6:58 p.m.
22008 Motion by Miller Second by Rauen to enter into executive session for SDCL 1-25-1 (1) personnel at 6:58 p.m. Chairman Zirbel declared them out of executive session at 7:06 p.m.
22009 Motion by Amdahl Second by Miller to approve contracts for the 2021-2022 school year, including a July contract for Kelli Meland $2,833.34. All voted aye. Motion Carried
22010 Motion by Rauen Second by Amdahl to approve Sioux Valley Cooperative propane contract for the 2022 fiscal year. All voted aye. Motion Carried
22011 Motion by Bronson Second by Miller to approve 21-22SY Back to School COVID-19 plan. All voted aye. Motion Carried
22012 Motion by Amdahl Second by Bronson to declare surplus property at no value, list available in business office. All voted aye. Motion Carried
22013 Motion by Rauen Second by Miller to approve 2021-2022 handbooks. All voted aye. Motion Carried
22014 Motion by Amdahl Second by Bronson to approve food vendor contract with Sprouts Community Daycare for SY22. All voted aye. Motion Carried
22015 Motion by Rauen Second by Bronson to approve US Foods as primary food vendor, CWD as secondary food vendor, Dakota Paper Supply and paper vendor for school year 2022 . All voted aye. Motion Carried
22016 Motion by Amdahl Second by Rauen to adjourn the meeting at 7:22 p.m.  The next regular meeting is at 6:00 p.m. on Tuesday August 10th, 2021.  
  In accordance with SDCL 6-1-10, the following are the contracted salaries for employment for Summit School District for FY' 2022. All Certified staff receive single health insurance, Superintendent receives family health insurance, Transportation Director receives single health insurance, classified staff receives $350 per month toward health insurance and all staff over 20 hours per week are members of the South Dakota Retirement System. 
Certified Staff (175 school day contract): Brad Arend $44,758; Nathan Bloom $41,188; Victoria Gleason $41,302; Brittany Graf $40,102; Kasandra Hauck $40,824; Elizabeth Hills (38%) $20,557; Nichole Hoffman (87%) $38,218; Paulo Daniel Jimenez $40,702; Dori Minder $41,702; Zachery Noffsinger $39,402; Megan Okroi $42,302; Evan Pottebaum $42,302; Hillori Pearson $39,402; Nancy Purdy $43,456; Nicole Stengel $39,802; Sarah Strang $41,619; Cheryl Zirbel $42,338. 
Administration: Kaitlyn Christofferson $48,000; Michael Schmidt $67,448; Beth Hills (62%) $32,925.
Classified/Para-Professionals (157 school day contract):  Andrea Gapp $15.36/Hr.; Nicole Ebsen $14.99/Hr.; Dawn Wright $14.99/Hr.; Katie Zirbel $14.99/Hr.; Colleen Pearson $115 per day; Kelsey Pearson $14.99 /hr. 
Transportation (306 routes): Dan Gisselbeck $24,064; Dennis Jensen $14.28/route, Nicole Stengel $14.28 or $18.61/route 
Custodian: Randy Hills $16.79/Hr. 
Food Service: Nancy Pearson Head cook school year and summer services $16.79/Hr., Daycare stipend $51.20/ month.
Extra-Curricular/Duties: Zach Noffsinger head varsity football $3,361; Mark Amdahl, Basketball $3,518; Victoria Gleason Oral Interpretation $690, Drama $638; Nathan Bloom Athletic Director $4,430, Golf coach $2,132; Nichole Hoffman IT Coordinator $5,595, Senior class delegator $105, Student council representative $406, Website Coordinator $1,536, Summer/Afterschool Technology $11,035; Evan Pottebaum $29.70/Hr. Summer SPED services/SPED director $4,847; Mike Schmidt jr. high football $1,347; Paulo Daniel Jimenez band/choir extra duty $2,289; Nicole Stengel Title Director $4,847; Susan Zirbel Cross country coach $2,878.
/s/ Chairman
/s/ Business Manager
 

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