Summit School District 54-6 Board Proceedings, July 15, 2020

July 15, 2020

Members present: Lisa Amdahl, Tamijo Bronson, Mark Miller, Ferdy Zirbel, Carrie Rauen via phone. Absent: Joe Johnston   

Also present: Beth Hills, Mike Schmidt and Kaitlyn Christofferson

  At 5:32 p.m. Chairman Zirbel called the meeting to order.

  Preliminary Budget Hearing/Public Communications: None

Kaitlyn Christofferson presented a conflict of interest with the June claims.

20159 Motion by Amdahl Second by Miller approve the agenda with the addition of a motion to approve Activity Association Runoff. All voted aye. Motion carried.

20160 Motion by Amdahl Second by Miller to approve the end of June 2020 claims. All voted aye. Motion Carried.

GENERAL FUND

ACTIVE HEATING INC TECH ROOM AC REPAIR 350.25, CHRISTOFFERSON, STEVE LAWN SERVICES 200.00, COFFEE CUP Transportation Fuel 83.26, GRANT COUNTY REVIEW BOARD PUBLICATIONS 74.74, LAKESHORE LEARNING MATERIALS ELEMENTARY SUPPLIES 8.54,NETWORK SERVICES COMPANY CUSTODIAL SUPPLIES 596.08, NORTHSIDE IMPLEMENT TRANSPORTATION SUPPLIES 122.50, REPORTER & FARMER School Board Member Plaque 32.50, Ridge Electric REPAIR 310.58, SIOUX VALLEY COOPERATIVE PROPANE 778.76, Fund Total: 2,557.21

CAPITAL OUTLAY

VISA Playground 44.20, Fund Total 44.20

FOOD SERVICE

VISA Purchased Food 26.53, PARENT Meal Reimbursement 3.60, PRAIRIE FARMS - SIOUX FALLS Milk 42.29, Fund Total 72.42

TRUST AND AGENCY

TRI STATE WATER INC WORKROOM WATER 71.65, Fund Total 71.65

Grand Total 2,745.48

20161 Motion by Miller Second by Amdahl to approve June 24th, 2020 Special Board Meeting minutes.    

  20162 Motion by Amdahl Second by Miller to adjourn the final meeting of the 2020 fiscal year at 5:49 p.m.     

21000 At 5:50 p.m. Business Manager Christofferson called the meeting to order for the 2021 fiscal year. Swearing in of Carrie Rauen and Tamijo Bronson for three year terms.  

21001 Business Manager calls for Nominations for Chairman. Amdahl nominated Ferdy Zirbel for Chairman Second by Miller. Motion by Miller Second by Bronson for nominations to cease. All voted aye. Motion Carried.

21002 Chairman Zirbel resumes the meeting. Zirbel asked for nominations for Vice Chair. Miller nominated Lisa Amdahl, second by Bronson. Motion by Amdahl Second by Miller for nominations to cease. All voted aye. Motion Carried.

21003 Motion by Rauen Second by Amdahl  to approve the July 2020 Claims. All voted aye. Motion carried.

GENERAL FUND

ASBSD 2020-2021 ASBSD Dues 860.52, CENTURY BUSINESS LEASE Printing & Lease 53.27, EBOARD SOLUTIONS Simbli Renewal 20-21 300.00, HILLYARD INC Custodial Supplies 1,207.73, IMPACT SCHOOLS OF SD 20-21 IMPACT SCHOOLS OF SD DUES 500.00, LEARNING A-Z 20-21 LICENSE 1,742.60, MENARD’S Custodial Supplies 761.37, NORTHWEST EVALUATION ASSOCIATION MAPS 20-21 2,921.00, RC TECHNOLOGIES PHONE SERVICES 257.24, SCHOOL ADMINISTRATORS OF SD Superintendent 20-21 Membership Form 487.00, SD TEACHER PLACEMENT CENTER 20-21 Membership 435.00, SD UNITED SCHOOL ASSOCIATION 20-21 MEMBERSHIP 450.00, SOUTH DAKOTA SOCIETY FOR TECHNOLOGY IN EDUCATION 20-21 Membership 30.00, TIE 20-21 DUES 736.00 TIME MANAGEMENT SYSTEMS OFFICE SERVICES 96.00, TOWN OF SUMMIT sewer, water, garbage 269.40, VOCABULARY SPELLING CITY 20-21 License 191.70, PAYROLL 83,435.25, Benefits 21,321.96

Fund Total 116,056.04

CAPITAL OUTLAY

BRAINPOP LLC License 175.00, CENTURY BUSINESS LEASE Printing & Lease 58.45, HAMLIN SCHOOL JH Lockers 290.00, NEARPOD INC License 4,000.00, RENAISSANCE LEARNING INC. Accelerated Reader 20-21 1,965.50, RIVERSIDE TECHNOLOGIES INC. TECH PACK AND CHARGERS 710.00, SHI INTERNATIONAL CORP. Software License 20-21 1,388.13, SOFTWARE UNLIMITED INC Software Fee 20-21 5,350.00, 

Fund Total 13,937.08

SPECIAL EDUCATION

Payroll 7,426.59, Benefits 1,672.34

Fund Total 9,098.93

FOOD SERVICE

CWD - ABERDEEN SUPPLIES 274.59, INFINITE CAMPUS Annual License Food Service 667.40, NARDINI FIRE EQUIPMENT INSPECTION 201.50, SCHOOL NUTRITION ASSOCIATION SNA Membership 20-21 12.00, Payroll 4,599.06, Benefits 630.17

Fund Total 6,384.72

Appointments and Authorizations: 

A. Business Manager as Board Clerk, Board Treasurer, and Investment Officer: Kaitlyn Christofferson

B. Official Depositories: Minnwest Bank of Summit, SD

C. School Attorney: Rodney Freeman of Huron, SD

D. Official Newspaper: Grant County Review

E. Nicole Bloom Dir of Title I, Title III, And Title VI and Evan Pottebaum as Dir of Special Education

F. Superintendent as Section 504 Officer, Title IX, Food Service, Coordinator for NESC and NTHS, and all federally funded programs; also giving the Business Manager authority to sign for all of the above listed programs.  Mike Schmidt and Kaitlyn Christofferson

G. Truant Officer, Privacy Official, and Homeless Liaison:  Mike Schmidt

H. Representative and Alternate for Sexual Discrimination: Lisa Amdahl, Mike Schmidt

I. NESC Board Representative and Alternate: Lisa Amdahl, Carrie Rauen

J. NTHS Board Representative and Alternate: Mark Miller, Tamijo Bronson

K. Superintendent to close school in emergency situations: Mike Schmidt in his absence then Kaitlyn Christofferson and/or Beth Hills

L. Negotiations Team: Lisa Amdahl, Carrie Rauen

M. Capital Outlay Committee: Mark Miller, Mike Schmidt, Kaitlyn Christofferson

N. Representative to the County Equalization Board: Ferdy Zirbel

O. Appraisers for Surplus Property: Mark Miller, Kaitlyn Christofferson

P. Participation in the Northeast Education Cooperative and the NESC Special Education Comprehensive Plan and School Organizational Structure Form. 

Q. Participation in mutual Bus Assistance Pact. 

R. Membership to South Dakota United School Association.   

S. Legislative Representative for ASBSD: Lisa Amdahl

T. Cooperative Committee: Ferdy Zirbel, Carrie Rauen

U. School’s Official Financial Signer: Lisa Amdahl, Kaitlyn Christofferson, Carrie Rauen. Kaitlyn Christofferson and Mike Schmidt on Trust and Agency only.

21004 Motion by Miller Second by Bronson to approve the above appointments and authorizations (items A-U). 

21005 Motion by Amdahl Second  by Rauen to approve the agreement between Waubay and Summit School District bussing pick up points.

Superintendent Report: School Reopening, Co-op, busing, ASBSD Convention

Business Manager Report: 21st Century Continuation Grant Approval, OST Summer Program wrapping up 07/16, Audit in September plans for virtual audit if necessary.

Dean of Students Report: Thanked the board for the job opportunity, preparing office.

Approvals: 

A. Set the business manager’s bond at $200,000 for the 2020-2021 fiscal year with the premium paid by the school. 

B. Set Lunch Prices for the 2020-2021 program year Breakfast: Elem-1.95, Secondary- $2.20, Adults-$3.25. Lunch: Elem-$3.05, Secondary- $3.20, Adult- $4.25, Daycare Lunch $4.03 Board pay lunch seconds $0.90.  Set Admission Prices: Students $3, Adults $5; Doubleheaders: Students $4, Adults $6; Season Passes: Adults $40, Students $0, Senior Citizens 55+ $15. 

C. Set Board Member Pay to $60 per meeting

D. Set School Board Meetings to the second Wednesday of each month 6:00 p.m. (subject to change).  

21006 Motion by Amdahl Second by Miller to approve the above approvals (items A-D). 

21007 Motion by Bronson Second by Miller to approve Adoption of Annual Budget and Resolution for Tax Levy Request.

RESOLUTION NO. FY2021-#1

ADOPTION OF ANNUAL BUDGET

Let it be resolved, that the School Board of the Summit School District 54-6, after duly considering the proposed budgets and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts its proposed budgets and changes thereto, to be its Annual Budget for the fiscal year July 1, 2020 through June 30, 2021.   The adopted Annual budget levy requests are as follows: TAX DOLLAR REQUEST – General Fund: 308,294 Opt Out Amount $150,000 Special Ed Fund: 250,000 or max by law Capital Outlay $400,000 or max by law Bond Redemption $247,665

/s/ Ferdy Zirbel, Chairman

/s/ Kaitlyn Christofferson,

Business Manager

21008 Motion by Amdahl Second by Miller to enter into executive session for SDCL 1-25-1 (12) personnel at 6:43 p.m. Chairman Zirbel declared them out of executive session at 6:56 p.m.

21009 Motion by Amdahl Second by Miller to accept Open Enrollment forms 21-1, 21-2, 21-3, 21-4, 21-5, 21-6, 21-7.

21010 Motion by Miller Second by Rauen to declare yogurt machine as surplus property and to be disposed as required by law.

21011 Motion by Amdahl Second by Bronson to approve SY 20-21 Contract Addenda.

21012 Motion by Miller Second by Rauen to approve Sioux Valley Coop Contract.

21013 Motion by Miller Second by Amdahl to vote Tom Culver to Activity Association.

21014 Motion by Rauen Second by Bronson to adjourn the meeting at 7:13 p.m. The next regular meeting is at 6:00 p.m. on August 10, 2020.  

In accordance with SDCL 6-1-10, the following are the contracted salaries for employment for Summit School District for FY’ 2021. All Certified staff receive single health insurance, Superintendent receives family health insurance, and all staff over 20 hours per week are members of the South Dakota Retirement System. Certified staff will receive an annual bonus of $1,000. Classified staff will receive

an annual bonus of $500.

Certified Staff (175 school day contract): Brad Arend $43,039; Nathan Bloom $39,669; Nicole Bloom 38,483; Alexis Gerdes $39,483; Victoria Gleason $39,483; Brittany Graf $38,783; Kasandra Hauck $39,505; Elizabeth Hills (38%) $16,123; Nichole Hoffman (87%) $36,562; Zachery Noffsinger $38,283; Megan Okroi $40,983; Evan Pottebaum $40,983; Hillori Pearson $38,283; Nancy Purdy $41,737; Jill Spindler $40,572; Sarah Strang $40,500; Cheryl Zirbel $40,619.

Administration: Kaitlyn Christofferson $43,000; Dawn Johnson $40,000; Michael Schmidt $64,448; Beth Hills (62%) $34,950.

Classified/Para-Professionals (157 school day contract): Andrea Gapp $15/Hr.; Nicole Ebsen $14.63/Hr.; Nicole Pays $14.63; Dawn Wright $14.63/Hr.; Katie Zirbel $14.63/Hr.;

Transportation (306 routes): Dan Gisselbeck $23,500; Dennis Jensen $14/route

Custodian: Jennifer Lewandowski $16.39/Hr.; Brandi O’Farrell $16.39/Hr.

Food Service: Carrie Pike assistant cook school year and summer services $12.75/Hr., Daycare stipend $25/ month; Nancy Pearson Head cook school year and summer services $16.39/Hr., Daycare stipend $50/month.  

Extra-Curricular/Duties: Zach Noffsinger head varsity football $3,247; Mark Amdahl, Basketball $3,399; Victoria Gleason Oral Interpretation $674, Drama $623; Nicole Pays Prom $303; Nathan Bloom Athletic Director $4,280, Golf coach $2,060; Nicole Bloom Title Director $4,733; Nichole Hoffman Senior class delegator $102, Student council representative $396, Website Coordinator $1,500 Summer/Afterschool Technology $10,776, website coordinator $1,500; Tony Howard Girls basketball $3,399; Evan Pottebaum $27.28/Hr. Summer SPED services, SPED director $4,733; Jill Spindler band/choir extra duty $2,289; Susan Zirbel Cross country coach $2,781.

/s/ Chairman

/s/ Business Manager