Waverly/South Shore School Proceedings • July 11, 2022

July 11, 2022

23-0700

The Waverly/South Shore School Board met in regular session on July 11, 2022 at 6:15 p.m. in the school library with the following members present: P. Thyen, J. Lindner, J. Buchholz, K. Dagel, and A. Thompson.  Guests and others present:  J. Dalton, J. Meyer, and M. Hemmingson-business manager.    

23-0701

Budget hearing was held. 

23-0702

Public Forum: None 

23-0703

Motion by Dagel, second by Thompson to approve agenda as presented.  Motion passed 5-0.

23-0704

Motion by Thyen, second by Dagel to approve the June meeting minutes.  Motion passed 5-0.

23-0705

Motion by Lindner, second by Thompson to approve the financial reports. Motion passed 5-0.

Financial Report

General Fund: Beginning balance, $1,231,097.29; Revenue: Local, $42,840.10; County, $1,354.87; State, $126,227.65; Federal, $0.00; Exps, $402,628.50; Adj. $0.00; Ending balance, $998,891.41.

Capital Outlay: Beginning balance, $1,385,308.71; Revenue: Local, $31,496.62; County, $0.00; State, $0.00; Federal, $15,905.00; Exps, $176,701.84; Ending balance, $1,256,008.49.

Special Education: Beginning balance, $154,586.92; Revenue: Local, $21,566.05; County, $0.00; State, $0.00; Federal, $0.00; Exps, $69,381.38; Adj.0$0.00; Ending balance, $106,771.59.

Food Service: Beginning balance, $(2,582.95); Revenue: Local, $624.93; County, $0.00; State, $416.95; Federal, $19,642.21; Exps, $19,857.43; Adj. $0.00; Ending balance, ($1,756.29).

Enterprise: Beginning balance, $1,200.45; Revenue: Local, $3,725.00; County, $0.00; State, $0.00; Federal, $0.00; Exps, $3,303.17; Ending balance, $1,622.28.

Trust and Agency: Beginning balance, $37,180.74; Revenue: Local, $2,001.38; County, $0.00; State, $0.00; Federal, $0.00; Exps, $15,160.72; Ending balance, $24,021.40.

Scholarships: Beginning balance, $3,906.31; Revenue: Local, $650.00; Exps, $1,000.00; Ending balance, $3,556.31.

23-0706

Conflicts disclosures: None

23-0707

Motion by Dagel, second by Lindner to approve the monthly claims.  Motion passed 5-0.

General: A&B Business-copier maint/26.55, Amazon-supp/160.98, ASBSD-dues/954.47, Book Systems-software renewal/795.00, Century Link-phones/404.37, Codington Clark Electric-electricity/3,279.88, Connecting Point-supp/720.00, Dakota Supply Group-supp/259.48, Dakota Truck Underwriters-work comp ins/10,675.00, J Dalton-nat’l prin conf stipend/ 1,000.00, Dependable Sanitation-garbage/271.80, Deuel School-track meet/125.00, Four Seasons-mower service/287.55, Great Western Visa-supp/763.27, Heinemann-supp/ 798.60, Hillyard-supp/445.08, Hy-Vee-supp/43.56, KXLG-adv/520.00, Marsh & McLennan-insurance/45,536.00, Mastercard-supp/440.18, Menards-supp/273.36, NASCO-supp/459.80, Pauer Sound-repairs/55.00, SD Dept of Health-services/518.40, SD Teacher Placement-subscrip/435.00, Sharps-repairs/69.91, Sherwin Williams-supp/100.09, SHI international- licenses/ 2,088.34, Sioux Rural Water-water/62.90, Sioux Valley Coop-fuel/1,453.74, South Shore Gazette- publishing/230.59, Student Assurance-CAT Ins/712.00, Taylor Music-repairs/295.00, TIE-dues/1,250.00, TMS- mo fee/37.40, Training Room-supp/ 2,228.85, Tumbleweed-subscrip/ 639.20, Verizon Wireless-cell phones/ 156.45, Watertown Ford-repairs/ 1,825.99, Watertown Radio-adv/741.60, WSS General-conf/99.96, and WSS Trust & Agency-reimb/861.24.  Total $82,101.59.

Capital Outlay:  A&B Business-copier lease/960.20, Bryan Rock Products-ballfield lime/1,570.63, Houghton Mifflin-4,472.25, Koustrup Gravel-parking lot repairs/58,305.00, Lampo Group-curriculum/1,614.66, Mystery Science-2 yr sc curr/2,398.00, Noredink.com-writing curr/3,098.75, Overhead Door-crows nest/892.86, Riverside Tech-laptops/37,570.00, School Specialty-elem sped curr/ 1,483.02, Virco-HS desks/15,709.20, and WSS trust & agency/4,000.00. Total-$132,074.57.

Special Education:  Lifescape-tuition/1,228.00, and SD Dept of Human Services-services/4,543.37.  Total $5,771.37.

Food Services:  Total-$0.00.

Enterprise:    Total $0.00.

Trust & Agency:  Alykat Designs-BB raffle books/450.00, Ramkota Hotel-VB team camp/507.96, Castlewood Community Foundation-donation/981.00, J Dalton-PBIS reimb/66.00, J Evjen-summer mentor/92.40, B Guthmiller-summer mentor/84.00, Holiday Inn City Centre-PBIS training/576.00, A Olson-summer mentor/42.84, Koustrup Gravel-dwnpmt/4,000.00, and Prairie Lakes Wellness Center-BBB league/350.00.  Total $7,150.20.

Scholarship:  Total $0.00. 

Payroll: General: Elementary $0.00, Middle School $0.00, Secondary $0.00, Pre-K $0.00, Reap $0.00, Title $0.00, Professional Development $2,000.00, Board Salaries $0.00, Guidance $0.00, Mentor Teacher $0.00, Supt $6,562.50, Principal $5,679.17, Fiscal $4,375.00, Operations & Maintenance $0.00, Pupil Transportation $0.00, Male Activities $0.00, Female Activities $0.00, and Co-curricular $416.67.  Expensed Salaries $83,535.00.  General Fund Total $102,568.34.  Sped: $9,104.98.  Food Service: $3,676.04.  Enterprise: $0.00.  

23-0708

NESC report 

23-0709

NTHS report

23-0710

Buildings & Grounds

Transportation

23-0711

Staff/Student Presentations:  None

23-0712

Administration Reports    

Discussion/Action Items

Old Business:

23-0713

Return to school plan and activity attendance tier plan reviewed with no changes.  

23-0714

No appointment of a member to WSS School Board — J Buchholz will remain until the position is filled.  

23-0715

Repair estimate for the south parking lot — the board would like to look at drain tile to help the water drain out.  

New Business: 

23-0716

Motion by Lindner, second by Thyen to adopt the 2nd reading of the Early Graduation Policy.  Motion passed 5-0.

23-0717

Motion by Thompson, second by Thyen to enter into executive session at 7:30 pm for personnel matters pursuant to SDCL 1-25-2 (1), student matters pursuant to SDCL 1-25-2(2), and communication with legal counsel pursuant to SDCL 1-25-2 (3).  Motion passed 5-0.  

Declared out at 8:06 pm.  

23-0718

Motion by Lindner, second by Dagel to approve open enrollment applications 23-0717-01 to 23-0717-03.  Motion passed 5-0.  

23-0719

Motion by Lindner, second by Thompson to accept signed/amended contracts from:  K Hannigan—add student council advisor and head girls bb coach; remove asst girls bb coach, T Dalton—add lane change, J Dalton—add lane change, J Meyer—remove student council advisor, and B Comes as regular route bus driver.  Motion passed 5-0.

23-0720

Motion by Dagel, second by Lindner to adjourn at 8:14 pm.  Motion passed 5-0. 

Next regular board meeting will be held Monday, August 8, 2022 at 6:15 PM in the school library.   

July 11, 2022

The Waverly/South Shore Board of Education met for the annual meeting July 11, 2022 at 8:16 p.m.  Board members present: J. Lindner, J. Buchholz, P. Thyen, and A. Thompson.   Absent:  M. Morgan

The following guests were present:  J. Dalton, J. Meyer, and M. Hemmingson-business manager.

23-0721

The Business Manager called the meeting to order at 8:16 pm.

23-0722

Due to only 3 circulating positions resulting in no election, 3 board members were to sign the oaths of office, only 2 were in attendance:  A Thompson for a 3-year term and J Lindner for a 2-year term.    

23-0723

Motion by Thompson, second by Linder to nominate J. Buchholz as chairperson and P. Thyen as vice chairperson and for nominations to cease and cast unanimous ballot. Motion passed 4-0. 

Chairperson Buchholz reconvened the meeting at 8:30 PM.

23-0724

No one present for the Public Forum.  

23-0725

Motion by Thyen, second by Thompson to approve agenda as presented.  Motion passed 4-0.  

23-0726

Let it be resolved, that the Waverly/South Shore School Board, after duly considering the preliminary budget to be its Annual Budget for the fiscal year July 1, 2022 through June 30, 2023.  The adopted Annual Budget totals are as follows: General Fund-$2,812,501.00, Capital Outlay- $1,285,681.00, Special Education-$370,754.00, Enterprise Fund-$15,200.00, and Food Service Fund-$207,982.00.  Tax Levy amounts to the County Auditor will be as follows: General Fund-$465,000-maximum amount, Opt Out-$200,000.00, Special Education Fund-$375,000.00 ($1.56 per thousand; maximum), Capital Outlay Fund-$700,000.00 ($2.65 per thousand.).  Motion by Lindner, second by Thompson.  All voting aye.  Motion passed 4-0. 

23-0727

CONFLICTS DISCLOSURE: None to disclose

Motion by Lindner, second by Thompson to approve yearly conflict disclosures from:  J. Buchholz, J Dalton, M. Hemmingson, J. Lindner, P. Thyen, and J. Meyer.  Motion passed 4-0. 

23-0728

Motion by Lindner, second by Thyen to approve the following designations as presented:

• Designate Roberts Rules of Order as Parliamentary Guidelines for Board of Education meetings 

• Designate First Interstate Bank as Official Depository for district funds

• Designate Grant County Review as Official Newspaper for the district

• Designate Rodney Freeman as legal counsel for the district

• Designate Superintendent to institute the School Lunch Program 

• Designate Business Manager as Food Service Director  

• Designate Superintendent as Homeless liaison 

• Designate Superintendent as Federal Programs Director 

• Designate Superintendent as Administrator for Title I Program; designate Business Manager as official signature for Title I finances 

• Designate the Superintendent to close school in case of emergency and in case of inclement weather and to set a chain of command in superintendent’s absence 

• Designate principal as truancy officer for the district 

• Membership in the Associated School Boards of South Dakota 

• Adopt State rates as mileage and meals for the district 

• Set the business manager bond of $50,000 

• Superintendent and Business Manager as official purchasing agents for the district 

• Authorize Business Manager to invest surplus funds 

• Authorize Business Manager to transfer interest on funds to general fund

• Authorization of the existing accounts:  Business Manager, superintendent, Board Chairperson and Board Vice-Chairperson (in chairperson’s absence)

• School boards must meet the 2nd Monday of the month unless otherwise designated

Motion passed 4-0.

23-0729

P. Thyen named representative to NESC board of education and J Lindner as alternate.   

23-0730

A Thompson named representative to NTHS board of education and J Buchholz as alternate.    

23-0731

Motion by Thyen, second by Lindner to establish Board of Education salaries at $60.00 per meeting plus family pass to activities.  Motion passed 4-0.

23-0732

Motion by Lindner, second by Thyen to set substitute teacher pay at $125 per day for certified and $100 per day for non-certified and all hourly staff.  Motion passed 4-0.

23-0733

Motion by Thyen, second by Thompson to set substitute bus driver pay at $45.00 per route.  Motion carried 3-0 with Lindner abstaining.

23-0734

Motion by Lindner, second by Thyen to authorize business manager to designate funds from the Class of 2022-$500 to the Coyote Endowment Scholarship with the remainder towards an ice machine. Motion passed 4-0. 

23-0735

Committees assigned:  PERSONNEL-Lindner and Thyen per motion by Buchholz, second by Thompson.  Motion passed 4-0.

23-0736

Motion by Lindner, second by Thyen to increase meal prices for students to Breakfast- PK -12 $1.80 and Lunch-PK-5 $2.75 and 6-12 $3.05, and $0.30 for extra milk, and $0.75 for seconds.  The free meal program from the USDA has ended.  Adult prices will be set in August. Motion passed 4-0. 

23-0737

Motion by Thyen, second by Lindner to set prices for admission to games and activities at $5.00 adult and $3.00 student, season-$40.00 adult and $25.00 student, and family (2 parents and K-12 students)-$120.00.  Senior passes to remain free at the age of 60+.  Motion passed 4-0.

23-0738

Open fuel bids:  One bid received from Sioux Valley Coop; motion by Thyen, second by Lindner to accept all bids: #2 Diesel at $24.12, E-10 gas at $3.38, and LP at $1.92 to be delivered to the school.  Motion passed 4-0.

23-0739

F irst reading of the K-12 handbook, Activities handbook, and the Technology Handbook.    

23-0740

Motion by Thyen, second by Lindner to approve the Comprehensive Special Education Plan prepared by NESC.  Motion passed 4-0.  

23-0741

Motion by Thompson, second by Thyen to authorize Schoenfish & Co to conduct the audit of FY 21-22.  Motion passed 4-0.  

23-0742

Motion by Lindner, second by Thyen to adjourn at 9:49 PM.

Next regular meeting will be held Monday, August 8, at 6:15 PM in the school library.  

/s/ Jeff Buchholz

Board President/Chairperson                                                                          

/s/ Misty Hemmingson

Business Manager