Wilmot City Council Proceedings Monday, December 8, 2025

December 8, 2025

The Wilmot City Council meeting was called to order at 6:06 p.m. on Monday, December 8, 2025, at the Wilmot City Office in regular session with Mayor Zachery Zempel presiding. Council members present: Roger Butler, Lindsey Dorosh, Jack Hansen, and Michael Hook. Absent: Clayton Winge.  Others in attendance were PW Superintendent Brett Halseide and Finance Officer Diana Halseide.

No conflict-of-interest items on the agenda for anyone on Council were declared.

Hansen Motioned to approve the Agenda as read. Dorosh seconded. All voted Aye, Motion carried.

Visitors in attendance: None

Dorosh Motioned to approve the following Minutes: November 10, 2025, Regular Council Proceedings and November 17, 2025, Special Council Proceedings. Butler seconded. All voted Aye. Motion carried.

Reports and Communications:

Mayor Zempel presented the progress and/or completion of the following projects as reported.

Water Purchased vs Water Sold: The October loss variable was 39.59%. The yearly loss variable to date is 38.66%.

PW Maintenance Superintendent Report: PW Halseide’s report included assisting with a curb stop repair completed by AP & Sons at 902 Ordway St. Snow removal was completed after each snow event.

Sanitary Sewer Project Status Update: April Buller (IMEG) was not present. Work has been completed, AP & Sons received their final payment and other final payments are still processing.

Outfall Line on 2026 State Water Plan: Hansen Motioned for Mayor Zempel to sign the Sanitary/Storm Sewer Facilities Funding Application on behalf of the City. Butler seconded. Roll Call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay: None. Absent: Winge. Motion carried.

American Legal Publishing Corporation: Review completed and awaiting final product.

Inventory Reminder: Council was reminded that inventory needs to be completed before December 31, 2025.

Office Closures: All City Offices will be closed Thursday, December 25, 2025 and Thursday, January 1, 2026 for federal holidays of Christmas Day and New Year’s Day.

Citizen Complaints: None

Claims: Council reviewed the claims for warrants.

Butler Motioned to accept and approve the disbursements. Hansen seconded. All voted Aye, Motion carried.

Financial Reporting ending November 30, 2025, was submitted to Council by Finance Officer Halseide and reported as: Checking $866,644.25; Savings $401,817.85; SRF Debt Reserve CD $209,279.97; RD Water Debt Reserve CD $16,272.00; RD Sewer Debt Reserve CD $11,274.00; SRF Checking $38,672.95; Petty Cash $200.00, Library; $23,761.16

November Income

(included above)

General Fund $67,546.40

Sewer Fund $13,910.69

SRF Loan Fund $372,020.00

Water Fund $12,446.62

TOTAL INCOME $465,923.71

November Expenses

(included above)

General Fund $34,407.31

Sewer Fund $45,949.13

SRF Loan Fund $340,789.98

Water Fund $9,618.18

TOTAL EXPENSE $430,764.60

November NET: $35,159.11

Council reviewed the November 2025 financial statements, sales recap, and outstanding receivables.

Butler Motioned to accept and approve the City Financials for November 2025 and the end of year budget review as submitted by FO Halseide. Hansen seconded. All voted Aye, Motion carried.

Interim Librarian Argo submitted the November 2025 financials for the Wilmot Public Library. No meeting was held in November, and no librarian report was provided.

Hansen Motioned to accept and approve the Library Financial Statements for September and October 2025, as submitted by Interim Librarian Argo.  Butler seconded. All voted Aye, Motion carried.

Old Business:

Council discussed the search for a new cleaner for the Community Center and asked FO Halseide to set up interviews.

Council discussed a newspaper for the City. No action will be taken.

Council discussed the culvert under Park Ave. No action will be taken.

New Business:

Butler Motioned to reappoint Mesa Kirchmeier as a trustee on the Library Board of Trustees for a 3-year term.  Hansen seconded. All voted Aye. Motion carried.

Butler Motioned to approve an increase of $29.99 for the purchase of an air compressor for the Fire Hall bringing the total to $529.99. Dorosh seconded. Votes of Aye: Butler, Dorosh, Hansen. Nay: Hook. Absent: Winge.

Council discussed the option of a mechanics lien on 501 3rd Street due to no payment on utilities. No action taken.

Council discussed CHS cleaning the ditch between the railroad tracks behind the elevator. Discussion tabled to the next regular council meeting.

Council discussed the meters in town and checking calibration of select units. Discussion was tabled to the next regular council meeting.

Hansen Motioned to approve closing the City Office on January 21st, 2026, for FO Halseide to attend the virtual SDML Annual Report Workshop.  Dorosh seconded. All voted Aye, Motion carried.

Butler Motioned to approve FO Halseide to make 2026 Public Notice Publications as required and/or needed.  Hansen seconded. All voted Aye, Motion carried.

Butler Motioned for the submission of the 2026 Enterprise Fund Budget appropriations, expenses, and equity to the USDA to remain in compliance with current loan standings. Hansen seconded. All voted Aye. Motion carried.

Hansen Motioned for the approval of Resolution No 2025-04 2026 Schedule of Rates, Charges and Fees. Hook seconded. Roll Call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay: None. Absent: Winge. Motion carried.

Hansen Motioned to declare Ordinance No 11-11-3 Snow Removal as having its first reading. Butler seconded. All voted Aye. Motion carried.

Hansen Motioned to approve Ordinance No 11-11-3 as read. Butler seconded. All voted Aye. Motion carried.

Butler Motioned to declare Ordinance No 344 2025 Budget Supplement as having its first reading. Hook seconded. All voted Aye. Motion carried.

Butler Motioned to approve Ordinance No 344 2025 Budget Supplement as read. Hook seconded. All voted Aye. Motion carried.

At 9:26 p.m., Butler Motioned to enter into Executive Session Pursuant to SDCL 1-25-2(4) for negotiations. Hansen seconded. All voted Aye. Motion carried.

At 10:23 p.m., Mayor Zempel declared the meeting back in regular session.

Hansen Motioned for Mayor Zempel to receive a $33.00 cell phone reimbursement each month beginning January 2026. Butler seconded. Roll call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay; None. Absent; Winge. Motion carried.

Hansen Motioned for 2026 wage rate increases for City employees effective the first disbursement check in January 2026 as follows; Interim Librarian Cindy Argo $15.07/hr., Public Works Superintendent Brett Halseide $26.15/hr., and Finance Officer Diana Halseide $21.53/hr. Dorosh seconded.  Roll call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay; None. Absent; Winge. Motion carried.

Butler Motioned for 2026 wage rate increases for City employees effective the first disbursement check in January 2026 as follows; Summer Assistant Leslie Chaloupka $16.00/hr., and Garbage Collector Justin Johnson $150.00/haul and a pitchfork for cleaning up trash on roadways. Hook seconded. Roll call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay; None.  Absent; Winge. Motion carried.

Dorosh Motioned to increase meal reimbursement for City employees when traveling for training to breakfast $15.00/meal, lunch $20.00/meal, and dinner $25.00/meal. Hansen seconded. Roll call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay; None.  Absent; Winge. Motion carried.

Dorosh Motioned to reduce the vacation leave payout upon a City employee resigning or retiring to a maximum of 120 hours at 100%. Hansen seconded. Roll call vote of Aye: Butler, Dorosh, Hansen, Hook. Nay; None. Absent; Winge. Motion carried.

Warrants approved:

GENERAL: ATI, 69.99, services; CHS, 1,029.93, utility; Delta Dental, 48.40, insurance; Fluegal, Anderson, McLaughlin, 161.00, legal; Grant County Review, 163.67, publishing; Halseide, Brett, 26.40, Phone reimb; Halseide, Diana, 26.40, Phone reimb; Health Pool of SD, 2,068.58, insurance; Johnsons Lawn Care, 460.00, services; Jurgens Auto Body, 246.88, fuel; Minnwest Bank Visa, 575.25, Supply; Otter Tail Power, 1,598.53, utility; RC Technologies, 181.86, utility; Roberts County Treasurer, 865.25, services; Runnings, 563.97, supply; SD Retirement, 749.80, 401a contribution; SD State Treasurer, 310.60, sales tax; SDML, 662.00, fees; USPS, 234.00, postage; Valley Office, 34.02, supply; Wilmot Lumber, 133.97, supply; United States Treasurer, 1,857.66, WH-SS-Medicare liability; Admin Salaries, 2,224.52; Garbage Salaries, 1,068.61; Street Salaries, 2,657.93; Library Salaries, 660.72.

WATER: Delta Dental, 6.05, insurance; Grant-Roberts Rural Water, 6,181.00, utility; Halseide, Brett, 3.30, Phone reimb; Halseide, Diana, 3.30, Phone reimb; Health Pool of SD, 184.30, EE insurance; Otter Tail Power, 25.86, utility; RC Technologies, 54.84, utility; SD 811, 3.15, utility; SD Public Health Lab, 20.00, samples; USDA Rural Dev, 1,356.00, water loan; USPS, 78.00, postage; Valley Office, 34.03, supply; SD Retirement, 93.72, 403b contribution; United States Treasurer, 184.58, WH-SS-Medicare liability; Water Salaries, 389.02.

SEWER: DANR, 450.00, permit; Delta Dental, 6.05, insurance; Halseide, Brett,3.30, Phone reimb; Halseide, Diana, 3.30, Phone reimb; Health Pool of SD, 184.30, insurance; RC Technologies, 18.46, utility; SD 811, 3.15, utility; USDA Rural Dev, 977.00, sewer loan; USPS, 78.00, postage; Valley Office, 34.03, supply; Whetstone Ag, 6,720.00, rental; SD Retirement, 93.72, 401a contribution; United States Treasurer, 184.58, WH-SS-Medicare liability; Sewer Salaries, 389.02.

SRF Fund: AP & Sons, 340,789.98, Construction; IMEG, 22,590.00, Engineer.

The next Special Council meeting is scheduled for Monday, December 15, 2025, at 6 p.m. at the Wilmot City Office located at 725 Main Street.

The next Regular Council meeting is scheduled for Monday, January 12, 2026, at 6 p.m. at the Wilmot City Office located at 725 Main Street.

At 10:33 p.m., Bulter Motioned to adjourn. Hook seconded. All voted Aye, Motion carried.

RESOLUTION No. 2025-03

A RESOLUTION ADOPTING THE 2026 SCHEDULE OF RATES, CHARGES, AND FEES FOR SERVICES PROVIDED BY THE CITY OF WILMOT AND SUPERSEDING ALL PRIOR RESOLUTIONS ESTABLISHING SUCH RATES, CHARGES, AND FEES

WHEREAS, City Council shall, by resolution file the rates, charges, and fees to be collected by the City for goods and services provided by the City; and

WHEREAS, the City Council periodically adjusts the rates, charges, and fees said services to more accurately reflect the cost of providing said services to the customers; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Wilmot South Dakota;

Section 1. That the Schedule of Rates, Charges and Fees is hereby adopted for services provided by the City of Wilmot and shall apply to all charges and transactions effective on and after January 1, 2026.

Section 2. That this Resolution shall supersede in all respects all previous resolutions of the City Council, which set the rates, charges, and fees now being set.

Section 3. That notwithstanding the foregoing, the rates, charges, and fees set in Resolution No. 2025-03 shall continue in full force and effect from the date of this Resolution until they are superseded on as provided herein.

Section 4. That this Resolution shall take effect as of January 1, 2026.

ADMINISTRATIVE FEES

Insufficient Funds/Return Check

$40.00

LIBRARY

Photocopies, black & white, per page

$0.25

Photocopies, color, per page $0.50

Late Book Return (per day open) $0.50

Late DVD Return (per day open) $2.00

Lost Item Replacement Cost

$Actual Cost

COMMUNITY CENTER

Deposit $150.00

Meeting Room $25.00

Small Room $50.00

Small Room and Kitchen $100.00

Kitchen Area Only $75.00

Entire Building (non-alcohol events)

$200.00

Entire Building (alcohol events)

$350.00

**Cleaning fee contracted

$35.00 / $50.00 / $100.00 / $150.00 / $250.00

BUILDING

Demolition Permit $20.00

Building Permit ($499 or less) $15.00

Building Permit ($500 - $5,000) $20.00

Building Permit ($5,001 - $10,000)

$30.00

Building Permit ($10,001 - $20,000)

$40.00

Building Permit ($20,001 - $30,000)

$50.00

Building Permit ($30,001 - $40,000)

$60.00

Building Permit ($40,001 – or more)

$100.00

LANDFILL/RUBBLE SITE FEES

In City Outside City

Limits Limits

Minimum Charge

$10.00 $20.00

Pickup Truck $15.00 $30.00

Trailer (small) $20.00 $40.00

Trailer (large) Truck

$25.00 $50.00

Trailer (large/semi-side dump)

$100.00 $200.00

Appliances $10.00 $20.00

Appliances (compressors w/Freon removed) $15.00 $30.00

Mobile Home $ as determined

Fill Dirt (per yard) $3.00

Clay (per yard) $4.00

Clay (per dump truck/delivered in town) $100.00

Gravel (per loader scoop)

$40.00

Special Opening $20.00

SANITATION FEES (includes tax)

Monthly Garbage Service $21.00

Monthly Dumpster Service $29.00

WATER FEES

Monthly Service $24.00

Commercial Monthly Service (out of City limits) $48.00

2015 Loan Surcharge $6.00

Each 10 Gallon’s Metered $0.0450

Each 100 Gallon’s Metered $0.450

Each 100 Gallon's Metered (3” line / out of City) $0.900

Reconnection after shut-off $75.00

Water Meter Base (froze/damaged)

$100.00

Water Meter Head and Base (froze/damaged) $250.00

Curb Stop Repair $ Cost incurred

Late Payment $25.00

City Well Water (per 1,000/gal)

$25.00

Hydrant Water (per 1,000/gal) $30.00

SEWER FEES

Monthly Service Fee $17.28

2015 Loan Surcharge $4.67

2023 Loan Surcharge $33.55

ANIMAL FEES

Dog Spayed/Neutered License $5.00

Dog Unspayed/Unneutered License

$10.00

Cat Spayed/Neutered License $5.00

Cat Unspayed/Unneutered $10.00

Chickens Qty 1-6  (no roosters) $15.00

ALCOHOL/MALT BEVERAGE

LICENSE FEES

Application, Malt Beverage/SD Farm Wine Renewal $150.00

Application, Wine/Cider Renewal (on/off sale) $500.00

SOFTBALL FIELD BANNER

ANNUAL DISPLAY

$100.00

FIREWORKS SALE PERMIT

$300.00

GOLF CART PERMIT

$20.00

CONCESSION STAND

ELECTRICAL HOOKUP

$50.00

ABATEMENTS

Mowing (50’ lot) $200.00

Structures $ Cost incurred

ORDINANCE VIOLATION FEES

Violations as cited ($0.00 - $200.00 per occurrence) $200.00

Dated this 8th day of December 2025.

The above and foregoing Resolution was read by all Council Members and was moved for adoption by Council, seconded by Council, and upon roll call vote of;

Aye; Butler, Dorosh, Hansen, Hook

Nay; None

Absent; Winge

Whereupon the Mayor declared the Resolution to be duly passed and adopted.

Zachery Zempel, Mayor

ATTEST;

Diana Halseide

Finance Officer

Approved and Adopted: December 8, 2025

Published: December 17, 2025

Effective: January 1, 2026

/s/ Zachery Zempel, Mayor

ATTEST

/s/ Diana Halseide,

Finance Officer

“The City of Wilmot is an Equal Opportunity Provider and Employer.”

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