Summit School District 54-6 Board Proceedings

November 13, 2019

Members present: Lisa Amdahl, Mark Miller, Carrie Rauen, Joe Johnston and Ferdy Zirbel. Also present: Mike Schmidt, Andi Ward, Vicky Gleason, Nichole Hoffman, Zoryana Motyka and Becky Hubsch.

At 6:01 p.m. Chairman Zirbel called the meeting to order. No Conflict of Interest was recognized.

20051 Motion by Amdahl Second by Miller to approve amended agenda with the addition of approving open enrollments. All voted aye. Motion carried.

Public Communications: Nichole Hoffman reported Student Council happenings in October including Blood Drive, Haunted Hall, Lock In, Food Drive, and Bingo will be happening November 21st. Vicky Gleason reported the success Oral Interpretation is having with four students advancing to Regions which will be hosted at Summit on November 18. Foreign Exchange Student Zoryana Motyka performed her Oral Interpretation presentation to the School Board. The School Board thanked her and wished her well in her region performance.  

20052 Motion by Johnston Second by Amdahl to approve the October 9, 2019 regular meeting minutes. All voted aye. Motion carried.  

20053 Motion by Miller Second by Rauen to approve the financial statements. All voted aye. Motion carried.  

20054 Motion by Amdahl Second by Miller to approve the monthly claims for the month of November 2019. All voted aye. 

GENERAL FUND

A & S HARDWARE HANK transportation supplies 100.39; BEST WESTERN RAMKOTA conference travel 75.00; CENTURY BUSINESS copies 405.20; CHILD & ADULT NUTRITION  food 355.43; CHRISTOFFERSON, STEVE lawn services 200.00; COFFEE CUP fuel 2,350.00; GLASS PRODUCTS windshield repair 50.00; GRANT COUNTY REVIEW school board proceedings 62.64; HAUFF MID-AMERICA SPORTS athletic supplies 221.85; HUBSCH, REBECCA reimburse cross country supplies 15.98; HYVEE food 116.07 IMPREST all state, volleyball, Otter Tail, PD 4,075.42; MENARD’S custodian/kitchen supplies 142.49; NESC services 20.28; NETWORK SERVICES custodian supplies 75.67; NICOLE, WELCH  reimburse servsafe certification 175.00; NORTHSIDE IMPLEMENT transportation repair 166.45; RC TECHNOLOGIES telephone 322.16; Ridge Electric electrical repair 204.67; SCHMIDT, MIKE reimburse custodian supplies 12.74; SHARP ELECTRIC lift rental 357.65; SOUTH DAKOTA FOOTBALL COACHES ASSOCIATION membership 19-20 20.00; SOUTH DAKOTA HIGH SCHOOL COACHES ASSOCIATION coaches membership 50.00; STURDEVANTS transportation repair 10.69; TIME MANAGEMENT SYSTEMS office support 93.00; TOWN OF SUMMIT water garbage sewer 409.46; TRI STATE WATER softener 369.55; VISA custodian, OST, CC curriculum 1,576.34; WAUBAY SCHOOL 2019 volleyball expenses 1,144.11; WILMOT PLUMBING repairs 208.37; WILMOT SCHOOL football 19 expenses 4,428.21; PAYROLL salaries 92,638.42 benefits 22,429.41

Fund Total 132,852.65

CAPITAL OUTLAY

CENTURY BUSINESS leases 292.83; IMPREST donation squares 195.00; POPPLERS MUSIC curriculum 104.65; Ridge Electric lighting 987.36; SCHOOL SPECIALTY classroom chairs 397.11; SOUTHEAST AREA COOPERATIVE distance learning 5,000.00; TAYLOR MUSIC equipment 100.00; VISA curriculum, AED equipment 724.64;

Total Fund 7,801.59

SPECIAL EDUCATION FUND

NESC services 4,827.84; VISA custodian, OST, curriculum 21.31; PAYROLL salaries 10,277.81 benefits 2,038.22 Total Fund 17,165.18

BOND 

DOUGHERTY & COMPANY LLC continuing disclosure services 300.00; US BANK ST. PAUL general obligation bond 203,757.50;

Fund Total 204,057.50

FOOD SERVICE

CWD food 6,471.81; DEAN FOODS milk 983.84; EARTHGRAINS BAKING food 195.44; HYVEE food 90.24; MENARD’S kitchen supplies 19.99; US FOODS food 1,099.19; VISA food 36.64; WATERTOWN FRUIT food 165.00; PAYROLL salaries 5,214.75 benefits 707.71

Fund Total 14,984.61

Total 376,861.53

Superintendent’s Report: Mr. Schmidt discussed lock down procedures; provided an update on playground fence; proposed high school schedule for next year; discussed snow make up days if needed to be January 24, February 7, February 21, March 11, March 27, and April 13; recognized the cross country team on their first place finish at state; discussed the fall sports awards banquet to be held on November 18, and the winter sports parent meeting to be held November 25. 

Business Officer’s Report: Mrs. Hubsch discussed Northern Plains Insurance Pool Dividend and Otter Tail rebate from updating the school’s lights. Hubsch also discussed travel policy, quotes on a portable stage, employee holiday gifts, and updated board members on security camera installation and building repairs. Hubsch also reported the community Thanksgiving meal being successful.

Dean of Students Report: Mrs. Ward reported 15 students applied for colleges during South Dakota’s free college application week; discussed family friendly walkthrough taking place on November 18, and discussed Special Education referral process with the Board. 

20055 Motion by Johnston Second by Miller to Enter into Executive Session for the purpose of discussing personnel, (SDCL 1-25-2:1) at 7:17pm. Chairman Zirbel declares them out of executive session at 8:08 p.m.

20056 Motion by Rauen Second by Miller to approve board policies JFCH, JGD, AC, and JHCD. All voted aye. Motion carried. 

20057 Motion by Miller Second by Rauen to approve contracts for Katie Zirbel and Katie Sinner as OST substitute group leaders at $12/hour, Tammy Gorder and Mike Schmidt as substitute school time and OST bus drivers. All voted aye. Motion carried. 

20058 Motion by Rauen Second by Amdahl to approve travel policy 63.28. and Exhibit DLD-E. All voted aye. Motion carried. 

20059 Motion by Amdahl Second by Miller to approve $4,000 towards the purchase of a portable stage with the intent of student groups and donations funding the remaining of the purchase.  All voted aye. Motion carried.

20060 Motion by Miller Second by Amdahl to approve open enrollment for two students. All voted aye. Motion carried.

20061 Motion by Johnston Second by Miller to approve the purchase of $25 gift certificates for staff holiday gifts.  All voted aye. Motion carried. 

20062 Motion by Miller Second by Amdahl to adjourn the special board meeting at 8:23 p.m. All voted aye. Motion carried.

The next regular scheduled board meeting will be on Wednesday, December 11, at 6:00 p.m. in the School Library. 

/s/ Chairman

/s/ Business Manager