Milbank School District Board Proceedings • June 8, 2020

June 8, 2020

President Richard Schwandt called the meeting to order at 7:00 PM in the Lobby of the High School Building. The Pledge of Allegiance was said. Members present were Upton, Christensen, Thue and Schwandt. Stengel was absent. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Kris Evje, Dan Snaza, Dave Graf, Ginny Tostenson, Deb Hemmer, Ryan Scoular and Mary Kinder.

Motion by Thue and seconded by Christensen to approve the agenda as presented. Motion carried 4-0.

No one address the Board during the Community Input Session.

Discussion Items were: Review Preliminary Technology Plan, Preliminary General Fund Budget Discussion Items: General Fund Budget and Building Project Update.

Motion by Upton and seconded by Thue to approve the consent agenda.  Motion carried 4-0. Items included were:

Approve Minutes of the May meeting.  

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund, Balance 5-1-20, $1,642,568.54. Revenues: Taxes, $725,878.77; Tuition, $69,153.60; Interest, $364.00; Local Misc, $3,516.00; State Aid, $222,782.00; Federal Sources, $371.41. Expenditures: Salaries-Instructional, $270,812.11; Salaries-Support Services, $93,360.71; Salaries- Co-curricular, $21,510.32; Benefits-Instructional, $73,223.87; Benefits-Support Services, $32,327.16; Benefits- Co-curricular, $3,290.75; Purchased Services, $87,786.85; Supplies, $6,814.07. Journal Entries, $200,500.00. Balance 5-31-20, $2,276,008.48.

Capital Outlay Fund, Balance 5-1-20, $630,391.26. Revenues: Taxes, $462,646.92; Interest, $139.70; Misc Income, $13,535.00; Federal Sources, $44,423.52. Expenditures: Purchased Services, $7,800.44; Supplies, $6,277.22; Capital Acquisitions, $16,614.00. Balance 5-31-20, $1,120,444.74.

Special Education Fund: Balance 5-1-20, $3,832.34. Revenues: Taxes, $415,344.14; Tuition, $23,559.38; Interest, $.85; Medicaid Direct Services, $8,821.74. Expenditures: Salaries-Instructional, $75,491.61; Salaries-Support Services, $31,248.66; Benefits- Instructional, $24,994.19; Benefits-Support Services, $6,266.26; Purchased Services, $20,394.29; Supplies, $102.00. Journal Entries, ($200,500.00). Balance 5-31-20, $92,561.44.

Pension Fund: Balance 5-1-20, $473,800.64. Revenues: Interest, $105.00. Balance 5-31-20, $473,905.64.

Bond Redemption Fund: Balance 5-1-20, $712,874.53. Revenues: Taxes, $306,732.19; Interest, $157.97. Balance 5-31-20, $1,019,764.69.

Capital Projects Fund: Balance 5-1-20, $4,487,482.22. Expenditures: Capital Acquisitions, $581,228.19. Balance 5-31-20, $3,906,387.19.

Lunch Fund: Balance 5-1-20, $144,935.01. Revenues: Student Meals, $4,359.33; Ala Carte Sales, $163.58; Federal Sources, $60,917.59. Expenditures: Salaries-Support Services, $25,251.05; Benefits-Support Services, $8,004.17; Purchased Services, $274.61; Supplies, $31,302.91. Balance 5-31-20, $145,542.77.

Enterprise Fund: Balance 5-1-20, $54,551.02. Revenues: OST Fees, $202.50. Expenditures: Salaries-Support Services, $4,911.20; Benefits-Support Services, $636.36; Purchased Services, $84.14; Supplies, $60.97. Balance 5-31-20, $49,060.85. 

Trust & Agency Fund: Balance 5-1-20, $341,124.35. Revenues, $22,645.93; Expenditures, $18,644.47. Balance 5-31-20, $345,125.81.

Approval of Bills presented for payment.

Bills Presented for Payment: Advanced Technologies, Supplies, $2,013.08; Amazon Capital Services, Supplies, $1,162.72; Big Stone Therapies, Therapy Services, $6,262.02; BMO Harris, Supplies/Equipment, $5,079.95; Brian’s Glass & Door, Repairs, $73.37; Cash-Wa Distributing, Food, $4,984.53; Century Business Products, Copier Payment, $1,882.13; Chase Card, Supplies/Postage, $794.75; Chief Architect Software, Program, $1,614.95; Children’s Care Hospital & School, Tuition, $4,811.00; Churchill Manolis Freeman Kludt & Burns, Attorney Fees, $123.18; City of Milbank, Water/Sewer, $1,778.91; Co-Op Architecture, Building Project, $9,868.74; CPI, Dues, $150.00; Daktronics, Scoreboard, $13,535.00;  DeFea Transportation, Busing, $34,536.00; Parent, Mileage, $470.40; Earthgrains Baking, Food, $598.25; East Side Jersey Dairy, Milk, $3,567.44; Food-N-Fuel, Fuel, $234.75; Grant County Review, Publications, $327.97; Hasslen Construction, Building Project, $726,494.24; Helms & Associates, Professional Services, $110.00; Hillyard, Supplies, $533.94; Innovative Office Solutions, Supplies, $124.28; ITC, Phone, $664.75; JH Larson, Equipment, $5,631.14; Johnson Controls Fire Protection, Repair, $2,293.50; Kelly’s Kutters, Grounds Upkeep, $840.00; KONE Inc, Maintenance, $626.67; Kreg Tool, Supplies, $219.98; Master Teacher, Supplies, $65.95; Midland Publishing & Printing, Advertising, $63.79; Northwestern Energy, Natural Gas, $351.29; Bambi Ortiz, Lunch Refund, $15.25; Otter Tail Power, Lights/Power, $12,944.95; Plunketts Pest Control, Repairs, $100.60; Praxair Distribution, Supplies, $297.65; Printsmart, Printer Maintenance, $311.60; Sanford Health Plan, HSA Fees, $60.00; Sarlettes Music, Repairs/Supplies, $1,047.52; School Specialty, Supplies, $38.31; SD Dept of Human Services, Residential Services, $4,366.67; SD DOE Food Distribution Program, Food, $955.32; SD Lining Solutions, Descaling/Lining, $59,612.35; Select-Your-Gift, Supplies, $263.48; Star Laundry & Dry Cleaning, Cleaning Service, $136.55; Street Graphex, Supplies, $225.15; Tri-State Water, Cooler Rent, $21.00; TSA Consulting, Professional Services, $50.00; Unique Sound Installations, Building Improvements, $9,232.40; US Bank, Paying Agent Fee, $750.00; US Foods, Food, $17,326.39; Verizon, Phone, $54.49; Wittrock & Son, Garbage Collection, $682.50; Zems Inc, Building Improvements/Supplies, $4,382.64.

Approve Adoption of Cafeteria Plan including a Health Flexible Spending Account and Dependent Care Flexible Spending Account effective July 1, 2020.

Approve Repayment of Promissory Notes to Special Education from General Fund for $200,500.

Approve Flexibility Transfer from Capital Outlay to General Fund $500,000.

High School Principal, Dan Snaza presented details for the outdoor Graduation for June 14, 2020. Motion by Thue and seconded by Upton to approve Graduation for June 14, 2020 at 2:00 PM. Motion carried. 4-0.

Motion by Christensen and seconded by Thue to approve changes to the Middle School Handbook. Motion carried. 4-0

Motion by Thue and seconded by Upton to accept the resignation of Lisa Lindquist as Paraprofessional. Motion carried. 4-0

Motion by Upton and seconded by Thue to accept the resignation of Madison Bowsher as Paraprofessional. Motion carried. 4-0

Motion by Christensen and seconded by Upton to approve the hiring of Ashley McCulloch as Paraprofessional at $12.00 per hour. Motion carried. 4-0

Motion by Thue and seconded by Christensen to approve the hiring of Kasi Schlueter as Paraprofessional at $12.00 per hour. Motion carried. 4-0

Motion by Upton and seconded by Thue to approve the hiring of Noelle Korth as Paraprofessional at $12.00 per hour. Motion carried. 4-0

Motion by Christensen and seconded by Thue to approve the hiring of Jacqueline Pew as Elementary Librarian/Paraprofessional at $13.25 per hour. Motion carried. 4-0

Motion by Thue and seconded by Upton to approve the hiring of Cody Stokesbary as Paraprofessional at $12.25 per hour. Motion carried. 4-0

Motion by Christensen and seconded by Thue to approve the hiring of Wendy Boerger as Custodian at $12.00 per hour. Motion carried. 4-0

Motion by Upton and seconded by Christensen to approve a loan from First Bank and Trust in the amount of $247,400 at 3.15% interest, not to exceed 5 years to cover the expense of updating the controls for the new HVAC rooftop units. Loan will be paid by the Capital Outlay Fund. Motion carried. 4-0

Ryan Scoular presented information on the South Dakota High School Activities Association’s recommendations on returning athletes to the facility.  Motion by Thue and seconded by Christensen to approve allowing athletics to resume training effective June 15, 2020.  Motion carried. 4-0

Mary Kinder presented a plan to open OST. Students will be divided into 2 groups scheduled every other day with no more than 35-38 students attending each day and many precautions put in place. Motion by Christensen and seconded by Upton to approve OST Re-opening Proposal effective June 15, 2020. Motion carried. 4-0

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. ASBSD/SASD Joint Convention – August 6th and 7th online for the upcoming year.

2. End of Year Sign Offs

3. Scoreboards for Elementary Gym sponsored by First Bank & Trust

Motion by Upton and seconded by Thue to set the date of the Annual Budget Hearing as July 13, 2020 at 6:00 pm immediately followed by the Annual Board Meeting.  Motion carried. 4-0

Motion by Thue and seconded by Upton to enter executive session at 7:56 PM for negotiations issues pursuant to SDCL 1-25-2.4. Motion carried. 4-0

Chairman Schwandt declared executive session over at 8:59 PM and regular session was resumed.

Motion by Motion by Thue and seconded by Christensen to adjourn at 9:00 PM. Motion carried. 5-0

The next School Board meeting will be the Budget Meeting held Monday, July 13, 2020 at 6:00 PM in the Lobby of the High School Building followed immediately by the Annual Meeting.

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager