Summit School District 54-6 Board Proceedings, 06.10.20

June 10, 2020

Members present: Lisa Amdahl, Carrie Rauen, Joe Johnston, Ferdy Zirbel and Mark Miller via phone. Also present: Mike Schmidt, Nicole Hoffman, Arthur Berger Jr., Devlin Benike and Kaitlyn Christofferson.

At 5:01 p.m. Chairman Zirbel called the meeting to order. Christofferson shared a conflict of interest with the claims on behalf of Steven Christofferson. Board acknowledged the conflict of interest.

20136 motion by Johnston second by Rauen to approve the amended agenda with the addition to add an Executive Session for the purpose of an employee matter. All voted aye. Motion carried.

20137 motion by Amdahl Second by Rauen to enter into Executive Session at 5:01 p.m. for the purpose of negotiations (SDCL 1-25-2(4)). Chairman Zirbel declared them out of executive session at 6:47 p.m.

20138 motion by Amdahl Second by Johnston to enter into Executive Session at 6:48 p.m. for the purpose of discussing personnel (SDCL 1-25-2(1)). Chairman Zirbel declared them out of executive session at 7:14 p.m.

Public Communications: None

20139 Presentation by Waubay Board on sharing of programs.

20140 Motion by Amdahl Second by Rauen to approve the May 13th, 2020 board meeting minutes. All voted aye. Motion carried.  

20141 Motion by Rauen Second by Miller to approve the financial statements. All voted aye. Motion carried.  

20142 Motion by Johnston Second by Rauen to approve the monthly claims for the month of June 2020. All voted aye. 

GENERAL

CENTURY BUSINESS LEASE June 26.39, CHRISTOFFERSON, STEVE Lawn Services 525.00, CHURCHILL, MANOLIS, FREEMAN, Legal Services 513.10, COFFEE CUP Transportation Fuel 35.74, CREATIVE REWARDS Instrument Pins & Medals 67.00, GLASS PRODUCTS INC. vehicle repair 258.40, GRANT COUNTY REVIEW Publications 283.66, HILLYARD INC. Custodial Supplies 520.52, I.Y.S. LLC Professional Services 1,346.15, IMPREST Otter Tail Elect. 1,546.18, MENARD’S Flowers 30.31, NESC NESC Services 20.28, NORTHSIDE IMPLEMENT Transportation Supplies 863.92, PETTY CASH Petty Cash - Postage 13.90, RC TECHNOLOGIES Phone Services 257.96, REPORTER & FARMER Awards 282.30, ROY’S SPORT SHOP Awards-Letters 118.25, SD HIGH SCHOOL ACTIVITIES ASSN 20-21 Dues 540.00, SIOUX VALLEY COOPERATIVE Propane 1,934.90, TIME MANAGEMENT SYSTEMS Office Services 99.00, Trim & Tassels Cords 166.25, VISA June 2020 1,555.17, WAUBAY SCHOOL DISTRICT Track 19-20 1,757.79, WILMOT SCHOOL Track 19-20 174.65, PAYROLL $96,315.62 BENEFITS $23,305.33, Fund Total $133,068.51

CAPITAL OUTLAY

CENTURY BUSINESS LEASE June 58.45, CONNECTING POINT Wireless Equipment 4,776.31, LAKESHORE LEARNING MATERIALS Elem Equipment 246.05, LARRY’S LUMBER Carpet 14,284.53, TOTAL FUND 19,365.34

SPECIAL EDUCATION FUND

NESC NESC Services 4,827.84, VISA Postage 1.00, PAYROLL $9,029.12, BENEFITS $1,879.13, FUND TOTAL 22 $15,737.09

FOOD SERVICE

BIG STONE CITY SCHOOL Procurement 2020 61.03, PARENT Meal Reimbursement 247.30, CWD-ABERDEEN Purchased Food 2,523.90, PRAIRIE FARMS Milk 441.91, PAYROLL $4,637.21 BENEFITS $ 629.73, TOTAL FUND $8,541.08

TOTAL $176,712.02

Superintendent’s Report: Mr. Schmidt discussed a plan for collecting remaining outstanding items from students. Discussed cautionary steps being taken with gym reopening. Presented board with strategic plan for Summit School. Discussed coop meeting. Updated board on enrollment numbers increasing, discussed bus route planning. Discussed plan of creating a COVID Task for school reopening.

Business Officer’s Report: Preliminary budget for fiscal year 2020-2021 discussed. School Board member terms discussed. Summer Food Service application due June 15th. Child Care Services Grant Application submitted to help compensate OST staff for shortened summer hours due to virtual program.

20143 Motion by Johnston Second by Amdahl to canvas June 2nd School Board Election.

Results of election: Carrie Rauen: 49, TamiJo Bronson: 32, Jennifer Zirbel:30

Rauen’s 1 year term and Johnston’s 3 year term will end July 2020.

Rauen and Bronson will begin their 3 year terms July 2020.

1. 385 register voters of the school district on May 18th, the date voter registration closed.

2. 64 register voters who voted in the election.

3. 17% of registered voters of the school district who voted in the election.

4. Election was held June 2nd, 2020 in conjunction with Roberts County.

All voted aye. Motion carried. 

20144 Motion by Rauen Second by Miller to approve the School Year 2020-2021 employee contracts. All voted aye. Motion carried. 

20145 Motion by Amdahl Second by Rauen to approve the contract between SD Department of Health and the Summit School. All voted aye. Motion carried. 

20146 Motion by Rauen Second by Miller to approve McKinney Vento Homeless Transportation Policy. All voted aye. Motion carried.

20147 Motion by Miller Second by Amdahl to approve SILDL contract. All voted aye. Motion carried. 

20148 Motion by Amdahl Second by Johnston to approve Driver’s Ed fee. All voted aye. Motion carried. 

20149 Motion by Johnston Second by Rauen to adjourn the June meeting at 8:29 p.m. All voted aye. Motion carried.

The next special board meeting will be on Wednesday, June 24, beginning at 8:00 a.m.

/s/ Chairman

/s/ Business Manager