Milbank School District Board Proceedings • January 11, 2021

January 11, 2021

President Richard Schwandt called the meeting to order at 6:00 PM in the Board room of the High School Building.  The Pledge of Allegiance was said. Members present were Upton, Stengel, and Schwandt. Thue and Christensen were absent. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance.  Guests present were Dan Snaza, Kris Evje, Keri Schliesman, David Graf, Deb Hemmer, Ryan Scoular, Ginny Tostenson, Brian Schneck, Sherri Schneck, Mae Schneck, Chris Raffety and Heather Raffety.

Motion by Stengel and seconded by Upton to approve the agenda as presented. Motion carried. 3-0

Wrestling parents addressed the Board during the Community Input Session regarding the district’s quarantine policy and how it relates to wrestling. Brian and Sherri Schneck would like to see some rule changes to quarantine time. Milbank wrestlers have been quarantined for 14 days because of close contact with COVID at matches but were not testing positive.  Other schools were not following the same rules and were not putting their wrestlers on quarantine. The major concern was close contact at the regional tournament that is only 5 days from the beginning of the state tournament and could prevent a wrestler from participating. Administration and Board stressed that there are ongoing attempts to move the regional wrestling tournament so to allow 7 days before the state tournament. The Board wants the students to participate also.

Other Discussion Items were: Student Enrollment Update and Activities Attendance Update.

Motion by Upton and seconded by Stengel to approve the consent agenda.  Motion carried 3-0. Items included were:

Approve minutes of the November meeting with correction to the Supplemental Budget Resolution. Capital Outlay fund should be Special Education Fund. 

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 12-1-20, $3,681,578.70. Revenues: Taxes, $173,082.93; Interest, $416.26; Local Misc, $28,808.39; County Apportionment, $401.38; State Aid, $204,815.00; Federal Sources, $65,861.97. Expenditures: Salaries-Instructional, $394,361.95; Salaries-Support Services, $121,064.84; Salaries-Co-curricular, $27,607.64; Benefits-Instructional, $89,053.01; Benefits-Support Services, $36,901.19; Benefits-Co-curricular, $3,629.19; Purchased Services, $90,587.61; Supplies, $33,744.85. Balance 12-31-20, $3,358,014.35.

Capital Outlay Fund: Balance 12-1-20, $899,625.73. Revenues: Taxes, $91,532.24; Interest, $135.44; Federal Sources, ($50,000.00). Expenditures: Purchased Services, $9,482.18; Supplies, $161,755.79; Capital Acquisitions, $26,320.00; Other, $20,526.91. Balance 12-31-20, $723,208.53.

Special Education Fund: Balance 12-1-20, $294,818.18. Revenues: Taxes, $82,176.58; Interest, $65.04; Medicaid Direct Services, $1,529.92; State Aid, $10,824.00; Federal Sources, $80,209.00. Expenditures: Salaries-Instructional, $84,957.14; Salaries-Support Services, $21,943.07; Benefits-Instructional, $25,585.09; Benefits-Support Services, $6,427.71; Purchased Services, $26,799.51; Supplies, $368.70. Balance 12-31-20, $303,541.50.

Bond Redemption Fund: Balance 12-1-20, $546,509.50. Revenues: Taxes, $60,667.64; Interest, $92.81. Expenditures: Other, $289,610.00. Balance 12-31-20, $317,659.95.

Capital Projects Fund: Balance 12-1-20, $78.93. Revenues: Other, $20,526.91. Expenditures: Capital Acquisitions, $2,341.00. Balance 12-31-20, $18,264.84. 

Lunch Fund: Balance 12-1-20, $147,104.40. Revenues: Student Meals, $665.55; Adult Meals, $2,269.47; Ala Carte Sales, $956.65; Federal Sources, $85,003.09. Expenditures: Salaries-Support Services, $31,229.49; Benefits-Support Services, $9,318.63; Purchased Services, $139.20; Supplies, $28,772.85. Balance 12-31-20, $166,538.99.

Enterprise Fund: Balance 12-1-20, $30,161.19. Revenues: OST Fees, $5,878.12. Expenditures: Salaries-Support Services, $4,493.64; Benefits-Support Services, $572.02; Purchased Services, $48.39; Capital Acquisitions, $82.52. Balance 12-31-20, $30,842.74.

Trust & Agency Fund: Balance 12-1-20, $406,919.12. Revenues, $31,418.11; Expenditures, $41,276.28. Balance 12-31-20, $397,060.95.

Approval of Bills presented for payment.

Bills Presented for Payment: 3D Security, Maintenance, $1,500.00; Amazon Capital Services, Supplies, $3,044.20; Abigail Barragan, Background Check, $43.25; Big Stone Therapies, Therapy Services, $19,200.66; Bimbo Bakeries, Food, $529.20; BMO Harris, Supplies/Travel, $1,987.41; Cash-Wa Distribution, Food, $1,004.05; Century Business Products, Copier Payment, $2,020.20; Chase Card, Supplies, $2,247.08; Children’s Care Hospital & School, Tuition, $5,400.00; City of Milbank, Water/Sewer, $3,666.90; Consolidated Ready Mix, Snow Removal, $930.00; Culinex, Supplies, $144.00; Curriculum Associates, Supplies, $349.44; Durick Fire Extinguishers, Supplies, $474.75; East Side Jersey Dairy, Milk, $2,647.49; Elite Drain & Sewer Cleaning, Repairs, $210.00; Jaecy Engebretson, Background Check, $43.25; Engelstad Electric, Repairs, $71.43; Estelline School District, Registration, $500.00; Food-N-Fuel, Travel, $500.21; G&R Controls, Building Improvements, $58,716.00; Katie Gilmore, Mileage, $294.00; Grant County Review, Board Proceedings, $82.99; Travis Graves, Professional Services, $200.00; Julie Hallquist, Background Check, $43.25; Hasslen Construction, Maintenance, $14,020.39; Henry’s Sights & Sounds, Services, $75.00; Hillyard, Supplies, $741.60; Tori Hooth, Background Check, $43.25; Imprest Fund, Professional Services, $2,324.00; Interstate Battery, Supplies, $268.20; ITC, Telephone Service, $465.39; Jaymar Business Forms, Supplies, $184.77; Brittany Johanson, Background Check, $43.25; Timothy Koch, Background Check, $43.25; Matthew Koopman, Professional Services, $50.00; Lincoln High School, Registration, $150.00; Jackson McFaden, Background Check, $43.25; Mid-American Research Chemical, Supplies, $1,667.40; Milbank Community Transit, Bus Service, $501.00; Milbank School Lunch, Student Workers, $99.00; Nardini Fire Equipment, Supplies, $443.00; Nelson Electric, Repairs, $3,942.71; Northwestern Energy, Natural Gas, $4,579.97; Office Advantage, Printer Maintenance, $477.96; Brad Olson, Coaching Class, $35.00; OtterTail Power, Lights/Power, $20,557.81; Parent, Mileage, $470.40; Parent, Mileage, $33.54; Praxair Distribution, Supplies, $414.60; Deb Rausch, Professional Services, $1,178.10; Sanford Health Plan, HSA Fees, $62.00; Sarlettes Music, Repairs, $418.48; Sheila Schumacher, Background Check, $43.25; Elisabeth Schwenn, Background Check, $60.00; SD Dept of Human Services, Residential Services, $6,120.91; SD DOE Food Distribution Program, Food, $993.10; SD Retailers Association, Registration, $150.00; Jhoselim Serrano, Background Check, $43.25; Sharp Automotive, Vehicle Repairs, $118.00; Star Laundry & Dry Cleaners, Cleaning Service, $485.91; Sterling Computers, Supplies, $3,336.00; Taylor Thue, Background Check, $43.25; Jeremy Tostenson, Coaching Class, $35.00; Tri State Water, Water, $50.75; TSA Consulting, Professional Services, $50.00; Twin Valley Tire, Repairs, $180.10; US Foods, Food, $19,447.82; Verizon Wireless, Phone Service, $51.44; Waverly School District, Supplies, $1,500.00; Whetstone Home Center, Supplies, $153.96; Wiese Electric, Repairs, $295.92; Wittrock & Son, Garbage Collection, $682.50; Katie Wollschlager, Background Check, $43.25.

Transfer of $20,526.91 from Capital Outlay to Capital Projects.

Approve QZAB Payment of $66,666.67.

Approve Repayment of Promissory Note from Special Education to General Fund in the amount of $81,000.

Motion by Stengel and seconded by Upton to approve the surplus of track uniforms for disposal. Motion carried. 3-0.

Motion by Upton and seconded by Stengel to approve the City and School Combined Election Agreement. The election would be June 8, 2021.

Motion by Upton and seconded by Stengel to approve the Updated Close Contact Quarantine to 7 days.  Motion carried. 3-0.

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. Legislative Updates

2. Teacher of the Year Updates.

3. School Review for ’23-’24 School Year.

4. Unity Square.

Motion by Thue and seconded by Upton to enter executive session according to SDCL 1-25-2 for personnel including Superintendent evaluation at 6:46 PM.  Motion carried. 3-0.

Chairman Schwandt declared executive session over at 8:10 PM.

Motion by Stengel and seconded by Upton to adjourn at 8:11 PM. Motion carried. 3-0.

The next School Board meeting will be held Monday, February 8, 2021 at 6:00 PM in the Board Room of the High School Building.  

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager