Board of Education Proceedings Big Stone City School District #25-1 • February 23, 2021

The Big Stone City School District’s Board of Education met in a regular session on February 23, 2021 at 6:00 PM in the school gymnasium with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Anne Lester, Learning Center/OST Director/Teacher

Jennifer Cronen, Teacher

Erin Julius, Teacher

Hannah Rick, Teacher

Kristin Roe, Teacher

Meeting called to order by President Jennifer Wiik at 6:00 PM.

Roll call was taken with Sue Christensen, Hillary Henrich, Amy VanLith, Sue Westermeyer and Jennifer Wiik present. Quorum established.

The Pledge of Allegiance was recited.

Motion by VanLith, seconded by Christensen, to approve the proposed agenda. 5 votes yes. Motion Carried.

Community Input Session: none presented

Communication Items

• School Board Communication: 

• School Board Recognition Week, February 15-19. On behalf of myself, Christopher Folk, CEO/Business Manager, and all the staff and students of the Big Stone City School District, I would like to thank each board member for their continued service and dedicated leadership in public education for improving achievement for all public school students in our school district!

• Letter received from the certified staff for intent to negotiate.

• Principal Report: no report this month

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed were Learning Center financials and future outlook and general state aid adjustment

Financial Report

General Fund: January 1, 2021, beginning balance, $123,546.16; total receipts, $5,867.40; total disbursements, ($77,123.56); January 31, 2021, ending balance, $52,290.00.

Capital Outlay Fund: January 1, 2021, beginning balance, $180,473.88; total receipts, $1,105.83; total disbursements, ($2,645.24); January 31, 2021, ending balance, $178,934.47.

Special Education Fund: January 1, 2021, beginning balance, $94,907.99; total receipts, $1,094.34; total disbursements, ($7,826.76); January 31, 2021, ending balance, $88,175.57.

Food Service Fund: January 1, 2021, beginning balance, ($9,875.92); total receipts, $6,638.50; total disbursements, ($5,418.81); January 31, 2021, ending balance, ($8,656.23)

Preschool/Out-Side School Time (OST)/LLLC Fund: January 1, 2021, beginning balance, $6,930.76; total receipts, $20,204.08; total disbursements, ($20,142.93); January 31, 2021, ending balance, $6,991.91.

Certificate of Deposit – $306,015.34

LLLC Building Project Account – $26,634.59

Advance Payment (Fund 11) & Flex Account (Fund 71) – $9,510.23

Student Council (Fund 72) – $2,258.34

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 53.20; BMO MASTERCARD, (PCARD), 6,917.07; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 88.00; CITY OF BIG STONE CITY, (UTILITIES), 1,562.98; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 183.32; GRANT COUNTY REVIEW, (ADVERTISING), 110.66; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 1,067.07; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 34,380.33; OSTLUND, LYNDA, (REIMBURSEMENT), 75.00; RONGLIEN EXCAVATING INC, (MAINTENANCE), 87.50; TRAPP PLUMBING COMPANY INC, (PLUMBING SERVICE), 280.50; US FOODS, (FOOD PURCHASES), 630.93

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 2,434.84

SPECIAL EDUCATION FUND: BMO MASTERCARD, (PCARD), 208.31; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 2,767.43; TOSTENSON, KRISTIN, (EARLY CHILDHOOD SPED SERVICES), 187.50

FOOD SERVICE FUND: ANDERSON, SHELLY, (REIMBURSEMENT), 18.03; BMO MASTERCARD, (PCARD), 438.63; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 1,086.52; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 78.86; US FOODS, (FOOD PURCHASES), 1,400.68

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD,(PCARD), 2,263.37; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 627.90; CITY OF BIG STONE CITY, (UTILITIES), 233.69; LESTER, ANNE, (REIMBURSEMENT), 212.24; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 136.82; RONGLIEN EXCAVATING INC, (MAINTENANCE), 192.50; ST. CHARLES CHURCH, (RENT PAYMENT), 500.00; US FOODS, (FOOD PURCHASES), 334.62

Action Items

Motion by Christensen, seconded by VanLith, to approve the Consent Agenda as presented. 5 votes yes. Motion Carried.

• Approval of minutes from previous meeting(s); January 18, 2021 meeting

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest; none presented

• Approval of Travis Lester as head basketball coach and athletic director for the 2020-2021 season.

• Approval of Rob Swint as basketball coach for the 2020-2021 season.

• Approval of the resignation of Christy DiNatale as preschool paraprofessional.

• Approval of Brenna Rausch as the preschool paraprofessional/OST helper.

Discussion

There were discussions on the following items:

• First reading of the following policies

• Updated Policy BFC - BOARD POLICY DEVELOPMENT AND ADOPTION per ASBSD

   i. The policy above incorporates the following policies that will be deleted, BF - BOARD POLICY DEVELOPMENT, BFB - PRELIMINARY DEVELOPMENT OF POLICIES, and BFG - POLICY REVIEW AND EVALUATION

• Update Policy CH - POLICY AND REGULATION IMPLEMENTATION

   ii. The policy above incorporates the following policies that will be deleted, CHA - DEVELOPMENT REGULATIONS, CHC - REGULATIONS DISSEMINATION, and BFD - POLICY DISSEMINATION

• The 2021-2022 school calendar. The final calendar is planned to be approved at the next school board meeting.

• Next school board meeting: Based on reorg meeting, third Monday of the month: plan to move to March 22, 2021 (regular meeting) at 6:00pm in the gymnasium due to COVID-19 social distancing procedures.

6:29 PM, motion by Henrich, seconded by Westermeyer, to enter into executive session pursuant to SDCL 1-25-2(1) to discuss employee matters. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 7:45 PM with no action being taken.

7:46 PM, motion by Westermeyer, seconded by Henrich, to enter into executive session pursuant to SDCL 1-25-2(1) to discuss Learning Center and OST Director Evaluation. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 7:53 PM with no action being taken.

7:53 PM, motion by VanLith, seconded by Christensen, to enter into executive session pursuant to SDCL 1-25-2(4) to discuss Certified Staff Negotiations – Ground Rules. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 7:57 PM with no action being taken.

7:57 PM, motion by Westermeyer, seconded by VanLith, to enter into executive session pursuant to SDCL 1-25-2(1) to discuss CEO Evaluation. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 8:20 PM with no action being taken.

Motion by Christensen, seconded by VanLith, to adjourn the meeting at 8:20 PM. 5 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager