Board of Education Proceedings Big Stone City School District #25-1 • April 19, 2021

The Big Stone City School District’s Board of Education met in a regular session on April 19, 2021 at 6:00 PM in the school board room/CEO office with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager

Shelley Haggerty, Principal/Counselor

Anne Lester, Learning Center/OST Director/Teacher

Erin Julius, Teacher, BSCEA President

Kristin Roe, Teacher, BSCEA Representative

Ashley Stoel, Teacher, BSCEA Representative

Meeting called to order by President Jennifer Wiik at 6:00 PM.

Roll call was taken with Sue Christensen, Hillary Henrich, Amy Van Lith, Sue Westermeyer and Jennifer Wiik present. Quorum established. Amy Van Lith arrived a short time later.

The Pledge of Allegiance was recited.

Motion by Christensen, seconded by Westermeyer, to approve the agenda as proposed. 4 votes yes. Motion Carried.

Community Input Session: none presented

Communication Items

• School Board Communication: 

• Principal Report: The eighth grade graduation and awards night (May 24th) and preschool end of year program (May 13) is planned to be in person with safety protocols in place. Still in the process of finalizing a plan.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed were learning center and OST program monthly financial overview, Infant Toddler grants applied for and awarded for the learning center and OST programs, DSS $5,000 grant applied for and awarded, update on learning center building project, 2021 Legislature Summary, Northern Plains Insurance Pool (NPIP), ASBSD/ASBPT property and liability insurance, ASBSD/ASBPT worker’s compensation, and SDHSAA, SASD and ASBSD recommendation for policy regarding Governor’s Noem’s Executive Order 2021-05 regarding participation in girls’ athletics. 

Financial Report

General Fund: March 1, 2021, beginning balance, $10,342.03; total receipts, $11,615.25; total disbursements, ($80,101.61); March 31, 2021, ending balance, $58,144.33.

Capital Outlay Fund: March 1, 2021, beginning balance, $177,124.65; total receipts, $11,170.70; total disbursements, ($451.99); March 31, 2021, ending balance, $187,843.36.

Special Education Fund: March 1, 2021, beginning balance, $77,624.58; total receipts, $11,919.91; total disbursements, ($10,750.63); March 31, 2021, ending balance, $78,793.86.

Food Service Fund: March 1, 2021, beginning balance, ($9,342.24); total receipts, $6,870.58; total disbursements, ($7,897.39); March 31, 2021, ending balance, ($10,369.05)

Preschool/Out-Side School Time (OST)/LLLC Fund: March 1, 2021, beginning balance, $1,616.30; total receipts, $21,730.97; total disbursements, ($21,674.03); March 31, 2021, ending balance, $1,673.24.

Certificate of Deposit – $306,015.34

LLLC Building Project Account – $79,972.91

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,340.74

Student Council (Fund 72) – $4,546.01

The following bills were approved:

GENERAL FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 88.00; BANKEN, ERIC, (REFEREE), 80.00; BMO MASTERCARD, (PCARD),5,717.95 CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 173.38; CITY OF BIG STONE CITY, (UTILITIES), 1,691.99; FOLK, CHRISTOPHER, (REIMBURSEMENT), 50.04; FOOD SERVICE FUND, (SCHOOL FOOD SERVICE FUND), 279.04; GRANT COUNTY REVIEW, (ADVERTISING), 131.36; HENNINGS, STACY, (REIMBURSEMENT), 10.98; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 984.23; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 34,253.98; RONGLIEN EXCAVATING INC, (MAINTENANCE), 70.00; SYKORA PLUMBING INC, (BUILDING MAINTENANCE), 136.05; TREINEN, ANDREW, (REFEREE), 20.00; US FOODS, (FOOD PURCHASES), 575.33

CAPITAL OUTLAY FUND: NONE

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 214.05; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION, GENERAL), 3,129.33; TRENHAILE, JAY, (PSYCHOLOGICAL SERVICES), 375.00

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 988.99; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 736.21; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 325.01; US FOODS, (FOOD PURCHASES), 1,205.17

PRESCHOOL/LEARNING CENTER /OST FUND: ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 100.00; BMO MASTERCARD, (PCARD), 4,458.88; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 497.42; CITY OF BIG STONE CITY, (UTILITIES), 207.41; LESTER, ANNE, (REIMBURSEMENT), 22.97; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 100.62; RONGLIEN EXCAVATING INC, (MAINTENANCE), 70.00; ST. CHARLES CHURCH, (RENT PAYMENT), 500.00; US FOODS, (FOOD PURCHASES), 522.02

Action Items

Motion by VanLith, seconded by Henrich, to approve the Consent Agenda as presented. 5 votes yes. Motion Carried.

• Approval of minutes from previous meeting(s); March 22, 2021 meeting

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest; see separate action item below.

• Approval of the 2021-2022 third grade teacher contract for Rachelle Muenchow.

• Approval of the resignation of Kelly Wollschlager as physical education assistant teacher at the end of the 2020-2021 school year. We wish her well in her future endeavors. 

• Approval of the 2021-2022 physical education assistant teacher letter of assignment for Robert Swint.

6:16 PM, motion by Westermeyer, seconded by Henrich, to enter into executive session pursuant to SDCL 1-25-2(4) for certified staff negotiations. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 8:45 PM with no action being taken. 

8:46 PM, motion by Henrich, seconded by VanLith, to enter into executive session pursuant to SDCL 1-25-2(4) for LLLC/OST director negotiations. 5 votes yes. Motion Carried.

President Wiik declared the board out of executive session at 9:00 PM with no action being taken. 

Due to lack of time the following executive sessions that were on the agenda were not entered, pursuant to SDCL 1-25-2(4) for Principal/Counselor and CEO/Business Manager negotiations.

Discussion

There were discussions on the following items:

• Items for next month regular school board meeting; 2021-2022 preliminary budget, capital outlay plan, and new reading curriculum.

• Special school board meeting scheduled for May 3, 2021 at 5:00 p.m. for negotiations. 

• Next school board meeting: Based on reorg meeting, third Monday of the month: May 17, 2021 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by Henrich, seconded by VanLith, to adjourn the meeting at 9:08 PM. 5 votes yes. Motion Carried.

 /s/ President

/s/ Business Manager