Milbank School District Board Proceedings • September 13, 2021

September 13, 2021

President Schwandt called the meeting to order at 7:00 PM in the Board Room of the high school building.  Members present were Thue, Christensen, Upton, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Deb Hemmer, Ryan Scoular, Dan Snaza, David Graf, Kris Evje and Steve Wenzl.

Motion by Stengel and seconded by Upton to approve the agenda as presented.  Motion carried. 5-0

No one addressed the Board during the Community Input Session.

Other Discussion Items were: Open Enrollment Report, SDUSA and SDSSA Executive Boards, Booster Club and COVID-19 Impact in the School District.

Motion by Thue and seconded by Christensen to approve the consent agenda. Motion carried. 5-0

Items included were:

• Approve minutes of August School Board Meeting.  

• Approval of Bills presented for payment.

Bills Presented for Payment: 2080 Media, Software, $3,000.00; Accessory Lines for Music Specialties, Supplies, $519.30; Accident Fund, Worker’s Comp, $3,090.00; Don Aesoph, Lunch Refund, $83.50; Amazon Capital Services, Supplies/Books, $7,230.27; ASBSD, Registration, $185.00; Amy Bass, Background Check, $43.25; Carey Berry, Background Check, $43.25; Big Stone Therapies, Therapy Services, $10,401.18; Bimbo Bakeries, Bread, $819.55; BMO Harris Mastercard, Supplies/Software, $6,532.47; Lacey Busack, Refund, $20.00; Carolina Biological Supply, Supplies, $2,190.01; Carson Dellosa, Supplies, $42.21; Cash-Wa Distribution, Food, $3,366.48; Century Business Products, Copier Payment, $1,965.83; Chase Card Services, Supplies/Travel/Software, $9,894.17; Chief Architect Software, Renewal, $675.00; Children’s Care Hospital & School, Tuition, $5,100.00; City of Milbank, Water/Sewer, $1,667.44; Candee Cloos, Professional Services, $138.28; Cochlear Americas, Supplies, $410.00; Cole Papers, Supplies, $9,667.20; The Competitive Edge, Scale, $888.45; Ryan Conrad, Refund, $20.00; Continental Press, Supplies, $1,897.95; Brittni Cordingley, Supplies, $32.43; CPI, Dues, $300.00; Dacotah Paper, Supplies, $2,603.37; DeFea Transportation, Busing, $31,242.27; Dewey’s Lawn Care, Grounds Upkeep, $570.00; Dramatists Play Service, Supplies, $441.75; East Side Jersey Dairy, Milk, $2,534.56; Engelstad Electric Co, Repairs, $18,744.73; Find Your Grind, Perkins Supplies, $2,200.00; Johanna Fischer, Registration, $90.00; Flinn Scientific, Supplies, $2,387.59; Food-N-Fuel, Fuel, $691.92; Forestry Suppliers, Supplies, $917.30; G&R Controls, Repairs, $1,153.75; Gage Food Products, Food, $3,216.26; Katie Gilmore, Travel, $588.00; Gopher, Supplies, $922.54; Grant County Review, Publications, $644.31; Hasslen Construction, Repairs/Improvements, $228,750.20; Hauff Mid-America Sports, Supplies, $843.10; Heggerty, Supplies, $259.17; Hillyard, Supplies, $3,758.72; Emily Holland, New Staff Inservice, $243.25; Hummert Intl, Supplies, $1,562.64; Imagine Learning, Software, $792.00; Impact Applications, Software, $668.00; Innovative Office Solutions, Tables/Flooring, $51,701.02; ITC, Phone Service/Repairs, $1,211.65; JWood Sports Flooring, Gym Floor, $136,350.00; Karissa Johnson, Background Check, $43.25; Marina Johnson, Background Check, $43.25; Jones Caulking & Tuckpointing, Building Improvements, $36,556.19; Erin Julius, New Staff Inservice, $243.25; JW Pepper, Supplies, $1,143.57; Susan Karels, Supplies, $102.10; Kelly’s Kutters, Repairs, $1,525.00; Kibble Equipment, Repairs, $829.73; KSB School Law, Registration, $325.00; KXLG-FM, Advertising, $250.00; Lakeshore Learning, Supplies, $1,807.88; LL Harder, Repairs, $694.76; Cynthia Loeschke, Background Check, $43.25; Darlene Madsen, Background Check, $43.25; Mid-American Research Chemical, Supplies, $2,816.05; Midland Publishing & Printing, Advertising, $69.10; Midwest 3D Solutions, Perkins Supplies, $995.00; Milbank Community Transit, Bus Service, $181.00; Milbank School Lunch Program, Staff Breakfast, $317.80; Milbank School Lunch, Student Workers, $47.00; Scott Mueller, Background Check, $43.25; Nardini Fire Equipment, Repairs, $475.15; Nasco, Supplies, $225.09; NASP, INC, Supplies, $130.00; NCS Pearson, Supplies, $1,197.12; NE Superintendents, Dues, $50.00; NEC, Dues, $400.00; Needleworks Sewing Center, Sewing Machine, $7,088.00; Nelson Electric, Repairs, $1,322.62; Newzbrain, Renewal, $309.00; Next Wave CNC, Supplies, $1,231.99; Northern SD Debate, Registration, $125.00; Northwestern Energy, Natural Gas, $2,775.25; Office Advantage, Printer Maintenance, $679.89; Leigh Oster, Background Check, $43.25; OtterTail Power, Lights/Power, $17,224.63; Parent, Mileage, $470.40; Parent, Mileage, $42.64; Parent, Mileage, $12.10; Sue Pauli, Supplies, $58.86; Play Therapy Supply, Supplies, $153.89; Plunkett’s Pest Control, Grounds Upkeep, $400.60; Brittney Pohlen, Background Check, $43.25; Popp Binding & Laminating, Supplies, $241.51; Power Distributors, Supplies, $799.67; Linde Gas & Equipment, Welding Supplies, $339.21; Caroline Priebe, Lunch Refund, $314.85; Pro Maxima Manufacturing, Equipment, $22,145.00; Nancy Quade, Supplies, $27.69; Deb Rausch, Professional Services, $711.88; Paula Rausch, Staff Training, $54.00; Really Good Stuff, Supplies, $1,237.25; Really Great Reading, Software, $13,720.60; Riddell/All American, Supplies, $6,289.30; Rochester 100, Supplies, $224.90; Rogers Electric Motor Services, Supplies, $364.80; Runnings Supply, Supplies, $356.12; SANE, Supplies, $297.93; Sanford Health Plan, HSA Fees, $22.00; Sarlettes Music, Supplies/Repairs/Instruments, $5,314.91; Savvas Learning, Math Textbooks/Online, $76,466.52; Scholastic Magazines, Subscriptions, $848.84; School Datebooks, Supplies, $585.34; School Health Corp, Supplies, $34.41; School Specialty, Supplies, $21,143.47; SDACTE, Registration/ Perkins, $335.00; SD Dept of Human Services, Residential Services, $6,476.79; SD SACA, Registration, $160.00; Amber Siderewicz, Background Check, $43.25; June Skovbo, Background Check, $43.25; Pedro Sol Flores, Refund, $20.00; Stan Houston Equipment, Supplies, $3,791.86; Star Laundry & Dry Cleaners, Supplies, $275.00; Steve Stemsrud, Supplies/ Travel, $123.67; Sundance/Newbridge, Supplies, $160.60; Super Duper Publications, Supplies, $128.85; TCI, Software, $8,758.10; Teacher Innovations, Software, $2,362.50; Teacher’s Discovery, Software, $249.99; Lori Thiessen, Background Check, $43.25; Training Room, Supplies, $944.29; Tri State Water, Supplies, $97.80; Trimark, Equipment, $3,046.60; TSA Consulting, Professional Services, $50.00; US Foods, Food, $18,989.97; USI Inc, Supplies, $51.49; Verizon, Phone Service, $51.50; Vernier Software, Supplies, $1,417.04; Whetstone Home Center, Supplies, $559.04; Whimsy on Main, Library Books, $750.64; Wiese Electric, Repairs, $402.56; Waste Management, Garbage Collection, $2,976.11.

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 8-1-21, $3,316,198.37. Revenues: Taxes, $62,034.57; Interest, $497.19; Local Misc, $38,106.03; County Apportionment, $263.50; State Aid, $243,711.00; Federal Sources, $71,556.43. Expenditures: Salaries-Instructional, $257,511.58; Salaries-Support Services, $97,967.57; Salaries-Co-curricular, $1,729.73; Benefits-Instructional, $82,889.81; Benefits-Support Services, $26,595.57; Benefits-Co-curricular, $236.10; Purchased Services, $36,658.00; Supplies, $20,971.40; Other, $550.00. Journal Entry, $100,000.00. Balance 8-30-21, $3,307,257.33.

Capital Outlay Fund: Balance 8-1-21, $1,105,554.83. Revenues: Taxes, $5,839.14; Interest, $165.75; Misc Income, $152,127.47. Expenditures: Purchased Services, $7,978.71; Supplies, $89,772.25; Capital Acquisitions, $370,021.15. Journal Entries, ($154,321.88). Balance 8-30-21, $641,593.20.

Special Education Fund: Balance 8-1-21, $369,027.59. Revenues: Taxes, $5,458.81; Interest, $55.33; State Aid, $1,123.00. Expenditures: Salaries-Instructional, $66,296.75; Salaries-Support Services, $23,589.48; Benefits-Instructional, $26,033.72; Benefits- Support Services, $4,311.47; Purchased Services, $25,511.49; Supplies, $2,620.29. Balance 8-30-21, $227,301.53.

Bond Redemption Fund: Balance 8-1-21, $200,605.88. Revenues: Taxes, $3,715.06; Interest, $30.08. Journal Entries, ($680.94). Balance 8-30-21, $203,670.08.

Lunch Fund: Balance 8-1-21, $173,849.37. Revenues: Student Meals, $2,145.38; Adult Meals, $1,160.90; Ala Carte Sales, $56.30. Expenditures: Salaries-Support Services, $9,133.12; Benefits-Support Services, $5,044.92; Purchased Services, $8,421.89; Supplies, $3,705.67. Balance 8-30-21, $150,906.35.

Enterprise Fund: Balance 8-1-21, $37,851.60. Revenues: OST Fees, $6,205.14; Federal Sources, $34,300.00. Expenditures: Salaries-OST, $18,476.02; Benefits-OST, $2,741.12; Purchased Services, $1,792.36; Supplies, $1,214.25. Balance 8-30-21, $54,132.99.

Trust & Agency Fund: Balance 8-1-21, $417,207.64. Revenues, $41,485.85. Expenditures, $24,582.48. Balance 8-30-21, $434,111.01.

Motion by Upton and seconded by Christensen to approve Resolution No. 21-09-13 Adoption of Annual Budget.  Motion carried. 5-0

Resolution No. 21-09-13

ADOPTION OF ANNUAL BUDGET

Let it be resolved, that the School Board of the Milbank School District 25-4, after duly considering the proposed budget and its changes thereto, to be published in accordance with SDCL 13-11-2 hereby approves and adopts it proposed budget and changes thereto, to be its Annual Budget for the fiscal year July 1, 2021 through June 30, 2022.  The adopted Annual budget levy requests are as follows: General Fund $1.409 per thousands of Ag valuation, $3.153 per thousand for Owner Occupied, $6.525 per thousand for Other Non-ag; Special Education Fund $1.670 per thousands of valuation; and Capital Outlay Fund $1,757,099.  Changes to the proposed budget are: 

Increase to the following revenue functions: General Fund 1312, $28,300; 4151-154 $51,000.  

Capital Outlay Fund 4151-157 $46,000 and 4151-154 56,000 Decrease to the following revenue functions: General Fund 3111, $37,300.

Increase to the following expenditure functions: General Fund 1250 $30,000; 2317, $1,000; and 2542 $11,000. Capital Outlay 1121 $46,000 and 5000 $56,000.  Special Education: 1221, $20,000 and 2162, $3,000. Decrease to the following expenditure functions: Special Education: 1222, $11,000. 

Total budget General Fund $8,242,073; Capital Outlay $2,111,000; Special Education $2,112,655; Bond Fund $1,118,220; Lunch Fund $723,800; Enterprise Fund s $155,000.

/s/ Chairman, Richard Schwandt

Nancy M. Meyer, Business Manager Motion by Thue and seconded by Stengel to approve Open Enrollment Applications for a 12th grade, 4th grade and 3rd grade student.  Motion carried. 5-0

Motion by Christensen and seconded by Upton to approve Dolly Madsen at $12.50 per hour and Mattison Scott at $9.45 per hour as OST After School Staff. Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve a lane change for Nikki Evje. Motion carried. 5-0 Nikki’s new lane will be Lane 3 Step 12 at a salary of $50,166. 

Motion by Christensen and seconded by Stengel to hire Scott Mueller as custodian at an hourly rate of $13.95.  Motion carried. 5-0

Motion by Thue and seconded by Upton to approve the Tuition Agreement with Big Stone School District for 18 students. Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve out-of-state travel for the FFA program to the National FFA convention in Indianapolis, Indiana and to World Dairy Day in Madison, Wisconsin.  Motion carried.  5-0

Motion by Upton and seconded by Thue to approve out-of-state travel requested by Ashley Plummer for the art program to the Minnesota Institute of Art in Minneapolis, MN.

Motion by Stengel and seconded by Christensen to approve $.25 Incentive Pay increases for the following employees: Lorena Pedraza, Magen Thyne, Denna Haire, Lori Buescher, Shelia Morton, Lisa Forrette and Janell Reyelts to be effective 9-1-21. Motion carried. 5-0

Motion by Thue and seconded by Upton to approve the resignation of Brynne Berry as para-professional.  Motion carried. 5-0

Reports were received by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary Special Education Director Keri Schliesman, and Elementary Principal David Graf, and Athletic Director, Ryan Scoular.

Superintendent Downes reported on the following:

1. Enrollment

2. Building Project Update

3. OST CRSA Grant $3,800

4. Additional para-professional needed for Migrant Education.

Motion by Thue and seconded by Christensen to enter executive session at 7:43 PM to discuss legal matters pursuant to SDCL 1-25.2.1.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:42 PM and regular session was resumed.

Motion by Stengel and seconded by Christensen to adjourn at 8:43 PM.  Motion carried. 5-0 

The next School Board meeting will be held Monday, October 11, 2021 at 7:00 PM in the Board Room of the High School Building.    

/s/ Richard Schwandt

Chairman

/s/ Nancy M. Meyer

Business Manager