Milbank School District Board Proceedings • May 9 and 12, 2022

May 9, 2022

President Richard Schwandt called the meeting to order at 7:00 PM in the Board Room of the High School Building. Members present were Christensen, Thue, Stengel, Upton, and Schwandt. Superintendent Justin Downes, Business Manager Nancy Meyer, Dan Snaza, Kris Evje.  David Graf and Keri Schliesman also attended.  The meeting opened with the Pledge of Allegiance.

Motion by Upton and seconded by Stengel to approve agenda as presented. Motion carried 5-0.

No one address the Board during the Community Input Session. 

Johanna Fischer and the HOSA students discussed their achievements at the state conference and planned trip to the National Convention in Nashville, TN.

Other discussion items included Review of Preliminary Technology Plan, Preliminary General Fund, Special Education, and Capital Outlay Budget Discussion.

Motion by Stengel and seconded by Upton to approve the consent agenda.  Motion carried. 5-0

Items included were:

Approve minutes of the April meetings. 

Receive Business Manager Financial Reports

Business Manager’s Monthly Report: General Fund: Balance 4-1-22, $1,896,808.20. Revenues: Taxes, $162,207.77; Interest, $600.54; Admissions, $2,050.05; Local Misc, $5,025.65; County Apportionment, $21,856.82; State Aid, $229,400.00; Bank Franchise, $110.78; Federal Sources, $56,478.00. 

Expenditures: Salaries-Instructional, $293,428.46; Salaries-Support Services, $116,054.66; Salaries-Co-Curricular, $21,998.11; Benefits-Instructional, $79,396.58; Benefits-Support Services, $36,547.37; Benefits-Co-curricular, $3,426.41; Purchased Services, $130,912.15; Supplies, $20,542.42. Journal Entries, ($109,000.00). Balance 4-30-22, $1,563,231.65.

Capital Outlay Fund: Balance 4-1-22, $178,629.15. Revenues: Taxes, $96,319.20; Interest, $56.55; Federal Sources, $165,972.00. Expenditures: Purchased Services, $13,499.07; Supplies, $31,630.00; Capital Acquisitions, $10,027.15; Other, $36,637.00. Balance 4-30-22, $349,183.68.

Special Education Fund: Balance 4-1-22, $670.32. Revenues:  Taxes, $91,445.50; Interest, $.21; Medicaid Direct Services, $16,243.17. Expenditures: Salaries-Instructional, $115,023.39; Salaries-Support Services, $23,267.49; Benefits-Instructional, $33,631.66; Benefits-Support Services, $6,935.36; Purchased Services, $37,967.92; Supplies, $360.73. Journal Entries, $109,000.00. Balance 4-30-22, $172.65.

Bond Redemption Fund: Balance 4-1-22, $546,362.78. Revenues: Taxes, $61,286.35; Interest, $172.98. Balance 4-30-22, $607,822.11.

Capital Projects Fund: Balance 4-1-22, $6,038,271.29. Revenues: Interest, $744.08. Balance 4-30-22, $6,039,015.37.

Lunch Fund: Balance 4-1-22, $225,781.07. Revenues: Student Meals, $9,185.30; Adult Meals, $3,920.60; Ala Carte, $911.89; Misc Income, $381.18; Federal Sources, $129,024.77. Expenditures: Salaries-Support Services, $30,384.84; Benefits-Support Services, $9,089.86; Purchased Services, $282.55; Supplies, $50,396.10. Balance 4-30-22, $279,051.46.

Enterprise Fund: Balance 4-1-22, $49,622.54. Revenues: Tuition, $11,150.00; OST Fees, $6,277.38. Expenditures: Salaries-OST, $7,274.59; Benefits-OST, $1,581.60; Purchased Services, $51.36; Supplies, $1,071.50. Balance 4-30-22, $57,070.87.

Trust & Agency Fund: Balance 4-1-22, $468,849.93. Revenues, $26,681.46. Expenditures, $52,395.75. Balance 4-30-22, $443,135.64.

Approval of Bills Presented for Payment

Bills Presented for Payment: Advanced Technologies, Shipping, $119.57; Amazon Capital Services, Supplies, $2,927.80; American Engineering Testing, Professional Services, $4,930.00; Brenda Anderson, Registration, $180.44; Berens Grocery, Supplies, $226.88; Big Stone Therapies, Professional Services, $24,770.97; Bimbo Bakeries, Food, $1,887.67; BMO Harris, Supplies/Travel, $3,372.88; Britton-Hecla School, Workshop, $667.80; Cash-Wa Distribution, Food, $20,777.51; Century Business Products, Copier Payment, $2,675.83; Chase Card Services, Supplies/Travel, $7,040.62; Jose Chen, Translating, $40.00; Children’s Care Hospital & School, Tuition, $6,754.00; City of Milbank, Water/ Sewer, $1,854.74; Club House Hotel & Suites, Travel, $521.16; Co-Op Architecture, Professional Services, $175,500.00; Culinex, Supplies, $464.21; Decker Equipment, Supplies, $2,214.09; DeFea Transportation, Busing, $72,999.61; Justin Downes, Staff Travel, $168.00; East Side Jersey Dairy, Food, $4,194.20; Engelstad Electric, Repair, $1,763.37; Follett School Solutions, Software, $1,645.84; Food-N- Fuel, Fuel, $1,204.64; Gage Food Products, Food, $1,165.44; Katie Gilmore, Mileage, $378.00; Grant County Review, Publications, $108.00; Hasslen Construction, Repairs, $10,279.80; Hauff Mid-America Sports, Supplies, $1,689.00; Health Equity, HSA Fees, $256.00; Hillyard, Supplies/Repairs, $9,450.97; Holiday Inn-Rushmore Plaza, Travel, $688.00; Imprest Fund, Registration, $1,326.47; Imprest Fund, Professional Services, $360.00; Imprest Fund, Supplies, $769.47; Instrumentalist Awards, Supplies, $279.00; ITC, Phone Service, $448.23; JW Pepper, Supplies, $93.98; Timothy Koch, Lunch Refund, $262.70; KONE Inc, Maintenance, $222.81; Linde Gas & Equipment, Supplies, $601.75; Lucks Music Library, Supplies, $124.20; Mid-American Research Chemical, Supplies, $1,092.27; Midland Publishing & Printing, Advertising, $170.08; Milbank Chamber of Commerce, Supplies, $75.00; Milbank Community Transit, Bus Service, $612.00; Milbank School District, Supplies, $5.20; Milbank School Lunch, Student Workers, $86.00; NCS Pearson, Testing Supplies, $108.77; Nelson Electric, Repairs, $839.94; Northwestern Energy, Natural Gas, $9,971.96; Office Advantage, Printer Maintenance, $431.84; OtterTail Power, Lights/Power, $19,152.97; Overhead Door-Watertown, Repairs, $1,800.00; Parent, Mileage, $940.80; Parent, Mileage, $43.68; Parent, Mileage, $2,160.00; Parent, Mileage, $240.00; Prairie Lakes Healthcare, Professional Services, $35.00; Deborah Rausch, Professional Services, $1,593.75; Redfield School District, Registration, $50.00; Redlinger Bros Plumbing & Heating, Repairs, $11,741.22; Roncalli High School, Registration, $40.00; Runnings, Supplies, $73.95; Sarlettes Music, Repairs, $510.60; School Specialty, Supplies, $13.27; Ryan Scoular, Supplies, $44.95; SD Dept of Human Services, Residential Services,$6,402.03; SDHSAA, Supplies, $107.00; Sheraton Inn- Convention Center, Travel, $676.20; SHI International, Software Licenses, $34,183.72; Amber Siderewicz, Coaching Class, $35.00; Southeast Area Cooperative, Registration, $200.00; Star Laundry & Dry Cleaners, Cleaning Services, $291.47; Sterling Computers, Repairs, $119.72; Tri-State Water, Supplies, $87.65; TSA Consulting, Professional Services, $50.00; Tubbs of Soft Water, Supplies, $340.80; Twin Valley Tire, Vehicle Maintenance, $524.04; US Foods, Food, $32,506.75; Verizon, Phone Service, $51.34; Marshall Voeltz, Travel, $100.00; Wiese Electric, Repairs, $632.85; WM Corporate Services, Garbage Collection, $1,203.19; Zems Inc, Repairs, $110.00. 

Approve a promissory note to Special Education from General Fund for $109,000.

Motion by Thue and seconded by Christensen to vote for Dr. Jeff Danielson as Division II Representative for the SDHSAA Board of Directors.  Motion carried. 5-0

Motion by Upton and seconded by Stengel to vote “Yes” on SDHSAA Amendment #1.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to vote “Yes” on SDHSAA Amendment #2.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to vote “Yes” on SDHSAA Amendment #3.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to vote “Yes” on SDHSAA Amendment #4.  Motion carried. 5-0

Motion by Stengel and seconded by Upton to vote “Yes” on SDHSAA Amendment #5.  Motion carried. 5-0

Motion by Christensen and seconded by Thue to vote “Yes” on SDHSAA Amendment #6.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to vote “Yes” on SDHSAA Amendment #7.  Motion carried. 509

Motion by Stengel and seconded by Upton to vote for Shane Roth for the ASBSD Board of Directors.  Motion carried. 5-0

Motion by Thue and seconded by Stengel to approve out-of-state travel for the National HOSA Convention in Nashville, TN.  Motion carried. 5-0

Motion by Upton and seconded by Christensen to approve the hiring of Nicole Stengel as a teacher.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to accept the resignation of Josh Schmeichel as Middle School Wrestling Coach.  Motion carried. 5-0

Motion by Upton and seconded by Stengel to approve the hiring of Josh Schmeichel as Head Wrestling Coach.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the hiring of Jeremy Tostenson as Middle School Wrestling Coach. Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Wyatt Winter as Assistant Wrestling Coach.  Motion carried. 5-0 

Motion by Upton and seconded by Stengel to approve changing the registration days for the 2022-2023 school year to August 2nd 8:00 am to 1:00 PM and August 3rd 8:00 AM to 6:00 PM.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to declare 8 Jorgensen 36” bar clamps, 2 Jorgensen 78” bar clamps, 1970 Rockwell Planer (3 phase), 1976 Rockwell 6” Jointer (3 phase), 1985 Craftsman 12 inch Band saw, 1995 12 inch Milwaukee compound miter saw, and 1995 Milwaukee 10 inch compound miter saw as surplus and will accept sealed bids until 2 p.m. Thursday, May 19, 2022.  

Motion by Upton and seconded by Thue to declare 65 Elitebook 745 G4 Laptop computers as surplus and to offer them for sale at $100 per computer.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to accept the resignation of Andrea Laskowske as Lunch Cashier.  Motion carried. 5-0

Reports were given by High School Principal Dan Snaza, Middle School Principal/Special Services Director Kris Evje, Elementary School Special Education Director’s Keri Schliesman, Athletic Director, Ryan Scoular, and Elementary Principal, Dave Graf.

Superintendent Downes reported on:

1. ASBSD/SASD Joint Convention – August 4 & 5

2. Graduation May 15th

3. May 18th Reception

4. Special Olympics

5. Top 20 

6. School Lunch 

7. CTE Expansion Project

Motion by Stengel and seconded by Thue to enter executive session at 8:07 PM for Negotiations and Student Issues pursuant to SDCL 1-25.   Motion carried. 5-0

Chairman Schwandt declared executive session over at 9:27 PM and regular session resumed.

Motion by Stengel and seconded by Christensen to adjourn at 9:28 PM.  Motion carried. 5-0

A Special Board Meeting to go over CTE Expansion Project bids will be Thursday, May 12, 2022 at 7:30 AM in the Board Room of the High School Building.

The next regular School Board meeting will be Monday, June 13, 2022 at 7:00 PM in the Board Room of the High School Building.

May 12, 2022

     President Richard Schwandt called the meeting to order at 7:30 AM in the Board Room of the High School Building.  Members present were Christensen, Thue, Stengel, Upton, and Schwandt.  Superintendent Justin Downes and Business Manager Nancy Meyer. 

Motion by Thue and seconded by Christensen to approve agenda as presented.  Motion carried 5-0.

Motion by Stengel to approve the hiring of Nancy Hoeke as Head Softball Coach.  Motion carried. 5-0

Motion by Thue and seconded by Christensen to approve the hiring of Nicole Berg as Assistant Softball Coach.  Motion carried. 5-0

Motion by Christensen and seconded by Stengel to approve the finalization of the land purchased from Hurley and Sons Family Trust at $179,488.23.  Motion carried. 5-0

Motion by Stengel and seconded by Thue to approve the payment to Grant County Title and Abstract for $1,416.88.  Motion carried. 5-0

Motion by Upton and seconded by Thue to approve the Hasslen Construction Guaranteed Maximum Price for the CTE Expansion of $7,479,818.

Motion by Christensen and seconded by Thue to adjourn at 7:34 AM.  Motion carried. 5-0

The next regular School Board meeting will be Monday, June 13, 2022 at 7:00 PM in the Board Room of the High School Buildings.

/s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, Business Manager 

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