Summit School District 54-6 Board Proceedings • May 11, 2022

May 11, 2022

Members present: Lisa Amdahl, Tamijo Bronson, Mark Miller, Carrie Rauen, and Ferdy Zirbel. 

Also present: Beth Hills, Mike Schmidt and Kaitlyn Christofferson

At 6:02 pm Chairman Zirbel called the meeting to order. Mike Schmidt recognized a conflict of interest with OST contract. Carrie Rauen and Kaitlyn Christofferson recognized a conflict of interest with the mowing bids. 

22106 Motion by Miller Second by Bronson approve the amended agenda to include approval of milk contract. All voted aye. Motion carried.

Public Communications: ARP/ ESSER Plan Hearing was held.

22109 Motion by Bronson Second by Amdahl to approve the April 11, 2022 regular meeting minutes.  All voted aye. Motion carried.

22108 Motion by Rauen Second by Miller to approve the financial statements. All voted aye. Motion carried.

22109 Motion by Amdahl Second by Bronson to approve the monthly claims for the month of May 2022. All voted aye. Motion carried.

GENERAL FUND

AREND, BRADLEY TITLE ROUNDUP 300.00; BATIE, VANESSA SENIOR CPR CLASS 385.00; BLACK HILLS SPECIAL SERVICES REFUND 156.00; CENTURY BUSINESS LEASE PRINTING 519.94; COFFEE CUP FUEL 4,063.75; COMMERCIAL KITCHEN SERVICES SERVICE ORDER 88.00; CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 319.35; GLEASON, VICTORIA COSTUMES 56.98; GRANT COUNTY REVIEW PUBLICATIONS 154.58; HAUFF MID-AMERICA SPORTS INC TRACK MINOR EQUIP 3,697.00; HILLYARD INC FLOOR WAX 1,297.30; HUMANITY LAUNCH, LLC, THE SENIOR RETREAT 2,100.00; IMPREST MAY 22 2,369.61; NESC SERVICES 13.25; NORTHSIDE IMPLEMENT TRANSPORTATION SUPPLIES 977.23; RAMKOTA HOTEL-PIERRE BUSINESS OFFICIAL TRAVEL 216.00; RC TECHNOLOGIES INTERNET/PHONE SERVICE 276.66; REPORTER & FARMER GBB PLAQUES 143.25; SD HIGH SCHOOL ACTIVITIES ASSN RULE BOOK 21-22 143.00; SHRED-IT SHREDDING SERVICES 79.42; SIOUX VALLEY COOPERATIVE PROPANE 4,588.22; SUMMIT SCHOOL BAND DUES 22.00; TIME MANAGEMENT SYSTEMS BUSINESS OFFICE SERVICES 102.00; TITAN MACHINERY CAR WASH 50.00; TOWN OF SUMMIT SEWER, WATER & GARBAGE 454.44; VISA MAY 2022 2,476.72; PAYROLL $93,074.92; BENEFITS $25,547.10; Fund TOTAL $143,671.72

CAPITAL OUTLAY

GRAVELS IT SOLUTIONS ONLINE BACKUP ACCOUNT 1,400.00; QUALE CONSTRUCTION LLP SNOW REMOVAL 1,564.00; RIVERSIDE TECHNOLOGIES INC. AC ADAPTER 650.00 TOTAL $3,614.00

SPECIAL EDUCATION 

NESC SERVICES 3,573.38; PAYROLL $11,913.37; BENEFITS $1,601.77; Fund Total $17,088.52

BOND

US BANK ST. PAUL INTEREST 38,857.50; FUND TOTAL $38,857.50

FOOD SERVICE

CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 4,064.89; EAST SIDE JERSEY DAIRY, INC. MILK 1,020.15; IMPREST MAY 22 151.85; NETWORK SERVICES COMPANY KITCHEN SUPPLIES 364.71; Ridge Electric FREEZER CIRCUIT 1,720.08; US FOODS PURCHASED FOOD 2,140.02; PAYROLL $3,781.20; BENEFITS $823.97; Fund TOTAL $14,066.87

Superintendent Report: Mr. Schmidt briefed the board on the coop meeting. Graduation will be 2pm May 21st. Drivers Ed will be in August with Mrs. Ulrich, open to Waubay students. 

Business Manager Report: Mrs. Christofferson presented the board with the FY23 Preliminary Budget. Summer Food Service application has been completed. the program will begin May 31, 2022.

Dean of Students Report: Smarter Balance reports will go home with students next week. Bert will be in to discuss NTHS with students. Students are signing up for SY23 classes. NCRC and ASVAB are set up for next year. The dinner theater put on by the Drama Program and Honor Society was successful.  

22110 Motion by Miller Second by Amdahl to approve Quam, Berglin & Post, P.C. as auditors for the year ended June 2022. All voted aye. Motion carried. 

22111 Motion by Rauen Second by Bronson to approve staff contracts, including summer contracts Derek Hills Summer Custodian $16.79 per hr; Karli Karst Summer SPED Services $30 per hour; Jadyn Anderson, Natasha Zirbel, Carson Schmidt Youth Development Specialist $13 per hour; Nicole Ebsen, Kelsey Pearson, Emily Breske returning Youth Development Specialist $13.50 per hour; Dawn Wright, Enrichment Staff $14 per hour; Katie Zirbel Coordinator $14 per hour; Brad Arend and Dan Gisselbeck OST Bus Driver 1-30 miles round trip $14.28, 31-60 miles 18.61 round trip. All voted aye. Motion carried. 

22112 Motion by Amdahl Second by Bronson to approve resignations of Andrea Gapp, Secretary; Nancy Purdy, Elementary Teacher; Zach Noffsinger, PE Teacher; and Nicole Stengel, Title Teacher and Coordinator. All voted aye. Motion carried. The board thanked them for their years of service.

Rauen and Christofferson abstained from the following discussion:

22113 Motion by Bronson Second by Miller to approve lawn services from Steven Christofferson for the summer 2022.  All voted aye. Motion carried.

Rauen and Christofferson resumed discussion.

22114 Motion by Rauen Second by Bronson to approve surplus items at no value. All voted aye. Motion carried. List available in business office.

22115 Motion by Amdahl Second by Miller to approve the following SDHSAA ballot issues:

Division II Representative –Jeff Danielson, Amendment I  - Amend Article III, section 1 – Yes, Amendment II – Amend Article III, section 3 – Yes, Amendment III – Amend Article VII, section 3, subsection J – Yes, Amendment IV – Amend Article VI, section 10 – Yes, Amendment V – Add sub-section 6 to Chapter I, Part IV, Section 1, subsection D – Yes, Amendment VI – Amend Chapter I, Part IV, Section 3 – Yes, Amendment VII  - Amend Article III, section 2 –yes. All voted aye. Motion carried.

22116 Motion by Rauen Second by Bronson to approve updated behavior plan for OST Program. All voted aye. Motion carried.

22117 Motion by Bronson Second by Amdahl to approve SILDL agreement. All voted aye. Motion carried.

22118 Motion by Miller Second by Rauen to approve Prairie Farms as 22-23 SY milk contract. All voted aye. Motion carried.  

22119 Motion by Rauen Second by Bronson to adjourn the meeting at 6:51 p.m. All voted aye. Motion carried.

The next regular meeting is on Wednesday, June 8, beginning at 6:00 p.m. in the school library.  

June 8, 2022

Members present: Lisa Amdahl, Tamijo Bronson, and Ferdy Zirbel. Absent: Mark Miller and Carrie Rauen,

Also present: Beth Hills, Mike Schmidt and Kaitlyn Christofferson

  At 6:00 p.m. Chairman Zirbel called the meeting to order. Kaitlyn Christofferson recognized a conflict of interest with the June claims. 

  22120 Motion by Bronson Second by Amdahl approve the amended agenda with the deletion of motion to approve open enrollments. All voted aye. Motion carried.

Public Communications: None

22121 Motion by Amdahl Second by Bronson to approve the May 11th, 2022 regular meeting minutes.  All voted aye. Motion carried.

22122 Motion by Bronson Second by Amdahl to approve the financial statements. All voted aye. Motion carried.

22123 Motion by Amdahl Second by Bronson to approve the monthly claims for the month of June 2022. All voted aye. Motion carried.

GENERAL FUND

A&M PRODUCTS CO STATE TROPHY 132.00; AUTOMATIC BUILDING CONTROLS ANNUAL INSPECTION 1,391.00; CHRISTOFFERSON, STEVE MOWING 525.00; CHURCHILL, MANOLIS, FREEMAN, LEGAL SERVICES 190.34; CLARK SCHOOL DISTRICT 12-2 REGION TRACK 64.96; COFFEE CUP FUEL 2,919.25; CREATIVE REWARDS AWARDS 930.00; DAVE HAHLER AUTOMOTIVE INC REPAIR 31.13; GRANT COUNTY REVIEW BOARD PUBLICATIONS 19.31; GREAT PLAINS LUTHERAN SCHOOL REGION GOLF 22.96; HAUFF MID-AMERICA SPORTS INC TRACK 114.00; HILLYARD INC SUPPLIES 179.35; HOFFMAN, MARGARET NICHOLE SENIOR BREAKFAST 30.22; IMPREST JUNE 2022 3,694.77; NESC JUNE 22 13.25; NORTHSIDE IMPLEMENT SUPPLIES 46.72; PURDY, NANCY TPT HISTORY BUNDLE 101.35; RC TECHNOLOGIES PHONE SERVICE 288.49; REPORTER & FARMER AWARDS 374.75; SARLETTES MUSIC SUPPLIES 23.00; SIOUX VALLEY COOPERATIVE PROPANE 1,571.65; TOWN OF SUMMIT WATER, SEWER, GARBAGE 443.84; TRI STATE WATER INC SALT 369.65; VISA JUNE 22 1,810.63; WILMOT SCHOOL TRACK 2022 287.33; PAYROLL $102,038.55; BENEFITS $25,992.01; Fund TOTAL $143,605.51

SPECIAL EDUCATION 

NESC JUNE 22 3,573.38; VISA JUNE 22 1,349.45; PAYROLL $12,166.37; BENEFITS $1,662.55; Fund Total $18,751.75

BOND

US BANK ST. PAUL INTEREST 38,857.50; FUND TOTAL $38,857.50

FOOD SERVICE

CWD DISTRIBUTING CO. OF FARGO, LLC PURCHASED FOOD 1,750.14; EAST SIDE JERSEY DAIRY, INC. MILK 578.83; IMPREST JUNE 2022 243.21; NETWORK SERVICES COMPANY SUPPLIES 68.23; PEARSON, NANCY SUPPLIES 6.39; US FOODS FOOD 1,883.43; VISA JUNE 22 61.60; PAYROLL $4,204.64; BENEFITS $566.06; Fund TOTAL $9,362.53

Superintendent Report: Mr. Schmidt briefed the on board on coop changes with cross country and golf. The free and reduced number reduction passed, which will allow Mustangs to go to class B in school year 2024-2025. We have coaching openings for asst vb, jh vb, jh fb, jb gbb and head golf.  The district plans to purchase a new vehicle in FY23. The district is still looking to fill the kitchen manager and AD position. OST is underway and averaging about 35 students per day.

Business Manager Report: Mrs. Christofferson presented the board with changes made to the FY23 Preliminary Budget. The district will be purchasing a new copier in FY23. SFSP began May 31st and is averaging 34 breakfasts and 60 lunches.

22124 Motion by Bronson Second by Amdahl to approve Federal Grant Fiscal Procedures. All voted aye. Motion carried. 

22125 Motion by Amdahl Second by Bronson to approve staff contracts for school year 2022-2023. All voted aye. Motion carried. 

22126 Motion by Bronson Second by Amdahl to approve surplus of preschool nap mats, computer charging carts and body solid leg press at no value; 2 sousaphones for store credit. All voted aye. Motion carried.

22127 Motion by Amdahl Second by Bronson to approve contract with SD Department of Health. All voted aye. Motion carried. 

22128 Motion by Bronson Second by Amdahl to adjourn the meeting at 6:27 p.m. All voted aye. Motion carried.

The next special meeting is on Tuesday, June 28, beginning at 8 a.m. in the school library.  

/s/ Chairman

/s/ Business Manager