Milbank School District Board Proceedings - January 9, 2023

January 9, 2022

President Schwandt called the meeting to order at 6 p.m. in the Board Room of the high school building.  Members present were Christensen, Schwandt, Seffrood, and Stengel. Thue was absent. Superintendent Justin Downes and Business Manager Nancy Meyer also attended.  Administration present were Ryan Scoular, David Graf, Marie Ivers and Dan Snaza.

Motion by Seffrood and seconded by Christensen to approve the agenda as presented.  Motion carried. 4-0

No one addressed the Board during the Community Input Session.

Discussion Items: Student Enrollment Update and COVID Discussion

Motion by Stengel and seconded by Christensen to approve the consent agenda.  Motion carried. 4-0

Items included were:

• Approve minutes of the December School Board Meeting.  

• Accept Business Manager’s Financial Report.

Business Manager’s Monthly Report: General Fund: Balance 12-1-22, $2,335,001.41. Revenues: Taxes, $134,151.79; Tuition, $25,948.54; Interest, $510.37; Local Misc, $6,985.61; County Apportionment, $207.16; State Aid, $287,165.00; Federal Sources, $9,945.67. Expenditures: Salaries-Instructional, $309,668.60; Salaries-Support Services, $125,252.53; Salaries-Co-curricular, $29,559.61; Benefits-Instructional, $83,280.38; Benefits-Support Services, $39,322.28; Benefits-Co-curricular, $4,195.22; Purchased Services, $139,986.84; Supplies, $29,633.40; Capital Acquisitions, $7,996.00; Other, $543.00. Journal Entries, ($12,500.00). Balance 12-31-22, $2,017,977.69.

Capital Outlay Fund: Balance 12-1-22, $2,182,031.59. Revenues: Taxes, $110,948.27; Interest, $482.48. Expenditures: Purchased Services, $21,996.53; Supplies, $15,860.74; Capital Acquisitions, $54,399.00. Balance 12-31-22, $2,201,206.07.

Special Education Fund: Balance 12-1-22, $93,216.72. Revenues: Taxes, $105,335.07; Interest, $72.06. Expenditures: Salaries-Instructional, $104,800.12; Salaries-Support Services, $22,626.52; Benefits-Instructional, $31,176.63; Benefits-Support Services, $7,671.50; Purchased Services, $44,197.00; Supplies, $560.70. Journal Entries, $12,500.00. Balance 12-31-22, $91.38.

Bond Redemption Fund: Balance 12-1-22, $691,384.89. Revenues: Taxes, $70,606.02; Interest, $140.69. Expenditures: Other, $267,210.00. Balance 12-31-22, $494,921.60.

Capital Projects Fund: Balance 12-1-22, $4,288,543.36. Revenues: Interest, $6,998.46. Expenditures: Capital Acquisitions, $283,400.20. Balance 12-31-22, $4,012,141.62. 

Lunch Fund: Balance 12-1-22, $306,597.21. Revenues: Student Meals, $21,966.69; Adult Meals, $2,390.50; Ala Carte Sales, $63.50; Federal Sources, $45,310.90. Expenditures: Salaries-Support Services, $29,077.87; Benefits-Support Services, $9,593.74; Purchased Services, $824.45; Supplies, $55,897.45. Balance 12-31-22, $280,935.29.

Enterprise Fund: Balance 12-1-22, $46,416.07. Revenues: OST Donations, $2,500.00; OST Tuition, $3,920.64. Expenditures: Salaries-OST, $6,771.25; Benefits-OST, $1,515.48; Purchased Services, $128.87; Supplies, $551.83. Balance 12-31-22, $43,869.28.

Trust & Agency Fund: Balance 12-1-22, $574,748.21. Revenues, $153,237.49; Expenditures, $44,825.22. Balance 12-31-22, $683,160.48.

• Approve QZAB Payment of $66,666.67.

• Approval of Bills presented for payment.

Bills Presented for Payment: Amazon Capital Services, $1,592.91; Arrowwood Resort, Lodging, $98.12; Gail Barlund, Background Check, $43.25; Michele Benike, Lunch Refund, $83.15; Berens Grocery, Supplies, $272.62; Big Stone Therapies, Professional Services, $15,324.11; Bimbo Bakeries, Bread, $867.80; BMO Harris Card, Supplies, $1,762.56; Britton-Hecla School District, Entry Fee, $75.00; Calvary Church, Mini Bus, $12,500.00; Cash-Wa Dist, Food, $18,665.83; Century Business Products, Copier Payment, $3,700.82; Chase Card Services, Supplies, $5,317.45; Children’s Care Hospital & School, Tuition, $11,375.00; City of Milbank, Water/Sewer, $1,473.61; Cole Papers, Paper, $35,960.40; Co-Op Architecture, Professional Services, $6,482.00; Culinex, Supplies, $150.00; Adam Cummins, Lunch Refund, $326.70; Dakota Potters, Supplies, $1,187.50; DeFea Transportation, Busing, $46,341.29; Scott Deutsch, Officiating, $155.00; East Side Jersey Dairy, Milk, $1,492.53; Foerster Testing Limited, Professional Services, $975.00; Food-N-Fuel, Fuel, $1,396.93; Brodrick Gilbertson, Supplies, $145.00; Katie Gilmore, Travel, $81.48; Grant County Review, Minutes, $104.57; Andrea Hagen, Professional Services, $300.00; Harves Sport Shop, Supplies, $192.79; Hasslen Construction, Building Project, $457,826.38; Hauff Mid-America Sports, $729.15; Health Equity, HSA Fees, $74.00; Hillyard, Supplies, $8,434.87; Imprest Fund, Registration, $422.00; Imprest Fund, Professional Services, $170.00; Imprest Fund, Supplies, $21.87; Infinite Campus, Software, $112.50; Innovative Office Solutions, Supplies, $604.50; ITC, Phone Service, $276.55; JW Pepper, Supplies, $172.99; Travis Kurth, Officiating, $153.00; Lincoln High School, Entry Fee, $150.00; Brayton Mack, Officiating, $175.00; Jason Mack, Officiating, $117.00; Midland Publishing & Printing, Advertising, $53.15; Milbank Chamber of Commerce, Dues, $200.00; Milbank Community Transit, Bus Service, $1,288.00; Milbank School Lunch, Student Workers, $52.00; NCS Pearson, Testing Supplies, $94.78; Nelson Electric, Repairs, $18,032.94; Northwestern Energy, Natural Gas, $14,669.33; Office Advantage, Printer Maintenance, $240.15; Bradley Olson, Coaching Class, $35.00; O’Reilly, Supplies, $70.56; OtterTail Power, Lights/Power, $28,722.39; Parent, Mileage, $571.20; Parent, Mileage, $26.52; Parent, Mileage, $155.04; Deb Rausch, Professional Services, $556.25; Runnings, Supplies, $0.48; Sarlettes Music, Repairs, $593.75; SASD, Registration, $88.00; School Specialty, Furniture, $9,361.02; SD Dept of Human Services, Residential Services, $15,801.79; Soter Technologies, Software, $700.00; Jordan Sutton, Officiating, $117.00; Time Management Systems, Software Support, $87.00; TSA Consulting, Professional Services, $50.00; Tuition Express, Software, $26.25; Twin Valley Tire, Maintenance, $135.55; Unzen Motors, Vehicle, $54,399.00; US Bank, Bond Payment, $73,542.50; US Foods, Food, $4,929.22; Verizon Wireless, Phone Service, $102.48; Tom Waage, Officiating, $224.00; Whetstone Sanitation, Garbage Collection, $1,491.00; Whimsy on Main, Supplies, $176.76; WM Corporate Services, Garbage Collection, $1,153.01; Wohlenberg Ritzman, Audit Services, $6,500.00.

• Approve Promissory Note to Special Education from General Fund for $12,500.

Motion by Christensen and seconded by Seffrood to accept the resignation of Kevin Schnaser as Spanish Teacher.  Motion carried. 4-0

Motion by Stengel and seconded by Seffrood to accept the resignation of Sue Pauli as Librarian.  Motion carried. 4-0

Motion by Christensen and seconded by Stengel to accept the resignation of Rebecca Lambrechts as Teacher.  Motion carried. 4-0

Motion by Seffrood and seconded by Stengel to forgive the February 17 makeup day, add an in-service day on May 18, 2023, to pay all 9 month employees their normal daily wage for December 16, 2022 and December 22, 2022 and all remaining e-learning days for the 2022-23 school year.  Motion carried. 4-0

Motion by Christensen and seconded by Stengel to approve an open enrollment for a kindergarten student.  Motion carried. 4-0

Motion by Seffrood and seconded by Christensen to set the School Board election date as June 6, 2023.  Motion carried. 4-0

Motion by Stengel and seconded by Christensen for the Milbank School District to join the Milbank Kiwanis.  Motion carried. 4-0

Motion by Christensen and seconded by Seffrood to accept $17,500 from the Milbank Endowment Fund to fund the unbudgeted portion of the School Resource Officer.  Motion carried. 4-0

Reports were received by High School Principal, Dan Snaza, Elementary Principal, David Graf, Middle School Principal, Athletic Director, Ryan Scoular and Marie Ivers, Special Services Director.

 Superintendent Downes reported on the following:

•  Legislative Update

•  Teacher of the Year Updates

• School Review for ’23-’24 School  Year

• Building Project Updates

Marylynne Fields addressed the School Board regarding solar collectors for the new construction.

Motion by Stengel and seconded by Christensen to enter executive session at 6:37 p.m. to discuss legal and personnel (including Superintendent evaluation) matters pursuant to SDCL 1-25.2.3d and SDCL 1-25.1.  Motion carried. 5-0

Chairman Schwandt declared executive session over at 8:20 p.m. and regular session resumed.

  Motion by Stengel and seconded by Christensen to employ Brigette Downes as para-professional at a rate of $15.80 per hour.  Motion carried. 4-0

Motion by Christensen and seconded by Seffrood to approve the Memorandum of Understanding with Grant County to accept a donation of $3,572.24 to help fund the School Resource Officer.   Motion carried. 4-0

Motion by Christensen and seconded by Stengel to adjourn at 8:22 p.m.  Motion carried. 4-0 

The next School Board meeting will be held Monday, February 13, 2023 at 6 p.m. in the Board Room of the High School Building.   

 /s/ Richard Schwandt, Chairman

/s/ Nancy M. Meyer, 

Business Manager

Published once at an approximate cost of $94.57 and can be viewed free of charge at www.sdpublicnotices.com.