Milbank City Council Proceedings – April 10, 2023

April 10, 2023

Call to Order - The City Council met in regular session on April 10, 2023 at 7:00 p.m. in the Visitor Center, 1001 East Fourth Avenue, Mayor Raffety presiding.

Roll Call - Mayor Raffety. Councilmembers: Roger Briggs, Mike Hanson, Mindy Rogers, Craig Weinberg, John Weyh. Absent: Josh Karels.

Staff Present: Attorney Mark Reedstrom, Darin Thiele, Dick Poppen, Scott Meyer, Donald Settje, Dan Keyes, Cynthia Schumacher, John Forman, Corey Hooth, Ron Krause, and Kevin Schuelke.

Public Present: Holli Seehafer, Nathan Watson, Kathy Ward.

Public Comments – None. 

Minutes – A motion was made and seconded to approve the minutes of the March 13, and March 20,  2023, meetings. Motion carried 5-0.

Department Reports

Water – The Twin Brooks well #2 was shut down due to flooding.  Well #3 is being utilized.  The City is averaging 31% spring water.  

The Council reviewed water rate increase options. A motion was made and seconded to move forward with a 60% base rate, 40% usage rate increase. Administrator Forman was directed to work with Banner Associates to produce a mailer to residents showing this anticipated increase.

Motion carried 5-0.

Streets – Thanks to Bryan Lambrechts for helping with snow removal. The asphalt trailer is ready for pothole patching to begin.  

Bituminous Paving Inc. was the only bid received for street materials. A motion was made and seconded to approve BPI’s bids as follows: BS 1-Hot mix, picked up-$81.00/ton.  BS 2-machine laid asphalt - $86.00/ton.  BS 3 – aggregate base course-no bids.  BS 4 – Asphalt milling, 2” - $2.90/sq yd. Motion carried 5-0.

Rubble Site – No report. 

Lake Farley – No report.

Park – The skate park proposal was reviewed. A motion was made and seconded to call for bids and confirm the skate park location to be behind the visitor center, near the pickle ball courts. The estimated project cost is $62,431.00.  Motion carried 4-1. Councilmember Weinberg stated he was not in favor of the location.  

A public hearing was held for a Special Malt Beverage & SD Wine License application requested by the Milbank Area Chamber for the Cinco de Mayo event. The event will be held at Lake Farley Park on May 6, 2023, 2:00 to 9:00 p.m. No objections were heard. A motion was made and seconded to approve the license. Motion carried 5-0.

A motion was made and seconded to approve the Special Event Permit for It Only Takes a Spark Cancer Walk at Lake Farley Park on June 9-10, 2023. The event will include the cancer walk, community picnic, inflatables, and fireworks. Motion carried 5-0.

A motion was made and seconded to approve the Special Event Permit for the Milbank Area Chamber Farley Fest at Lake Farley Park on July 27-29, 2023.  The event will include vendors, food trucks, inflatables, live music, car show and parade on Main Street on July 29, 2023. Motion carried 5-0.

A public hearing was held for a Special Malt Beverage & SD Wine License application requested by the Milbank Area Chamber for the Farley Fest event. A motion was made and seconded to approve the application for Lake Farley Park on July 28, 4:00 – 11:30 p.m. and July 29, 2023, 10:00 a.m. to midnight.  No objections were heard. A motion was made and seconded to approve the license. Motion carried 5-0.

Unity Health & Fitness – An agreement is being drafted between the City and the Milbank Ball Diamond Association, to provide a framework for the use and management of the  Lake Farley baseball facility by MBDA, the City and third parties.  

A draft of Unity’s 24-7 access revised restrictions has been submitted to Attorney Reedstrom and the City’s insurance carrier for review.

Fire – A weather spotter class will be held on April 27th. A Volunteer Fire Assistance grant was awarded for PPE including SCBA voice amps and tech rescue gear.  

Airport – No report.

Finance – A supplemental budget will be forthcoming due to projects budgeted and not completed in 2022.  

A motion was made and seconded to approve the March treasurer's report. Motion carried 5-0.

A motion was made and seconded to approve the bills list, $627,756.73. Motion carried 5-0.

CLAIMS: 4/10/2023

Advanced Technologies Inc, shipping/display boards, $935.90; Amazon, supplies/parts,  $214.08; American Red Cross, lifeguard training, $126.00; American Water Works Association, membership fees, $365.00; Associated Supply Company, parts/chemicals, $8,959.27; AT&T, cell phone, $512.44; Auto Value Parts Store, parts/supplies, $144.98; AutoMaxx CDJR Inc., vehicle repairs, $125.60; Backflow Parts USA,

parts, $698.75; Baseball Savings, bb gloves, $217.73; Beacon Athletics LLC, back stop poles, $52,595.00; Beren's Market, supplies; $13.98; Berkner Excavating & Gravel, snow removal/water breaks, $8,419.64; BIB, background checks, $14.42; BSN Sports, soccer & baseball equipment, $417.00; Card Pointe, card fees, $692.97; Chappell Central Inc., install controller/Inet, $76,329.00; CHS, gas/oil, $7,144.26; City of Milbank, deposit to final bill, $37.57; Climate Systems, system repairs, $1,162.00; Cole Papers, building supplies, $468.70; Companion Life Insurance, final insurance, $16.46; Corporate Technology, service agreement/maintenance, $1,472.00; Dollar General, supplies, $15.98; Eastside Car Wash, truck wash usage, $68.56; FACe-Propay, transaction fees, $14.64; Food-N-Fuel, gas, $360.65; Fraasch, Wade, recertifications, $300.00; Galeton, supplies, $164.77; Google/YouTube, membership fees, $12.77; Grant County Auditor, county services, $1,000.00; Grant County Review, publications, $750.81; Grant Roberts Ambulance, training equipment, $28.94; Hach Co., testing supplies, $497.67; Hawkins Inc., chemicals, $170.00; Inland Truck Parts & Service, equipment repairs, $1,504.78; ITC, telephone/internet service, $1,451.45; J&J Earthworks Inc., snow removal, $15,435.00; Jefferson Lines, shipping-testing, $105.00; John Deere Financial, parts/repairs, $427.45; Keyes, Dan, travel expense, $20.01; Kibble Equipment, service/install loader, $573.21; Les Mills,  spin class virtual bundle, $299.00; Lewis Drug Stores, supplies, $18.98; Linde Gas & Equipment, air maint. system, $49.05; Marketing Holders, holder, $17.84; Medina, Angel, deposit refund, $62.43; Milbank Ford & Mercury, vehicle repairs, $81.01; Milbank Glass & More, Unity doors-pmnt, $10,912.42; Milbank Winwater Co., parts, $227.36; MnB Cleaning Services LLC, cleaning service, $4,800.00; Money Movers, NIHCA membership fees, $13.50; NAPA Auto Parts, parts/supplies, $1,927.12; Norm's Auto & Truck Repair, equipment repairs, $3,837.66; North Central International, parts, $49.83; NW Energy, natural gas, $6,977.34; On Deck Sports, artificial turf, $1,846.32; Otter Tail Power, electric, $26,632.54; Petty Cash, postage, $46.81; RDO Equipment, part, $130.00; Reedstrom, Mark, retainer fee, $1,000.00; Reimche Airspray LLC, FBO Contract, $1,500.00; Ricarie Software, software license, $105.00; Running's Supply, Inc., supplies/parts, $1,310.26; SD Department of Revenue, sales tax, $3,030.46; SD Health Lab, testing,    $86.00; Share Corp., supplies, $800.38; Sioux Valley Environmental, testing, $7,725.00; South Dakota 811, Feb, one calls, $5.25; Spotify, subscription, $10.64; Star Laundry & Cleaners, laundry service, $524.57; State Flag Account, flags, $197.85; Stoney Brook Ent. Inc., hoses, $1,119.17; Street Graphex Inc., staff shirts, $113.50; Sumner Diesel Inc., parts, $2.93; Sweeney Controls Co., IT programming, $3,759.20; Syn-Tech Systems, system hosting/maintenance, $3,538.00; The Valley Shopper, advertising expense, $276.38; Twin Valley Tire, service/tire repair, $196.82, Unzen Motors, Inc., vehicle repairs, $403.89; UPI, gas, $1,455.97; US Bank, bond payments, $352,951.51; US Postal Service, billing expense/permit, $440.00; USA Bluebook, parts/supplies, $703.45; Valley Office Products, supplies, $522.19; Valley Rental & Recycling, recycling agreement, $650.00; VPD Studio, supplies, $380.00; West Central Communications Inc., parts/supplies, $126.96; Whetstone Home Center, supplies/lumber, $118.36; Whetstone Sanitation, garbage service,  $85.00; 

Whetstone Valley Electric, electric, $1,182.83; WM Corporate Services, garbage service,  $1,129.10; Xerox Corporation, copier lease, $280.60; Zoom Video Communications Inc, subscription; $111.81. 

$627,756.73 

March salaries: Mayor/Council $1,600; Finance $19,550; Police $31,893 Fire $1,751; Street $18,013; Rubble Site $658; Recreation $24,694; Park $11,014; Water $7,639; Wastewater $15,269.

Housing & Development – No report.

Planning & Zoning – A motion was made and seconded to approve the second reading of Ordinance 846, changes to Chapter 16. Motion carried by roll call vote 5-0.

A motion was made and seconded to approve the first reading of Ordinance 847 – Rezoning of Block 2, Hunts Addition  from an A1, agricultural district to an R2, general residential district.      Motion carried by roll call vote 5-0.

A motion was made and seconded to approve Resolution 11-14-22-Revised.  Attorney Reedstrom explained there were minor changes required to be compliant with the land surveyors and the courthouse. 

RESOLUTION 11-14-22 Revised

RESOLUTION TO VACATE

PUBLIC PROPERTY

WHEREAS, the City Council, City of Milbank, Grant County, South Dakota, has authorized the City Administrator to give notice by publication pursuant to SDCL 9-45-08, of intent to vacate a public street right-of-way in the City of Milbank and appointed the Milbank Planning and Zoning Commission to conduct a public hearing and investigation. Notice of said public hearing was given in the Grant County Review on July 19, 2017, and July 26, 2017.

WHEREAS, the Planning and Zoning Commission did investigate and held a public hearing on August 7, 2017 hearing the testimony and evidence of the attending public. A motion was made and approved during the Planning and Zoning meeting to recommend the vacation of the public street right-of-way described as an unnamed and undeveloped right-of-way in Block 1, Highland Heights Addition, City of Milbank, Grant County, South Dakota.

THEREFORE, BE IT RESOLVED that the City Council of the City of Milbank does hereby grant the vacation of the above-described street right-of-way, see Exhibit A.

This right-of-way vacate is not complete until the described property is approved by both the City of Milbank Planning & Zoning Commission and the Milbank City Council and filed at the Grant County Register of Deeds office.

This Resolution is adopted this 14th  day of November 2022.

Aye: 5 Nay: 0 Absent:  Josh Karels Pat Raffety, Mayor

ATTEST: 

Cynthia Schumacher,

City Finance Officer

Published: 11-23-22

Effective: 12-13-22

March Permits: None.

GCDC & Chamber – GCDC executive board is working on term sheets and conditions for housing developers.  The chamber hired a new program and event coordinator, Karla Hernandez.

Personnel - No report.

Wastewater – A new controller was ordered for the clarifier.  Two new valves were ordered for chlorination.  

Police – All radios in the squad vehicles have been updated.  Programming along with updates to portables have been done to become compliant for upcoming September P-25 statewide radio update.  

A motion was made and seconded to approve hiring William Newstrand, part-time police officer, $22.40, 4/10/23.  

Executive Session -A motion was made and seconded to go into Executive Session pursuant to 1-25-2(1). Motion carried 5-0. Mayor Raffety called the council out of executive session.

A motion was made and seconded to approve Administrator Forman to advertise for a position in the water department, wastewater department and park department.  Motion carried 5-0.

Adjourn - Next Regular meeting is May 8, 2023, at 7:00 pm. A motion was made and seconded to adjourn. Motion carried 5-0.

/s/ Pat Raffety, Mayor

ATTEST

/s/ Cynthia Schumacher, 

Finance Officer

Published once at an approximate cost of $120.55 and can be viewed free of charge at www.sdpublicnotices.com.