Waverly/South Shore School Proceedings – July 6, 2023

July 6, 2023

24-0700

The Waverly/South Shore School Board met in regular session on July 6, 2023 at 6:05 p.m. with the following members present: J. Buchholz, A. Thompson, J. Lindner, P. Thyen, and M. Morgan-via Zoom.  Guests and others present:  J. Thyen, J. Dalton, J. Meyer, and M. Hemmingson-business manager.    

24-0701

Budget Hearing was held and ended at 6:30 p.m.

24-0702

Public Forum: None

24-0703

Motion by Lindner, second by Thompson to approve the agenda with no changes.  Motion passed 4-0.

24-0704

Conflicts disclosures: None

24-0705

Motion by Lindner, second by Thyen to approve the consent agenda: 

June meeting minutes

June financial reports-not final 

Monthly claims.  Motion passed 4-0.

Financial Report

General Fund: Beginning balance, $1,697,703.45; Revenue: Local, $78,731.11; County, $1,044.23; State, $127,217.25; Federal, $20,709.00; Exps, $1,359,389.26; Adj. $0.00; Ending balance, $583,510.78.

Capital Outlay: Beginning balance, $1,215,110.63; Revenue: Local, $978,151.33; County, $0.00; State, $0.00; Federal, $337,486.00; Exps, $6,308.99; Ending balance, $2,524,438.97.

Special Education: Beginning balance, $161,427.38; Revenue: Local, $47,254.42; County, $0.00; State, $0.00; Federal, $0.00; Exps, $76,127.71; Adj. $0.00; Ending balance, $132,554.09.

Food Service: Beginning balance, $2,534.57; Revenue: Local, $1,705.23; County, $0.00; State, $401.34; Federal, $14,771.16; Exps, $21,447.99; Adj. $0.00; Ending balance, $2,035.69.

Enterprise: Beginning balance, $1,826.52; Revenue: Local, $0.00; County, $0.00; State, $0.00; Federal, $0.00; Exps, $46.92; Ending balance, $1,779.60.

Trust and Agency: Beginning balance, $38,048.79; Revenue: Local, $4,199.98; County, $0.00; State, $0.00; Federal, $0.00; Exps, $7,058.60; Ending balance, $35,190.17.

Scholarships: Beginning balance, $5,266.31; Revenue: Local, $100.00; Exps, $0.00 Ending balance, $5,566.31.

General: Amazon-prime/ $129.00, ASBSD-dues / $971.52, Book Systems-subscrip/$795.00, S. Carpenter-RTI/$34.00, Century Business Products-copy machines/$56.65, Century Link-phones/$412.32, M. Comes-RTI/$34.00, Connecting Point-backup license/ $770.40, Crescent Electric-supp/$650.60, Dakota Truck Underwriters-work comp ins/$13,447.00, J. Dalton-trainings/$68.00, T. Dalton-RTI/$34.00, Elite Drain-pump septic/$400.00, Fischer Athletic-supp/$153.60, Grant Co review-publishing/$316.07, Hillyard-supp/ $916.64, Holiday Inn-RTI training/$1,071.60, Hudl-subscrip/$8,000.00, A. Hudson-RTI/$14.00, Hy-Vee-supp/ $41.27, K. Kellen-RTI/$34.00, C. Krakow-RTI/$34.00, Marsh & McLennan-liab ins/$52,782.00, MasterCard-supp/ $1,700.20, Menards-supp/$193.56, Runnings-supp/$354.97, B. Schlotterbeck-RTI/$14.00, SD Dept of Health-nursing serv/$984.00, SDSTE-dues/$30.00, Sherwin Williams-supp/$314.97, Sioux Rural Water-water/$739.40, South Shore Gazette-publishing/$136.53, S. Stethem-RTI/$14.00, Student Assurance-CAT Ins/$712.00, TIE-dues/ $1,250.00, Titan Machinery-bus/$249.95, USPS-stamps/$378.00, and Verizon-cell phones/$155.85.  Total $88,461.10.

Capital Outlay:  Century Business-copier lease/$519.01, Connecting Point-lightspeed/$5,832.50-networking/$3,000.00, Henning Brothers Leasing-dishwasher lease/$70.00, Riddell-FB reconditioning/$1,884.77, Riverside Tech-laptops/$99,490.00, SHI-Microsoft license/$2,088.34, and US Bank-C/O cert pmt/$169,376.25. Total-$282,260.87.

Special Education:  Total $0.00.

Food Services:  Hy-Vee-food/$26.27. Total-$26.27.

Enterprise:    Watertown Ford-oil change/$69.95.  Total $69.65.

Trust & Agency:  Airborn Athletics-FB supp/$3,369.00, Hy-Vee-supp/ $247.74, and Mastercard-supp/$476.88. Total $4,093.35.

Scholarship:  Total $0.00. 

Payroll: General: Elementary $0.00, Middle School $0.00, Secondary $0.00, Pre-K $0.00, Reap $0.00, Title $0.00, Professional Development $3,150.00, Board Salaries $0.00, Guidance $0.00, Mentor Teacher $0.00, Supt $6,890.63, Principal $5,963.13, Fiscal $4,593.75, Operations & Maintenance $0.00, Pupil Transportation $0.00, Male Activities $229.16, Female Activities $229.17, and Co-curricular $0.00.  Expensed Salaries $95,521.35.  General Fund Total $116,577.19.  Sped: $15,318.46.  Food Service: $3,173.76.  Enterprise: $0.00.  

24-0706

NESC report 

24-0707

NTHS report

24-0708

Buildings & Grounds – Thank you custodians for making the place look great for the All School Reunion!

Transportation

Discussion/Action Items

Old Business:

24-0709

Return to School Plan reviewed with no changes.  

24-0710

Review of the policy manual revisions as presented by ASBSD.

New Business: 

24-0711

Motion by Lindner, second by Thyen to open and accept the bid on fuel, received from Sioux Valley Coop.  Motion passed 4-0.  

24-0712

Motion by Thyen, second by Lindner to cast ballot for Adam Shaw as the SDHSAA division III rep.  Motion passed 4-0.      

24-0713

Motion by Lindner, second by Thyen to cast ballot for Krista Inman as the SDHSAA division I rep.  Motion passed 5-0.  

23-0614

Motion by Lindner, second by Thompson to enter into executive session at 8:38 p.m. for personnel matters pursuant to SDCL 1-25-2 (1) and student matters pursuant to SDCL 1-25-2 (2). Motion passed 5-0, M. Morgan was disconnected from the zoom meeting.

Declared out at 9:20 pm.  

24-0715

Motion by Thyen, second by Thompson to approve open enrollment applications 24-0715-01 through 24-0715-02.  Motion passed 4-0. 

24-0716

Motion by Lindner, second by Thompson to approve resignation from J. Lewno as yearbook advisor .  Motion passed 4-0.

24-0717

Motion by Lindner, second by Thyen to offer and accept signed contracts from D. Johnson as golf coach, W. Secrest as Asst. FB coach, and E. Meyer as teacher and to accept signed contracts from R. Johnson as JH FB coach and JH BBB coach and S. Jackson as A.M. bus route driver.  Motion passed 4-0.

Motion by Lindner, second by Thyen to release B. Richter from her signed teaching contract upon her request.  Motion passed 5-0.

24-0718

Administration Reports:  We would like to thank Jeff Buchholz for his many years of service to the Waverly, South Shore, and Waverly-South Shore schools!  

24-0719

Motion by Buchholz, second by Thyen to adjourn at 9:34 pm.  Motion passed 4-0. 

Next regular board meeting will be held Monday, August 14, 2023 at 6:15 P.M. in the school library.  Special board meeting for training will be held Monday, July 24, 2023 at 6:15 P.M.

/s/ Jeff Buchholz

Board President/Chairperson                                                                          

/s/ Misty Hemmingson

Business Manager

 

July 6, 2023

The Waverly/South Shore Board of Education met for the annual meeting July 6, 2023 at 9:40 p.m.  Board members present: J. Lindner, P. Thyen, J. Thyen, A. Thompson, and M. Morgan-via Zoom.

The following guests were present:  J. Dalton, J. Meyer, and M. Hemmingson-business manager.

24-0720

The Business Manager called the meeting to order at 9:40 pm.

24-0721

Due to only 2 circulating positions resulting in no election, 2 board members signed the oath of office: P. Thyen for a 3-year term and J. Thyen for a 2-year term.    

24-0722

Motion by Morgan, second by Linder to nominate P. Thyen as chairperson and for nominations to cease and cast a unanimous ballot.  Motion passed 5-0. 

Motion by Morgan, second by P. Thyen to nominate Lindner as vice chairperson and for nominations to cease and cast unanimous ballot.  Motion passed 5-0. 

Chairperson P. Thyen reconvened the meeting at 9:43 PM.

24-0723

No one present for the Public Forum.  

24-0724

Motion by Thompson, second by Lindner to approve agenda as presented.  Motion passed 5-0.  

24-0725

Let it be resolved, that the Waverly/South Shore School Board, after duly considering the preliminary budget to be its Annual Budget for the fiscal year July 1, 2023 through June 30, 2024.  The adopted Annual Budget totals are as follows: General Fund-$3,085,267.00, Capital Outlay - $1,327,953.00, Special Education-$438,202.00, Enterprise Fund-$11,265.00, and Food Service Fund-$199,813.00.  Tax Levy amounts to the County Auditor will be as follows: General Fund-$479,000-maximum amount, Opt Out-$200,000.00, Special Education Fund-$370,000.00 ($1.599 per thousand; maximum), Capital Outlay Fund-$710,000.00 ($2.65 per thousand.).  Motion by Lindner, second by Thompson.  All voting aye.  Motion passed 5-0. 

24-0726

CONFLICTS DISCLOSURE: None to disclose

Motion by Lindner, second by Thompson to approve yearly conflict disclosures from:  J Dalton, P. Thyen, and J. Meyer.  Motion passed 5-0. 

24-0727

Motion by Lindner, second by Thompson to approve the following designations as presented:

• Designate Roberts Rules of Order as Parliamentary Guidelines for Board of Education meetings 

• Designate Reliabank as Official Depository for district funds

• Designate Grant County Review as Official Newspaper for the district

• Designate Rodney Freeman as legal counsel for the district

• Designate Superintendent to institute the School Lunch Program 

• Designate Business Manager as Food Service Director  

• Designate Superintendent as Homeless liaison 

• Designate Superintendent as Federal Programs Director 

• Designate Superintendent as Administrator for Title I Program; designate Business Manager as official signature for Title I finances 

• Designate the Superintendent to close school in case of emergency and in case of inclement weather and to set a chain of command in superintendent’s absence 

• Designate principal as truancy officer for the district 

• Membership in the Associated School Boards of South Dakota 

• Adopt State rates as mileage and meals for the district 

• Set the business manager bond of $50,000 

• Superintendent and Business Manager as official purchasing agents for the district 

• Authorize Business Manager to invest surplus funds 

• Authorize Business Manager to transfer interest on funds to general fund

• Authorization of the existing accounts:  Business Manager, superintendent, Board Chairperson and Board Vice-Chairperson (in chairperson’s absence)

• School boards must meet the 2nd Monday of the month unless otherwise designated

Motion passed 5-0.

24-0728

P. Thyen named representative to NESC board of education and J Lindner as alternate.   

24-0729

A Thompson named representative to NTHS board of education and J Thyen as alternate.    

24-0730

Motion by Thompson, second by Lindner to establish Board of Education salaries at $60.00 per meeting plus family pass to activities.  Motion passed 5-0.

24-0731

Motion by Lindner, second by Morgan to set substitute teacher pay at $135 per day for certified teacher classroom and $105 per day for non-certified and all hourly staff.  Motion passed 5-0.

24-0732

Motion by Thompson, second by J. Thyen to set substitute bus driver pay at $45.00 per route.  Motion carried 5-0.

24-0733

Motion by Thompson, second by Morgan to authorize business manager to designate funds from the Class of 2023-$500 to the Coyote Endowment Scholarship with the remainder undecided at this time.  Motion passed 5-0. 

24-0734

Committees assigned:  PERSONNEL-Lindner and P. Thyen

24-0735

Motion by Morgan, second by Lindner to set prices for admission to games and activities at $5.00 adult and $3.00 student, season-$50.00 adult and $30.00 student, and family (2 parents and K-12 students)-$125.00.  Senior passes to remain free at the age of 60+.  Motion passed 5-0.

24-0736

Motion by Thompson, second by Morgan to adjourn at 10:25 PM.

Next regular meeting will be held Monday, August 14th at 6:15 P.M. in the school library.

/s/ Jeff Buchholz

Board President/Chairperson                                                                          

/s/ Misty Hemmingson

Business Manager

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