Milbank School District Board Proceedings – July 10, 2023
Milbank School District Board Proceedings
July 10, 2023
President Schwandt called the meeting of the Board of Education to order at 6:00 p.m. in the Board Room of the high school building. The Pledge of Allegiance was said. The purpose of the meeting was the annual budget hearing. Members present were Schwandt, Seffrood, Thue, Christensen and Stengel. Business Manager Nancy Meyer and Superintendent Justin Downes were also in attendance. Guests present were Emelia Enquist, Kathy Ward, Brody Gilbertson, Jeremy Steffensen, Marie Ivers and Dan Snaza.
Motion by Thue and seconded by Christensen to approve the agenda as presented. Motion carried. 5-0
Business Manager Nancy Meyer presented information and comparisons relating to the 2022-23 budget and the 2023-24 budget. Topics covered were:
• General Fund Summary 2022-2023
• Enrollment Comparison/History
• Valuation History/Mill Levy Comparison
• State Aid Historical
• 2022-2023 Revenue & Expenditures
1. General Fund Summary
2. Capital Outlay Fund Summary
3. Special Education Fund Summary
4. Lunch Fund Summary
At the conclusion of the presentation, the Board asked questions, provided comments and discussed the final outcome of the last year’s budget, as well as the proposed figures for the 2023-24 budget.
Motion by Stengel and seconded by Christensen to adjourn at 6:21 p.m. Motion carried. 5-0
The next regular meeting will be on Monday, August 14, 2023 at 6:00 p.m.
/s/ Richard Schwandt, Chairman
/s/ Nancy M. Meyer,
Business Manager
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July 10, 2023
President Schwandt called the meeting to order at 6:23 p.m. in the Board Room of the high school building. Members present were Thue, Christensen, Seffrood, Schwandt and Stengel. Superintendent Justin Downes and Business Manager Nancy Meyer were also in attendance. Guests present were Emelia Enquist, Kathy Ward, Brody Gilbertson, Jeremy Steffensen, Marie Ivers and Dan Snaza.
Motion by Seffrood and seconded by Thue to approve the agenda as presented. Motion carried. 5-0
Mr. Lester Bloem addressed the Board during the Community Input Session discussing that students would benefit from at least one semester of calculus and requesting the Board to consider offering the class.
Motion by Christensen and seconded by Stengel to approve the consent agenda. Motion carried.5-0
Items included were:
• Approve minutes of June School Board Meeting.
• Approval of Bills from the 2022-2023 School Year.
Bills Presented for Payment: June 30, 2023: Brenda Anderson, Professional Services, $976.70; Big Stone Therapies, Therapy Services, $1,750.75; BMO Harris Card, Supplies/Travel, $1,061.25; Juan Calderon, Refund, $140.00; Cash-Wa Dist, Food, $3,572.59; Children’s Home Society, Tuition, $2,835.58; Co-op Architecture, Professional Services, $6,482.00; Katie Gilmore, Staff Travel, $386.30; Hasslen Construction, Building Project, $512,234.11; Imprest Fund, Supplies, $25.00; Imprest Fund, Travel, $1,315.30; Imprest Fund, Professional Services, $910.81; Jorgensen Land/Trust, Staff Travel, $500.00; Jostens, Supplies, $275.10; Mark Keeton, OST Golf, $515.00; Langford Public School, Registration, $621.00; McKesson Medical-Surgical, Supplies, $108.09; Northwestern Area School District, Registration, $507.00; Push Pedal Pull, Equipment, $3,697.50; Max Schuelke, Per Diem, $80.00; SDHSAA, Supplies, $121.00; Steve’s Landscaping, Grounds Upkeep, $1,201.75; Time Management Systems, Software, $87.00; TSA Consulting, Professional Services, $50.00; Kathy Tyler, Staff Travel, $1,489.55; Valley Office Supplies, Supplies, $85.19; Webster School District, Track Entry, $100.00; Wohlenberg Ritzman & Co, Professional Services, $12,150.00.
• Accept Business Manager’s Financial Report.
Business Manager’s Monthly Report: General Fund: Balance 6-1-23, $1,827,347.20. Revenues: Taxes, $334,687.31; Interest, $494.23; Admissions, $137.30; Property Rental, $3,216.00; Medicaid Admin, $3,390.43; Misc Income, $238,834.87; County Apportionment, $157.29; State Aid, $270,024.00; Federal Sources, $29,258.00. Expenditures: Salaries-Instructional, $318,092.58; Salaries-Support Services, $118,895.09; Salaries-Co-curricular, $22,188.26; Benefits-Instructional, $89,825.69; Benefits-Support Services, $40,300.79; Benefits-Co-curricular, $4,182.16; Purchased Services, $130,409.74; Supplies, $38,927.51; Other, $66.00. Journal Entries, $18,245.28. Balance 6-30-23, $1,962,904.09.
Capital Outlay Fund: Balance 6-1-23, $2,619,202.49. Revenues: Taxes, $219,542.39; Interest, $708.40; Misc Income, $334,855.47. Expenditures: Purchased Services, $22,789.88; Supplies, $7,094.50; Other, $825.00. Balance 6-30-23, $3,143,599.37.
Special Education Fund: Balance 6-1-23, $231,661.46. Revenues: Taxes, $195,908.87. Interest, $62.66; Medicaid Admin, $612.00; Medicaid Direct Services, $3,819.51; Misc Income, $39,353.00; Federal Sources, $22,678.00. Expenditures: Salaries-Instructional, $74,624.29; Salaries-Support Services, $21,405.74; Benefits-Instructional, $31,548.66; Benefits-Support Services, $7,199.71; Purchased Services, $41,028.73; Supplies, $226.98. Balance 6-30-23, $318,061.39.
Bond Redemption Fund: Balance 6-1-23, $1,090,233.62. Revenues: Taxes, $131,553.86; Interest, $294.87. Balance 6-30-23, $1,222,082.35.
Capital Projects Fund: Balance 6-1-23, $1,871,023.18. Revenues: Interest, $7,525.64. Expenditures: Capital Acquisitions, $521,823.31. Balance 6-30-23, $1,356,725.51.
Lunch Fund: Balance 6-1-23, $230,020.38. Revenues: Student Meals, $3,074.96. Other State Revenue, $1,833.76; Federal Sources, $27,718.92. Expenditures: Salaries-Support Services, $15,908.83; Benefits-Support Services, $7,596.12; Purchased Services, $1,702.60; Supplies, $21,419.06. Journal Entries, ($16,045.28). Balance 6-30-23, $199,976.13.
Enterprise Fund: Balance 6-1-23, $56,005.52. Revenues: Tuition, $150.00; OST Fees, $21,233.19. Expenditures: Salaries-OST, $25,145.34; Benefits-OST, $6,376.26; Purchased Services, $377.48; Supplies, $2,151.34. Balance 6-30-23, $43,338.29.
Trust & Agency Fund: Balance 6-1-23, $543,816.89. Revenues, $67,878.01. Expenditures, $149,266.40. Balance 6-30-23, $462,428.50,
• Approve Transfer of $500,000 from Capital Outlay to General Fund
• Transfer interest from Capital Outlay, Special Education, and Bond Fund to General Fund as per policy.
Motion by Stengel and seconded by Thue to approve the following General Fund Contingency Transfers:
10 1250 230 000
Culturally Different Benefits
$9,600.00
10 2129 230 000
Other Guidance Services Benefits $400.00
10 2211 319 009
Improvement of Instruction –
Perkins Travel
$ 1,760.00
10 2541 114 000
Service Area – Salary and Benefits
$6,550.00
10 2562 461 131
Food Preparation – FFV Grant
$11,500.00
Total $29,810.00
Motion carried. 5-0
Motion by Thue and seconded by Seffrood to approve to adopt the following resolution:
Insert Chart
Motion carried. 5-0
Motion by Thue and seconded by Seffrood to adjourn at 6:25 p.m. Motion carried. 5-0
The Reorganizational Meeting was called to order by Superintendent Downes.
Motion by Schwandt and seconded by Thue to approve the agenda with the addition of Action Items S. Vote for a Division I Representative for the SDHSAA Board of Directors and T. Vote for a Division III Representative – Secondary Principal. Motion carried. 5-0
Jeremy Steffensen took the oath of office for a three-year term.
Election of officers was held according to Board policy. Richard Schwandt was elected Board Chairman and Amy Thue as Board Vice-Chairman.
Discussion items: Conflict of Interest Disclosure, COVID, Board Policy Review.
Motion by Christensen and seconded by Seffrood to approve the consent agenda. Motion carried 5-0
Items included were:
• Establish second Monday of each month at 6:00 p.m. as date and time for regular board meetings.
• Approve Bills for 2023-24 presented for payment.
July 2023 Bills: Accident Fund, Insurance, $21,764.00; Amazon Capital Services, Supplies, $1,954.48; Associated School Boards of SD, Dues, $1,844.39; BMO Harris, Supplies/Travel, $4,626.83; Century Business Products, Copier Payment, $1,851.39; Chase Cards, Supplies/Travel, $444.38; Children’s Care Hospital & School, Tuition, $6,500.00; Sandy Christensen, Registration, $80.00; City of Milbank, Practice Field, $13,253.47; City of Milbank, Resource Officer, $17,500.00; City of Milbank, Water/Sewer, $1,795.06; Combined Building Specialties, Repairs, $358.00; Justin Downes, Reimb, $149.74; Droplet Solutions, Annual License, $10,000.00; Elite Metal Tools, Equipment, $2,910.00; EMC Insurance, Liability Insurance, $96,034.00; Farm & Home Publishers, Supplies, $67.25; Festival of Bands, Registration, $175.00; First Bank & Trust, Loan Payment, $54,321.88; Food-N-Fuel, Fuel, $1,402.84; Global Industrial, Equipment, $367.39; Brittney Granquist, Background Check, $43.25; Grant County Review, Publications, $221.06; Travis Graves, Professional Services, $3,480.00; Health Equity, HSA Fees, $74.00; Hillyard, Supplies, $124.92; Infinite Campus, License Renewal, $5,047.15; ITC, Phone Service, $264.11; Kelly’s Kutters, Mowing, $550.00; Mary Kinder, Reimb, $182.20; Jerry Lewno, Rent, $5,500.00; Lincoln Electric Cutting Systems, CNC Machine, $32,166.50; Linde Gas & Equipment, Welding Supplies, $2,785.79; MAAC, Asbestos Abatement, $20,550.00; Milbank Ford, Brake Installation, $441.44; Nasco Healthcare, Health Careers Simulator, $43,464.95; NCS Pearson, Supplies, $22.50; Nelson Electric, Repairs, $440.06; O’Reilly, Supplies, $7.44; Office Advantage, Printer Maintenance, $26.46; Otter Tail Power, Lights/Power, $22,001.28; Parent, Mileage, $571.20; Jennifer Paulsen, Books, $200.00; Plunkett’s Pest Control, Grounds Upkeep, $107.64; Ramkota Hotel of Pierre, Conference Lodging, $2,069.96; Really Great Reading, Books/Workbooks, $6,849.00; Riddell/All American Sports, Helmets/Pads, $9,294.73; Riverside Technologies, Laptops, $5,690.00; Rogers Athletic, Weight Room, $26,080.25; SASD, Dues, $4,228.00; Savvas Learning, Math Curriculum, $7,858.40; SD Dept of Human Services, Residential Services, $7,748.72; SD Lining Solutions, Repairs, $1,377.55; SDRS Special Pay Plan, Retirees Accounts, $8,305.00; SDSTE, Membership, $30.00; Jhoselim Serrano, Translating, $45.00; Connor Snaza, Background Check, $43.25; Software Unlimited, License Renewal, $6,150.00; David Spors, Supplies, $21.24; Star Laundry & Dry Cleaners, Cleaning Service, $610.39; Sterling Computers, Chromebook Cases, $1,142.40; Tommy D Creative, Design Bus Wrap, $295.00; Tri State Water, Cooler, $44.80; Twin Valley Tire, Repairs, $47.85; Unzen Motors, Vehicle, $58,145.00; US Bank, Loan Payments, $1,185,752.50 Verizon Wireless, Cell Phone, $102.48.
• Approve the bonds of the Business Manager.
• Designate the Business Manager to invest and reinvest School District Funds within statutory limits as deemed necessary.
• Designate First Bank & Trust, First Interstate Bank, Wells Fargo Bank, and South Dakota FIT as official school District depositories for FY23 and authorize continuation of existing funds and accounts and, if necessary, establish new accounts.
• Designate Grant County Review as the official District newspaper for 2023-24 school year.
• Authorize renewal of membership in ASBSD for 2023-24 school year at a cost of $1,844.39.
• Authorize renewal of membership in SD United Schools Association for 2023-24 at a cost of $450.
• Authorize continuation of existing District funds and accounts and appoint the Business Manager as custodian of all School District funds and as administrator of Custodial funds.
• Appoint the Superintendent as Authorized Representative for Federal Programs and other forms/documents on behalf of the School District.
• Approve participation in the School Lunch/Breakfast program and appoint the Business Manager as the Authorized Representative for 2023-24.
• Authorize the Superintendent to close the school in the event of inclement weather or an emergency.
• Designate Rodney Freeman, Jackson Schwandt, and KBS as the School Attorneys.
• Approve Special Education Comprehensive Plan
Motion by Thue and seconded by Seffrood to set Board Member compensation at $70 per meeting with $75 per meeting for the Board President. Motion carried. 5-0
Motion by Thue and seconded by Christensen to set the following rates and fees for the 2023-24 school year: mileage, $.51/mile; meals in state, $6/$14/$20; meals out of state, $10/$18/$28; school lunches, Grades K-5 $3.35; 6-12 $3.60 adults, $4.85; breakfast, K-12, $2.35/ adults, $2.80; milk $.50; admissions for all events, students, $3/adults, $5; activity tickets, Grades 1-8, $20/ Grades 9-12, $25/ adult 10-punch, $40; no adult activity pass this year, Senior Pass (age 65 and older) $ 25; double header events, students, $4/ adults, $6; Elementary yearbook $20, Middle School yearbook $20, High School yearbook $45. Motion carried. 5-0
Motion by Thue and seconded by Seffrood to appoint Richard Schwandt as the ASBSD legislative contact person. Motion carried. 5-0
Motion by Christensen and seconded by Steffensen to set substitute pay rates at $110 for non-certified and $120 for certified, hourly substitute rate at $14.50/hour and substitute nurse rate at $20.00/hour. Motion carried. 5-0
Motion by Seffrood and seconded by Thue to approve open enrollment application for seven new students. Motion carried. 5-0
Motion by Christensen and seconded by Steffensen to approve out-of-state travel to the Twin Cities for FFA. Motion carried. 5-0
Motion by Thue and seconded by Christensen to accept the resignation of Dolly Madsen as Paraprofessional. Motion carried. 5-0
Motion by Seffrood and seconded by Steffensen to approve the hiring of Karleen Murtha as 4/7 Teacher at $28,557 and Para-professional at $16.60 per hour. Motion carried. 5-0
Motion by Thue and seconded by Christensen to approve the hiring of Carter Bowsher as a Paraprofessional at an hourly rate of $15.50. Motion carried. 5-0
Motion by Steffensen and seconded by Christensen to approve the hiring of Sandy Christensen as a Paraprofessional at an hourly rate of $15.50. Motion carried. 5-0
Motion by Seffrood and seconded by Thue to approve the hiring of Mari Athey as an Elementary Teacher at $50,925. Motion carried. 5-0
Motion by Christensen and seconded by Steffensen to approve Brian Sandvig as a Volunteer Football Coach. Motion carried. 5-0
Motion by Steffensen and seconded by Seffrood to approve Carter Bowsher as a Volunteer Football Coach. Motion carried. 5-0
Motion by Thue and seconded by Christensen to approve Conner Snaza as a Volunteer Junior High Football Coach. Motion carried. 5-0
Motion by Christensen and seconded by Steffensen to accept the resignation of Dayta Rodriguez as a Paraprofessional. Motion carried. 5-0
Motion by Seffrood and seconded by Thue to approve changes to the MS and HS handbooks. Motion carried. 5-0
Motion by Steffensen and seconded by Christensen to approve the transfer of six squat racks, five benches, six barbells, and eighteen rubber mats to the City of Milbank for use at Unity Health. Motion carried. 5-0
Motion by Christensen and seconded by Steffensen to vote for Ryan Rollinger as Division I Representative for the SDHSAA Board of Directors. Motion carried. 5-0
Motion by Thue and seconded by Seffrood to vote for Adam Shaw as Division III Representative – Secondary Principal to the SDHSAA Board of Directors. Motion carried. 5-0
Reports were received by High School Principal, Dan Snaza and Special Services Director, Marie Ivers.
Superintendent Downes reported on the following:
1. ASBSD Joint Convention August 3 and 4 at the Sioux Falls Convention Center.
2. Progress of Summer Projects.
3. P-Card Rebate $1,511.
4. Accident Fund dividend $221.42
Motion by Seffrood and seconded by Christensen to enter executive session at 7:11 p.m. to discuss personnel matters pursuant to SDCL 1-25.2.1. Motion carried. 5-0
Chairman Schwandt declared executive session over at 8:21 p.m. and regular session resumed. Motion carried. 5-0
Motion by Thue and seconded by Christensen to adjourn at 8:22 p.m. Motion carried. 5-0
The next School Board meeting will be held Monday, August 14, 2023 at 6:00 p.m in the board room of the high school building.
/s/ Richard Schwandt, Chairman
/s/ Nancy M. Meyer,
Business Manager
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Staff Wages for 2023-2024: G. Adelman, $22.70/hr; B. Allmendinger, $68,465; A. Anderson, $60,399; E. Anderson, $49,975; M. Athey, $50,925; T. Balling, $1,513; A. Barragan, $15.85/hr; N. Berg, $7,100; W. Boerger, $17.10/hr; S. Bogenreif, $25.10/hr; W. Bohn, $15.85; C. Bowsher, $15.50; E. Bowsher $15.75; L. Buescher, $18.30/hr; G. Cantine, $68,258; S. Conay Morales, $16.50; K. Christians, $49,500, OST-$15.15/hr; S. Christensen, $15.50/$4,602; J. Cleveland, $52,900; S. Colombe, $64,350; R. Conrad, $60,345; M. Cordell, $11.25; B. Cordingley, $56,825; M. Cordingley, OST-$12.15/hr; L. Dallman, $52,675; C. Davis, $19.35/hr; M. Davis, $58,365; F. DeJong, $15.50; L. Diede, $82,206; B. Downes, $49,500; J. Downes, $135,150; N. Evje, $56,825; B. Femling, OST-$11.20; J. Fischer, $8,113/$32.10/hr; L. Forrette, $17.20/hr; B. Fredrichsen, $53,775; M. Gall, $57,708; T. Gauer, $70,791; B. Gilbertson, $54,889; K. Gilmore, $61,380; C. Graf, $58,365; D. Graf, $88,410; J. Graf, $62,505; L. Garay Flores, $15.75; P. Greiner, $23.80/hr/$990; J. Hallquist, $17.05; A. Hamm, $49,000; Je. Hanson, $16.90/hr; L. Hardy, OST-$17.35/hr; A. Hausmann, $50,450; J. Hendricks, $62,534; H. Hilbrands $10,370; L. Hill, $31.00; N. Hoeke, $74,672; T. Howard, $4,071; E. Huizenga, $16.70/hr; M. Ivers, $95,625; B. Johanson, $22.40/ hr; Be. Johnson, $67,294; Ka. Johnson, $16.10/hr; Ko. Johnson, $15.75; Mak. Johnson, $49,000; Mar. Johnson, $53,000; S. Johnson, $53,825; E. Julius, $52,750; K. Junso, $52,900; J. Karels, $61,718; S. Karels, $75,895; E. Kasuske, OST-$11.65; M. Keeton, $79,976; R. Kellen, $52,780; M. Kinder, $25.25/hr; B. Kloster, $16.10/ hr; K. Knoll, $53,300; B. Korstjens, OST-$11.40; J. Korstjens, $59,935; K. Kort, $68,225; N. Korth, $16.30/hr; E. Kretzschmar, $15.85/hr; A. Lester, $54,980; T. Lester, $4,033; P. Liebe, $24.05/hr; K. Loeschke, $19.30/hr; R. Louisiana, $18.45; J. Madsen, $15.75; L. Marvel, $15.75; N. Meyer, $91,225; T. Mielitz, $61,210; J. Morton, $17.10/hr; S. Morton, $17.50/hr; H. Muellenbach, $15.75, OST-$15.75; S. Mueller, $17.45/hr; K. Murtha, $28,557, $15.50 hr; C. Nolz, $61,265; J. Nolz, $69,080; C. Novy, $16.90/hr; W. Parry, $51,960; R. Patnoe, $68,700; B. Pauli, $63,263; L. Pedraza, $17.55/hr; K. Peery, $18.30/hr/$1,879; J. Peters, $4,071; K. Pillatzki, $64,844; A. Plummer, $54,626; B. Pohlen, $49,500; H. Pulscher, $3,047; K. Pulscher, $53,400; N. Quade, $57,156; S. Rausch, $62,065; E. Reede, OST-$11.40; T. Reimche, $16.75/hr; C. Reiter, $63,340; J. Reyelts, $16.95/hr; H. Rick, $50,450; T. Rieger, $24.75/hr; S. Riveland, $15.90/hr; E. Salazar, $15.75; E. Sandvig, OST-$11.20; J. Schmeichel, $69,446; K. Schmeichel, $54,250; M. Schmitt, $49,500; A. Schubert, $52,290; R. Schuelke, $60,042; J. Schulte, $61,058; M. Schuneman, $15.85/hr; B. Schwandt, $62,885; M. Schwandt, $53,775; E. Schwenn, $49,000; M. Schwenn, $66,679; M. Scott, OST-$11.65; N. Scott, $53,775; R. Scoular, $85,000; K. Seehafer, $18.45/hr; P. Seehafer, $28.05/hr; J. Serrano, $15.85; R. Shelstad, $61,625; A. Siderewicz, $15.85/hr; J. Skovbo, $16.10/hr; D. Snaza, $112,625; D. Spors, $17.60/hr; S. Stemsrud, $63,794; N. Stengel, $52,825; C. Stokesbary, $16.35/hr; K. Street, $63,750; L. Stricherz, $16.95/hr; R. Sullivan, $52,350; E. Thompson, $55,955; M. Thompson, $58,548; M. Thyne, $17.70/hr; M. Tietjen, $50,925; L. Tol, $17.45/hr, OST-$16.15/hr; J. Tostenson, $62,978; K. Tostenson, $59,735; C. Townsend, $64,758; E. Townsend, $79,360; A.Trapp, $67,822; Je. Trapp, $57,973; J. Trevett, $1,879; K. Tyler, $5,923; D. Underwood, $30.35/hr; S. Vander Grift, $60,535; S. VanMeter, $60,780; K. Vaudry, $16.15; S. Veen, $16.00; H. Voeltz, $50,925; E. Wagner, $69,080; H. Wellnitz, $71,656; K. Whitesitt, $18.00/hr; W. Winter, $3,995; M. Winthers, $15.85/hr; J. Wollschlager, $67,272; Ka. Wollschlager, $49,000/OST-$15.15/hr; Ke. Wollschlager, $5,923; C. Ydstie, $16.65/hr.
/s/ Richard Schwandt, Chairman
/s/ Nancy M. Meyer,
Business Manager
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