Big Stone City School Proceedings

The Big Stone City School District’s Board of Education met in a regular session on October 16, 2023 at 6:00 p.m. with the following members present or absent:

Officers and others present:

Christopher Folk, CEO/Business Manager and Janelle Huber, Principal

Meeting called to order by school board president Hillary Henrich at 6:03 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Hillary Henrich, Amy VanLith and Sue Westermeyer present. Quorum established.

The Pledge of Allegiance was recited. 

Motion by Christensen, seconded by Westermeyer, to approve the proposed agenda. Five votes yes. Motion carried.

Community Input Session: The community spaghetti feed held at the community center and the donkey basketball event held the school gymnasium was a success! Thank you to all our volunteers, donors, participants and surrounding community members for your support in making it a success! 

Communication Items

• School Board Communication: none

• Principal Report: 2022-2023 State Report Card

• Learning Center Director Report – chat from director on general operations of the daycare scheduled for November school board meeting and quarterly financial reporting scheduled for the December school board meeting.

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report and Manual Journal Entry Board Report. Other items discussed: Accreditation Review on Oct 19, SPED Accountability Review on Nov 7, two-year audit scheduled for the week of Nov 13, 2023FY Teacher Compensation Notification from the DOE – BSCS met the requirements for teacher compensation accountability for the 2023FY, and verification of the 2023FY Annual Financial Report to the DOE. 

Financial Report

General Fund: September 1, 2023, beginning balance, $32,122.53; total receipts, $10,534.95; total disbursements, ($138,576.67); September 30, 2023, ending balance, $90,919.19.

C­apital Outlay Fund: September 1, 2023, beginning balance, $135,328.28; total receipts, $870.30; total disbursements, ($50.00); September 30, 2023, ending balance, $136,198.58.

Special Education Fund: September 1, 2023, beginning balance, $142,628.41; total receipts, $877.82; total disbursements, ($17,049.53); September 30, 2023, ending balance, $126,456.70.

Food Service Fund: September 1, 2023, beginning balance, $1,053.67; total receipts, $3,957.00; total disbursements, ($8,414.84); September 30, 2023, ending balance, $3,404.17.

Preschool/Out-Side School Time (OST)/LLLC Fund: September 1, 2023, beginning balance, $163,249.48; total receipts, $7,773.20; total disbursements, ($20,340.98); September 30, 2023, ending balance, $150,681.70.

Certificate of Deposit – $234,115.62

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,298.59

Student Council (Fund 72) – $1,653.51.

The following bills were approved:

GENERAL FUND:  - ADVANCE PAYMENT FUND, (SCHOOL CHECKING FUND), 2,532.83; ASB PROTECTIVE TRUST, (PROP/LIAB INS), 1,095.00; BMO MASTERCARD, (PCARD), 4,323.24; BONANZA EDUCATION CENTER, (FIELD TRIPS), 513.00; BRANDENBURGER, LISA, (REIMBURSEMENT), 15.00; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 423.34; CHURCHILL, MANOLIS, FREEMAN, KLUDT, & BURNS LLP, (DUES & SERVICES), 160.00; CITY OF BIG STONE CITY, (UTILITIES), 1,231.29; CRONEN, JENNIFER , (REIMBURSEMENT), 143.82; FOLK, CHRISTOPHER ,(REIMBURSEMENT), 357.20; FOOD SERVICE FUND,  (SCHOOL FOOD SERVICE FUND), 270.88; GRANT COUNTY REVIEW, (ADVERTISING), 114.59; HUBER, JANELLE, (REIMBURSEMENT), 107.72; MIDWEST FIRE & SAFETY, (FIRE & SAFETY), 657.05; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 45.00; ORTONVILLE INDEPENDENT AND NORTHERN STAR, (ADVERTISING), 248.00; ORTONVILLE PUBLIC SCHOOLS, (TUITION, TRANSPORTATION,  GENERAL), 81.10; SCHOOL ADMINISTRATORS OF SOUTH DAKOTA, (MEMBERSHIP & DUES), 468.00; US FOODS, (FOOD PURCHASES, CUSTODIAL), 601.17.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 2,017.34.

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 582.40; BMO MASTERCARD, (PCARD), 3,946.03; TOSTENSON, KRISTIN, (EARLY CHILDHOOD SPED SERVICES), 250.00.

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 709.91; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 814.05; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 260.52; SOUTH DAKOTA DEPT OF EDUCATION, (COMMODITIES), 420.50; US FOODS, (FOOD PURCHASES, CUSTODIAL), 2,210.03.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 110.09; BUNTJE, TYAWNA, (REIMBURSEMENT), 20.00; CHRZANOWSKI, SARAH, (REIMBURSEMENT), 90.00; CITY OF BIG STONE CITY, (UTILITIES), 230.96; NORTHWESTERN ENERGY,(UTILITIES - NATGAS), 10.00; US FOODS, (FOOD PURCHASES, CUSTODIAL), 273.37.

Action Items

Motion by Chrzanowski, seconded by VanLith, to approve the Consent Agenda. Five votes yes. Motion carried.

• Approval of minutes from previous school board meeting(s); September 18, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the South Dakota Open Enrollment Applications for #085, #086, #087, #088

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• Two year reorganization - ongoing

• Next school board meeting(s): November 20, 2023 (regular meeting) at 6:00 p.m. in the board room/CEO office.

Motion by Christensen, seconded by VanLith, to adjourn the meeting at 6:39 PM. Five votes yes. Motion carried.

/s/ President

/s/ Business Manager

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