Milbank City Council Proceedings – January 9, 2024
Milbank City Council Proceedings
January 9, 2024
Call to Order - The City Council met in regular session on January 9, 2024, at 7:15 p.m. in the Visitor Center, 1001 East Fourth Avenue, Mayor Raffety presiding.
Roll Call - Mayor Raffety. Councilmembers: Roger Briggs, Mike Hanson, John Weyh, Mindy Rogers and Josh Karels. Absent Craig Weinberg. Staff Present: Mark Reedstrom, Steve Pendergrass, Cynthia Schumacher, Carl Bostrom, Corey Hooth, Cody Pohlen, Dan Keyes, Darin Thiele, Jesse Morton, Ron Krause and Don Settje.
Public Present: Nathan Watson, Holli Seehafer, Krista Atyeo-Gortmaker, Josh Wendland and Russ Jury.
Recognition – Mayor Raffety thanked employees for their years of service. Darin Thiele received recognition for 27 years of service, Jeff Loutsch for four years, and Cody Pohlen for three years. The mayor also expressed gratitude to all officers on National Law Enforcement Day, today January 9, 2024.
Public Comments – No one present addressed the council.
Consent Agenda – A motion was made and seconded to approve the amended consent agenda. Motion carried 5-0.
1. Approve minutes from the December 11 & 29, 2023 meetings.
2. Approve the January claims list.
Claims:
Advanced Technologies Inc., supplies, 246.85; Al's Body Shop, supplies, vehicle repairs, 320.00; Alternative HR, LLC, HR support, 542.50; Amazon, hockey equip, file cab, parts, 832.44; Associated Supply Co., pool parts, supplies, 12,812.19; AT&T Mobile, cell phone, 713.17; Auto Value Parts Store, parts, supplies, 168.84; Banner Associates Inc., engineering, 19,170.00; BIB, background reviews, 28.84; Bituminous Paving Inc., asphalt paving, 935.25; Black Strap Inc., road salt, 10,308.80; Brewster Building Center, fence panels, 3,496.55; Butler Machinery Co., parts, 238.58; Card Pointe, card fees, 414.66; CentralSquare Technologies, LLC, annual subscription fee, 3,001.11; CHS, gas, 2,788.00; Climate Systems, system repairs, 1,796.75; Cole Papers Inc., supplies, 69.73; Colliers Securities LLC, continuing disclosure filings, 300.00; Corporate Technologies Inc., IT managed services, 1,990.00; Creative Product Sourcing, Inc., DARE shirts, 940.09; DBT Transportation Services, LLC, AWOS data/service agreement, 6,208.00; Dezurik Inc., parts, 829.86; Energy Laboratories, Inc.,
testing, 135.00; Expedia, travel expense, 662.59 FACe - Propay, transaction fees, 46.91; First District Association of Local Governments, annual dues, GIS website agreement, 14,972.75; Flexible Pipe Tools & Equipment, parts, 1,550.95; Food-N-Fuel, gas, 282.41; Galeton, supplies, 319.24; Google, YouTube, 14.86; Grant County Auditor, payment-CAT motor grader, 35,000.00; Grant County Auditor, county services, 1,000.00; Grant County Historical Society, building displays, 3,000.00; Grant County Review, publications, 963.07; Hawkins, Inc., chemicals, 1,312.65; Heiman Fire Equipment, cleardone, 51.87; Helms Engineering, engineering, 20,610.37; Homan Metal Fab. LLC, rebuild snowplows, 18,750.00; I & S Group Inc., infrastructure planning, 3,500.00; Insurance Benefits, Inc., airport liability insurance, 2,048.00; Ipower, web hosting, 690.89; ITC, phone, internet, 1,688.59; Jacks Body Shop, vehicle repairs, 70.00; Jefferson Lines, shipping-testing, 165.00; John Deere Financial, repairs, parts, 269.04; Lewis Drug Stores, supplies, 61.45; Linde Gas & Equipment Inc., air system, 51.70; Milbank Glass LLC, windshield, 1,507.00; Milbank Winwater Co., parts, 641.16; MnB Cleaning Services LLC, cleaning service, 265.00; NAPA Auto Parts, parts, supplies, 1,759.61; Netbrands Media Corp, key chains, 115.00; Norm's Auto & Truck Repair, valve kit, 72.90; Northern Balance & Scale, calibrate/service scale, 201.00; NW Energy, natural gas, 2,332.45; O’Reilly Store, parts, 652.57; Otter Tail Power Co., electric, 18,726.40; Peak Software, annual software fee, 4,350.45; Pohlen, Cody, travel expense, 203.90; Ricarie Software, HR software, 105.00; Rausch Bros. Monument, stone repair, 96.00; Reedstrom, Mark, retainer fee, 1,000.00; Reimche Airspray LLC, FBO Contract, 1,500.00; Rockbot, media subscription, 31.86; Rocky Mountain Printing, supplies, 101.80; Roger's Electric Motor, tools, 2,557.30; Runnings Supply Inc., supplies, parts, 1,131.28; Safeguard Business Systems, supplies, 774.68; SD Airport Management Assn, membership fees, 50.00; SD Assoc of Code Enforcement, membership fees, 75.00; SD Building Officials Assn, membership fees, 55.00; SD City Management Assn, membership fees, 150.00; SD Dept of Revenue & Regulation, sales tax, 2,618.71; SD Government Finance, membership fees, 40.00; SD Human Resource Assn, membership fees, 25.00; SD Municipal Attorneys Assn, membership fees, 20.00; SD Municipal Street Maint, membership fees, 70.00; SD Police Chiefs Assn, membership fees, 200.00; SD Public Health Lab, testing, 146.00; SDML, dues, 3,332.53; SDML Workers Comp Fund, work comp, 30,218.00; South Dakota 811, one calls, 49.35; Star Laundry & Cleaners, laundry service, 603.65; Street Graphex Inc., staff shirts, 1,367.50; The Valley Shopper, help wanted ad, 184.48; Thiele, Darin, parts, 48.26; Time Clock Plus, TCP annual license fee, 4,581.12; Twin Valley Tire, tires, tire service, 1,873.65; UPI Petroleum, gas, 2,445.67; US Bank, bond payment, 52,951.51; US Postal Service, postage, 68.11; US Postal Service, postage, 440.00; Valley Office Products, supplies, 597.57; Valley Rental & Recycling, recycling agreement, 650.00; Whetstone Home Center, supplies, parts, 301.29; Whetstone Sanitation, garbage service, 85.00; Whetstone Valley Electric, electric, repairs, 3,808.61; Wilmot Plumbing Inc., install bottle fill fountain, 2,490.51; WM Corporate Services, Inc., garbage service, 2,178.08; Zoom Video Communications, zoom subscription, 16.98.
325,236.49
3. Approve the Treasurers Report.
4. Approve the Combined Election Agreement.
5. Approve appointments to the Planning & Zoning Commission, January 2024-December 2028: Sharon Pinkert, Richard Schmeichel, Hans Sacrison, Connie Larson.
6. Approve hiring of Laura Monnens and Makennah Callow, Unity front desk, $12.84, effective 1-9-24.
Action Items –
1. A motion was made and seconded to approve the first reading of Ordinance 852. Attorney Reedstrom clarified that this reading is in line with the forthcoming recommendation by the Planning Commission. The Planning Commission will set a ten-day publication requirement for a public hearing to be held on February 5, 2024, for the second reading of Ordinance 852 and proposed annexation. The motion was carried by a roll call vote of 5-0.
2. A motion was made and seconded to table action on Ordinance 851, Basis for Establishing the Areas of Special Flood Hazard. Motion carried 5-0.
3. The Council discussed Prairie Homes Management’s request to accept ownership of that portion of North Lloyd Street which they own. A motion was made and seconded to table action until confirmation regarding the property lines can be reviewed. Motion carried 5-0.
4. Mayor Raffety noted that the fundraising committee for the Legion baseball field had contacted Craig Weinberg, VPD Studio, for help with the fundraising campaign. Weinberg presented a preliminary concept and three contract options for the project. The Mayor confirmed that payment would be made with donated funds specifically designated for the Legion baseball project. Attorney Reedstrom explained the process of collaborating with a council member, conflict of interest concerns and the required documentation that needs to be filed with the Attorney General's office.
However, there were concerns about the proposed contract being vague and the discussion included the desire to see a material cost list. The council also talked about expanding the campaign to raise funds for other parks and the possible interest of other vendors. A motion was made and seconded to table the action on choosing a contract option. The motion was carried with a vote of 3-2, with Councilmembers Rogers, Weyh and Briggs in favor and Councilmembers Hanson and Karels against.
Mayor Raffety then requested Councilmembers Hanson, Rogers and Administrator Pendergrass to draft a Request for Proposals that stipulates all the information desired.
5. A motion was made and seconded to designate the Grant County Review as the official city newspaper for the fiscal year 2024. Motion carried 5-0.
6. Administrator Pendergrass informed the council that the runway turnaround project, scheduled for 2024 has been postponed to 2025 due to changes requested by the federal government. Pendergrass requested that the funds previously allocated for the project be used to upgrade the airport's fuel system instead. A motion was made and seconded to approve the redesignation of up to $35,000 for the fuel system upgrades. The motion carried 5-0.
Pendergrass also asked for permission to negotiate the FBO contract with Christian Reimche. A motion was made and seconded, to authorize Pendergrass to negotiate and propose an agreement at the next meeting in February. The motion carried 5-0.
7. Mayor Raffety requested the proposed job description changes be discussed in the Executive Session.
8. A motion was made and seconded to approve Resolution 1-9-24, 2024 Salaries. Motion carried 5-0.
RESOLUTION 1-9-24,
2024 SALARIES
BE IT RESOLVED by the City Council of the City of Milbank, South Dakota, the following salaries will be in effect for the second pay period of January 2024 through the first pay period of 2025, except where new employees are hired, and police certification raises are given.
Name 2024 Salary
hourly/bi-weekly
ADOLPH ETHAN $12.55
ADOLPH TERESA $19.33
ANGERHOFER ZACH $30.00
BAKEBERG RYAN $28.37
BATCHELOR ASHLYN $14.95
BATCHELOR JAMES $14.95
BEAR JODY $14.10
BERG NICOLE $17.13
BJORDAHL CADEN $30.00
BLAUERT BRANDY $21.16
BOHLEN JESSICA $12.84
BOSTROM CARL $28.37
BOWSHER WESLEY $30.00
BROWN DANE $14.10
CHAIRES ANTONIO $12.84
DEBOER JAMIE $17.13
DEVAAL JODI $14.95
DEVERE PATRICIA $12.84
FALK MALLORY $15.33
FENNER MARLIN $13.00
FOLK JACOB $30.75
FOLK LAURIE $19.33
FOLK RANDY $13.00
FOUSEK RHONDA $12.84
FRINK JUDY $14.10
HANSON JESSICA $14.79
HARMS CORY $20.00
HARTMAN LILLY $15.33
HENRIKSEN KENNETH $23.00
HERMANS BRIANNA $15.14
HILBRANDS RYAN $23.00
HOOTH COREY $2,778.85
JANKORD TREY $23.00
JOHNSON BRAEDEN $20.35
JURGENS ROSS $23.00
KARELS HOPE $15.33
KEYES DAN $2,697.91
KRAUSE SR RONALD $28.00
LANDMARK JULIE $16.00
LARSON ABBY $14.10
LESNAR DENNIS $17.11
LESNAR KEIFER $28.37
LOUTSCH JEFFREY $23.00
MATTICE GENE $22.08
MEISTER MASON $12.55
MERTENS MCKENZIE $14.10
MORTON JESSE $30.00
OWEN JODIE $12.84
PARENT GILCHRIST $14.10
PEERY CHARLIE $12.55
PENDERGRASS STEVEN $3,557.69
POHLEN BRITTNEY $12.84
POHLEN CODY $2,500.96
POPPEN RICHARD $2,652.75
RINGSAKER ZACH $15.33
RYHTI SCOTT $23.00
SAXTON CARTER $12.55
SCHAMBER CHARLES S. $18.01
SCHUELKE KEVIN $1,597.55
SCHULTE JOSEPH $15.33
SCHULTE RACHEL $15.33
SCHUMACHER CYNTHIA $31.00
SCOULAR RYLEE $15.33
SETTJE DONALD $28.00
SEYER ETHAN $14.95
THIELE DARIN $2,778.85
VEEN CAROL $14.89
VEEN DYLAN $30.00
ZINTER KIEL $30.00
Aye: 5 Nay: 0 Absent: Craig Weinberg
Dated this Ninth day of January 2024.
This resolution is effective upon passage.
Pat Raffety, Mayor
ATTEST:
Cynthia Schumacher,
Finance Officer
Department reports were noted.
Additional Information –
December Salaries – December wages: Mayor/Council $1,600; Finance $21,802; Police $37,152; Fire $1,751; Street $17,507; Rubble Site $932; Recreation $26,819; Park $11,192; Water $8,637; Wastewater $17,537.
December Permits – Cody Pohlen -710 S Main St-chain link fence.
Executive Session -A motion was made and seconded to go into Executive Session pursuant to 1-25-2(1)(3) personnel and legal matters. Motion carried 5-0. Mayor Raffety called the Council out of executive session.
Adjourn – The next regular meeting is scheduled for February 12, 2023, at 7:00 p.m. A motion was made and seconded to adjourn at 9:35 p.m. Motion carried 5-0.
/s/ Pat Raffety, Mayor
ATTEST
/s/ Cynthia Schumacher,
Finance Officer
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