Board of Education Proceedings Big Stone City School District #25-1 – January 15, 2024

The Big Stone City School District’s Board of Education met in a regular session on January 15, 2024 at 5 p.m. in the school boardroom/CEO office with the following members present or absent:

School administration and others present: Christopher Folk, CEO/Business Manager and Janelle Huber, Principal.

Meeting called to order by school board member Amy VanLith at 5 p.m.

Roll call was taken with Sue Christensen, Alan Chrzanowski, Amy VanLith present. Quorum established. Hillary Henrich and Sue Westermeyer were absent. 

The Pledge of Allegiance was recited. 

Motion by Christensen, seconded by Chrzanowski, to approve the proposed agenda. Three votes yes. Motion carried.

Community Input Session: none

Communication Items - none

• Principal Report: Information and fun things happening from around the school and surveys

• Learning Center Director Report – quarterly financial reporting to be presented in March 2024

• CEO/Business Manager Report: the following reports were presented; Revenue/Expenditure Summary Report, BSCS Board Report – Detail, Bills and BMO PCard, Payroll Register – Unitemized Report, Balance Sheet, Check Reconciliation Report, and Manual Journal Entry Board Report. Other items discussed: ASBSD Letter – assessment scoring above state average 

Financial Report

General Fund: December 1, 2023, beginning balance, $76,779.64; total receipts, $52,036.78; total disbursements, ($101,974.62); December 31, 2023, ending balance, $26,841.80.

C­apital Outlay Fund: December 1, 2023, beginning balance, $198,013.83; total receipts, $8,443.00; total disbursements, ($300.95); December 31, 2023, ending balance, $206,155.88.

Special Education Fund: December 1, 2023, beginning balance, $155,402.21; total receipts, $8,518.48; total disbursements, ($14,035.20); December 31, 2023, ending balance, $149,885.49.

Food Service Fund: December 1, 2023, beginning balance, ($8,175.81); total receipts, $10,038.98; total disbursements, ($4,954.92); December 31, 2023, ending balance, ($3,091.75).

Preschool/Out-Side School Time (OST)/LLLC Fund: December 1, 2023, beginning balance, $143,757.59; total receipts, $10,375.99; total disbursements, ($15,096.95); December 31, 2023, ending balance, $139,036.63.

Certificate of Deposit – $241,788.52

Advance Payment (Fund 11) & Flex Account (Fund 71) – $8,091.78

Student Council (Fund 72) – $1,846.66.

The following bills were approved:

GENERAL FUND:  - BMO MASTERCARD, (PCARD), 3,039.00; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 136.62; CITY OF BIG STONE CITY, (UTILITIES), 2,463.70; FOLK, CHRISTOPHER, (REIMBURSEMENT), 59.36; HUBER, JANELLE, (REIMBURSEMENT), 168.31; NORTHWESTERN ENERGY, (UTILITIES - NATGAS), 1,289.05; RURAL SOLUTIONS INC, (TECHNOLOGY SERVICES), 4,878.08; US FOODS, (FOOD PURCHASES, CUSTODIAL), 328.00.

CAPITAL OUTLAY FUND: BMO MASTERCARD, (PCARD), 1,506.29.

SPECIAL EDUCATION FUND: BIG STONE THERAPIES INC, (THERAPY), 449.15.

FOOD SERVICE FUND: BMO MASTERCARD, (PCARD), 1,589.48; CASH-WA DISTRIBUTING CO, (FOOD SERVICE), 698.49; CONROY ELECTRIC INC, (MAINTENANCE & SUPPLIES), 80.00; EAST SIDE JERSEY DAIRY, (SCHOOL LUNCH MILK), 310.42; US FOODS, (FOOD PURCHASES, CUSTODIAL), 1,163.81.

PRESCHOOL/LEARNING CENTER/OST FUND: BMO MASTERCARD, (PCARD), 756.37; CITY OF BIG STONE CITY, (UTILITIES), 282.36; NORTHWESTERN ENERGY,(UTILITIES - NATGAS), 73.57; US FOODS, (FOOD PURCHASES, CUSTODIAL), 538.99.

Action Items

Motion by Christensen, seconded by Chrzanowski, to approve the Consent Agenda. Three votes yes. Motion carried.

• Approval of minutes from previous school board meeting(s); December 18, 2023 meeting minutes

• Approval of the financial reports

• Approval of the bills, including BMO Mastercard purchases

• Approval of the Disclosure of Conflict of Interest, if applicable

• Approval of the school board annual election date, April 9, 2024.

• Approval of second and final reading of policies and exhibits: KLB – PUBLIC COMPLAINTS ABOUT THE CURRICULUM OR INSTRUCTIONAL MATERIALS, KLB-E(1) – REQUEST FOR RECONSIDERATION OF INSTRUCTIONAL MATERIALS; KLB-E(2) – LIBRARY MATERIALS OPT-OUT FORM; IIAC – LIBRARY MATERIALS SELECTION AND ADOPTION

Resolution (approval of Big Stone City School District #25-1 Reorganizational/Dissolution Plan) Pursuant to the provisions of SDCL 13-15-28, Notice to Reorganize, the Big Stone City School Board at the regular scheduled meeting held on January 15, 2024 adopted the following resolution:

Whereas, the Big Stone City School Board has been notified by the South Dakota Department of Education of notice to reorganize, SDCL 13-15-28, and 

Whereas, pursuant to SDCL 13-6-10, the school board is required to develop a plan that will lead to the dissolution of the school district, and 

Whereas, pursuant to SDCL 13-6-41, after approval of the plan by the Secretary of the Department of Education, the voters of the district will have the opportunity to vote on a final plan.

Therefore be it resolved, the school board of Big Stone City District 25-1 will discontinue operation of the school district effective June 30, 2025, and

Be it further resolved, pursuant to SDCL 13-6-13, the school board has developed a plan to accomplish the dissolution of the district with the subsequent plan being submitted to the Secretary of the Department of Education for approval. 

The resolution was moved by Chrzanowski, seconded by Christensen, roll call vote: three votes yes. Resolution was adopted.

Discussion (Items listed below for discussion may be acted upon by the school board)

There were discussions on the following items:

• School board member terms review

• Two year reorganization - ongoing

• Next school board meeting(s): February 19, 2024 (regular meeting) at 6 p.m. in the board room/CEO office.

Motion by Christensen, seconded by Chrzanowski, to adjourn the meeting at 5:22 p.m. Three votes yes. Motion carried.

/s/ President

/s/ Business Manager

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